Top 27 Executive assistant Jobs in Ponte Vedra Beach Fl

Executive Assistant
Capstone Search Partners —Palm Valley, FL
- $80,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Senior level
Quick Apply
Executive Assistant
GEICO —Jacksonville, FL
- $25.95 - $50.36 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
1d
Executive Assistant
DUOS TECHNOLOGIES GROUP INC —Jacksonville, FL
- $65,000 - $80,000 a year
- Full-time
- Background check
- Hospitality
- 6 years
- Paid holidays
- Disability insurance
Quick Apply
1d
Personal & Business Assistant (Marketing Skills Required)
GardenistaJax —Ponte Vedra Beach, FL
- $30 - $35 an hour
- Part-time
- Hybrid work
- Background check
- Research
- US work authorization
- Mileage reimbursement
- Flexible schedule
Quick Apply
Administrative Assistant
Mountainstar Capital Partners Inc —Ponte Vedra Beach, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
Executive Assistant
DLP Capital —Saint Augustine, FL
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- Adoption assistance
Quick Apply
Executive Assistant
NORTHEAST FLORIDA HEALTHY START COALITION —Jacksonville, FL
- Full-time
- Background check
- Clean driving record
- Microsoft Outlook
Quick Apply
Assistant Executive Steward
Omni Hotels & Resorts —Fernandina Beach, FL
- Full-time
- Computer literacy
- Mid-level
- Team management
- On-the-job training
Quick Apply
Office Manager/Administrative Assistant
The Ohmega Group Consulting Engineers —Jacksonville, FL
- $21 - $25 an hour
- Part-time
- Customer service
- 5 years
- Word processing
- Flexible schedule
Quick Apply
11d
Secretary Exec II
UF Health —Saint Johns, FL
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
Executive Assistant, Human Resources
Baptist Health System, Inc. —Jacksonville, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
8d
Ministry Assistant
Tim Tebow Foundation —Jacksonville, FL
- Research
- Mid-level
- Bachelor's degree
Quick Apply
1d
Executive Administrative Specialist- UNF MedNexus
University of North Florida —Jacksonville, FL
- $35 an hour
- Part-time
- Background check
- Office
- University
Administrative Coordinator - IDEA River Bluff (Immediate Opening)
IDEA Public Schools —Jacksonville, FL
- $20.34 - $25.42 an hour
- Urgently hiring
- Background check
- Mid-level
- Office
- 403(b) matching
- Disability insurance
3d
Exec Asst
Covenant Learning Solutions LLC —Jacksonville, FL
- $17.60 - $21.00 an hour
- Full-time
- Clean driving record
- Microsoft Excel
- Mid-level
Quick Apply
3d
Executive Secretary
University of North Florida —Jacksonville, FL
- $18.68 an hour
- Full-time
- Background check
- Mid-level
- Office
10d

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Administrative Assistant
FirstService Residential —Ponte Vedra, FL
Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
$20 - $22 an hour
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2d
Administrative Assistant/Customer Service
Benchmark Contract Furniture —Jacksonville Beach, FL
Handle incoming calls with courtesy, providing assistance and information as needed. Excellent telephone skills, computer literacy, ability to multi-task and…
$19 - $23 an hour
Quick Apply

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Virtual Executive Assistant
Johnson's Real Ice Cream —Bexley, OH
Conduct research on tools, vendors, systems, and business initiatives to support company growth. Comfortable using project management and productivity tools.
$65,000 - $75,000 a year
Quick Apply
2d
Executive Assistant
McKinsey & Company —Columbus, OH
Reception and Visitor Management: Manage the reception desk, greet and check-in visitors, and handle incoming calls with professionalism.

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Executive Assistant

Capstone Search Partners
Palm Valley, FL

Quick Apply

Job Details

Full-time
$80,000 - $100,000 a year

Qualifications

Microsoft Excel
Microsoft Outlook
Business support experience for legal executives
Executive administrative support
Customer inquiry handling
Customer engagement
Law office experience
Managing executive calendars

Full Job Description

The Opportunity: Executive Assistant

Send resumes: [email protected]

***Must have a law firm background***

Position Overview

Our distinguished, highly-awarded law firm client is seeking an experienced and polished Executive Assistant to provide direct, high-level support to a Senior Managing Partner whose practice focuses on Estate Planning. This is a unique opportunity to join a respected law firm known for excellence, discretion, and exceptional client service.

