Top 88 Event planner assistant Jobs in Phoenix Az

Booking & Event Coordinator
Herberger Theater Center —Phoenix, AZ
- $51,000 - $57,000 a year
- Full-time
- Mid-level
- 3 years
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
1d
Monthly Onsite Ministry and Events Coordinator - Fountain Hills, AZ
Apartment Life —Fountain Hills, AZ
- $20 - $22 an hour
- Part-time
- Sales
- Apartments
- In-person
- Employee discount
Quick Apply
Events Sales Manager
The Gladly, Citizen Public House, Beginner's Luck, The Olive Farmer —Phoenix, AZ
- Weekends as needed
- Mid-level
- Hotel
- Business development
- Health insurance
- Dental insurance
Quick Apply
6d
Events Assistant - Immediate Start
Impactia Corp —Phoenix, AZ
- $20 - $29 an hour
- Weekends as needed
- High school diploma or GED
- Communication skills
- Entry level
- Paid holidays
- Health insurance
Quick Apply
22h
Entry Level Event Coordinator
Infin Moving —Phoenix, AZ
- $18 - $28 an hour
- Full-time
- Computer literacy
- Administrative experience
- High school diploma or GED
- Paid training
- Opportunities for advancement
Quick Apply
19h
Entry Level Event Coordinator, marketing for a Bar, Restaurant and Nighclub
Lookout Tavern —Phoenix, AZ
- Part-time
- Hospitality
- Bar
- High school diploma or GED
Quick Apply
VP of Operations & Special Events
Cannolis By Mike —Phoenix, AZ
- $65,000 - $100,000 a year
- Weekends as needed
- Mid-level
- Office
- Bachelor's degree
- Flexible schedule
Quick Apply
9d
Wedding Coordinator & Banquet Operations
Wedgewood Weddings —Scottsdale, AZ
- $28 an hour
- Overtime
- Team management
- Experience equivalent to degree accepted
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Event & Lifestyle Coordinator (Lease-Up) - Aspendale Scottsdale
Greystar Real Estate Partners LLC —Scottsdale, AZ
- Email
- Office
- Fair chance
- Marketing
- Paid parental leave
- Paid holidays
Manager, Entertainment and Sports Relations
Make-A-Wish America —Phoenix, AZ
- $61,916 - $68,000 a year
- Weekends as needed
- Remote
- Mid-level
- 3 years
- Bachelor's degree
- Health savings account
- Paid holidays
Assistant Event Services/Banquets Manager
Andaz Scottsdale —Scottsdale, AZ
- Weekends as needed
- Computer literacy
- Mid-level
- Team management
- Health insurance
- Dental insurance
Account Coordinator - Phoenix
MC&A, Inc —Phoenix, AZ
- $25 an hour
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Events Coordinator
Life Time —Phoenix, AZ
- Part-time
- CPR Certification
- Marketing
- Customer service
Event Coordinator
Marriott International, Inc —Scottsdale, AZ
- Full-time
8d
Event Planning Manager
Grand Hyatt Scottsdale Resort —Scottsdale, AZ
- $60,000 a year
- Weekends as needed
- Background check
- Mid-level
- US work authorization
- Free parking
- Employee stock purchase plan
14d
Booking and Event Services Coordinator
Herberger Theater Center —Phoenix, AZ
- Full-time
- Mid-level
- Contracts
1d
Junior Event Designer & Sales Coordinator
Design Mode —Phoenix, AZ
- $20 - $25 an hour
- Weekends as needed
- Mid-level
- 3 years
- Travel
- Health insurance
- Dental insurance
Quick Apply
SOMA - Temporary Event Assistant
A T Still University of Health Sciences —Mesa, AZ
- Temporary
- Assembly
- Entry level
7d
Events Specialist
Marriott International, Inc —Mesa, AZ
- $22.10 an hour
- Full-time
- Hotel
- Entry level
Activities and Event Coordinator
Management Support —Phoenix, AZ
- Part-time
- Customer service
- Pass drug screening
- Criminal background check
Quick Apply
6h

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event planner assistant jobs near phoenix az

Booking & Event Coordinator

Herberger Theater Center -
Phoenix, AZ

Quick Apply

Job Details

Full-time
$51,000 - $57,000 a year
1 day ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance

Qualifications

Sales contract management
Customer relationship building
In-person customer service
Client relationship development
Contract drafting
Legal drafting
Desktop applications
Contracts
Event contract management
Productivity software
Technical Proficiency
Office record organization

Full Job Description

Th Herberger Theater Center is seeking an experienced event booking and coordination professional who is equally comfortable closing a facility rental agreement, entering a detailed event record in our event management system, and following up with a client after their event to build a long-term relationship.