The ideal candidate is an assertive, confident, and highly organized professional who thrives in a fast-paced legal environment and can seamlessly manage complex priorities while delivering white-glove support to both leadership and high-profile clients. This role requires exceptional judgment, strong executive presence, and the ability to anticipate needs before they arise. This is an exceptional opportunity for a seasoned Executive Assistant who thrives in a high-level legal setting and is eager to play a critical role in supporting a respected Senior Managing Partner and delivering an exceptional experience to sophisticated clients.

Key Responsibilities

Executive & Calendar Management
Manage the Senior Managing Partner’s highly complex and ever-changing calendar, including client consultations, court appearances, internal meetings, deadlines, and strategic engagements.
Coordinate scheduling logistics with attorneys, paralegals, clients, courts, and outside parties while proactively resolving conflicts and ensuring efficient time management.
Anticipate scheduling needs, prepare daily priorities, and ensure the Managing Partner is fully briefed and prepared for upcoming meetings and obligations.
Prioritize competing demands and manage multiple deadlines with precision in a fast-paced legal environment.
Legal & Administrative Support
Prepare, edit, proofread, and finalize legal documents, correspondence, reports, presentations, and client-facing materials with a high degree of accuracy and professionalism.
Maintain and organize legal files, client records, and case-related documentation, ensuring all materials are current, confidential, and readily accessible.
Support attorneys and paralegals with administrative and legal workflow coordination as needed.
Handle confidential and sensitive information with the utmost discretion and professionalism.
Client Relations & White-Glove Service
Serve as a key point of contact for clients, providing a polished, professional, and high-touch client experience.
Respond to inquiries promptly and ensure timely communication between clients and the Managing Partner.
Foster and maintain strong relationships with high-profile clients through exceptional service, professionalism, and attention to detail.
Support the client experience from initial contact through ongoing engagement with responsiveness and care.
Project & Workflow Coordination
Assist with special projects, firm initiatives, events, and administrative priorities as assigned.
Track deadlines, deliverables, and project timelines to ensure matters stay on schedule.
Coordinate follow-up tasks and proactively identify potential issues before they impact workflow.
Contribute to the overall efficiency and success of the Managing Partner’s practice by maintaining seamless day-to-day operations.

Required Qualifications

Minimum of 5+ years of experience as an Executive Assistant, preferably within a legal or law firm environment.
Prior experience and/or exposure to Estate Planning, Trust Administration, Probate, or related legal practice areas strongly preferred.
Proven experience supporting senior attorneys, partners, executives, or high-level leadership in a fast-paced professional setting.
Demonstrated ability to manage complex calendars and shifting priorities with confidence and discretion.
Strong ability to provide white-glove service to high-profile or sophisticated clientele.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional organizational skills with meticulous attention to detail.
Strong written and verbal communication skills.
Ability to work independently while collaborating effectively with attorneys, paralegals, and support staff.
Strong critical thinking, problem-solving, and proactive decision-making skills.

Personal Attributes

Assertive, confident, and comfortable supporting a high-level Managing Partner in a demanding legal environment.
Highly organized with outstanding multitasking and prioritization abilities.
Professional, polished, and client-service oriented.
Proactive, resourceful, and solutions-driven.
Reliable, punctual, and committed to operational excellence.
Maintains confidentiality and handles sensitive matters with integrity and discretion.

Quick Apply

Refine Your Search

executive assistant jobs in ponte vedra beach fl

Executive Assistant

Executive Assistant

Executive Assistant

Personal & Business Assistant (Marketing Skills Required)

Administrative Assistant

Executive Assistant

Executive Assistant

Assistant Executive Steward

Office Manager/Administrative Assistant

Secretary Exec II

Executive Assistant, Human Resources

Ministry Assistant

Executive Administrative Specialist- UNF MedNexus

Administrative Coordinator - IDEA River Bluff (Immediate Opening)

Exec Asst

Executive Secretary

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