This is a full-time position that reports to the President & CEO and has genuine impact on the organization's earned revenue performance. You will manage the full rental client lifecycle, from first inquiry through contract execution and post-event follow-up. You will also serve as the system of record owner for every event on the HTC calendar, ensuring that Box Office, Guest Services, Production, and other departments have accurate and complete event information in Momentus Elite.

For those who have worked in venue sales, event coordination, or facility management and are looking for a role where your organizational skills, client relationship abilities, and attention to detail have direct impact on an organization you can believe in, we invite you to learn more about this opportunity.

About Herberger Theater Center

Herberger Theater Center is one of Arizona's most active performing arts venues, located in the heart of downtown Phoenix. Since 1989, HTC has been a creative home for resident companies, other performing arts companies, a stage for touring artists, and a hub for community events and private rentals. Our three performance spaces, Center Stage, Stage West, and the Kax Stage, host nearly 500 events annually, from Broadway-caliber productions to corporate conferences, galas, and community gatherings.

POSITION RESPONSIBILITIES:

Drive Facility Rental Revenue

Respond to and proactively develop inquiries from prospective rental clients for all HTC spaces, including Center Stage, Stage West, Kax Stage, the lobby, the Pavilion, and auxiliary spaces.
Conduct facility tours and prepare custom event proposals covering pricing, policies, technical capabilities, and available services.
Draft, process, and manage rental contracts and addenda for non-resident company events using approved templates.
Procure required legal documents and insurance certificates from clients prior to their events.
Conduct post-event follow-up to gather feedback and encourage repeat bookings.

Own Event Information in Momentus Elite

Serve as the system of record owner for all events on the HTC calendar in Momentus Elite, including rental events, Spotlight Series productions, and internal organizational events.
Gather and enter event information from rental clients, the President & CEO (for Spotlight Series), and internal staff coordinators (for organizational events), keeping records current as details evolve.
Conduct monthly audits of Momentus Elite event records to verify that attendance data has been entered for all events and that records are complete and accurate.

Support Financial Reporting and Interdepartmental Coordination

Prepare and distribute a monthly contracted events report to the CEO and Controller showing all events contracted through the remainder of the fiscal year.
Serve as the primary information conduit between rental clients and internal departments including Box Office, Guest Services, Production, and Food and Beverage.
Flag non-standard event requirements or policy questions to the President & CEO for direction.

What We Are Looking For

Required

Three to five years of experience in event booking, facility sales, event coordination, or a closely related field, preferably in a performing arts center, live event venue, hotel, or comparable public assembly facility.
Demonstrated experience managing client relationships, drafting and processing contracts, and maintaining event management systems.
Strong proficiency in Microsoft 365, including desktop and browser-based applications.
Proficiency in Momentus Elite or a comparable event management platform, or demonstrated ability to learn complex event software quickly.
Excellent written and verbal communication skills, including the ability to produce professional proposals, contracts, and correspondence.
Strong organizational skills and the ability to manage multiple concurrent client relationships and timelines without loss of detail or follow-through.

Strongly Preferred

Experience in a performing arts venue or multi-use public assembly facility.
Familiarity with facility rental contracting, insurance requirements, and fire and safety regulations for public events.
A bachelor's degree in business administration, hospitality management, arts administration, or a related field. Equivalent combinations of experience and education are welcome.

Pay: $51,000.00 - $57,000.00 per year

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Have you worked in a performing arts center, live event venue, hotel or comparable public assembly facility?

Experience:

event booking, event sales in a performing arts center: 3 years (Preferred)
Event Management software, such as Elite: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

event planner assistant jobs in phoenix az

Booking & Event Coordinator

Monthly Onsite Ministry and Events Coordinator - Fountain Hills, AZ

Events Sales Manager

Events Assistant - Immediate Start

Entry Level Event Coordinator

Entry Level Event Coordinator, marketing for a Bar, Restaurant and Nighclub

VP of Operations & Special Events

Wedding Coordinator & Banquet Operations

Event & Lifestyle Coordinator (Lease-Up) - Aspendale Scottsdale

Manager, Entertainment and Sports Relations

Assistant Event Services/Banquets Manager

Account Coordinator - Phoenix

Events Coordinator

Event Coordinator

Event Planning Manager

Booking and Event Services Coordinator

Junior Event Designer & Sales Coordinator

SOMA - Temporary Event Assistant

Events Specialist

Activities and Event Coordinator

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