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A Brief Overview
The Project & Procurement Coordinator supports the Real Estate Design & Construction team by coordinating capital and small works projects while managing procurement activities across the project lifecycle. This role plays a critical part in ensuring projects are delivered on time, within budget, and in compliance with company policies by providing administrative, financial, and procurement coordination support to project managers and key stakeholders.
The ideal candidate is highly organized, detail oriented, and comfortable working in a fast paced construction environment, with the ability to manage multiple projects, contracts, and vendor relationships simultaneously.
What you will do
- Provide day to day coordination support for real estate design and construction projects, including tenant improvements, renovations, new builds, and capital upgrades. Support site readiness, move in, and project close out activities.
- Assist Project Managers with project setup, documentation, scheduling, and tracking of deliverables, milestones, and budgets
- Maintain and organize project documentation (drawings, permits, contracts, change orders, close out packages)
- Coordinate procurement activities in accordance with company policies and delegated authority limits
- Prepare and issue Requests for Proposal (RFPs), Requests for Quotation (RFQs), and bid packages for consultants, contractors, and vendors
- Assist with drafting, reviewing, and processing contracts, purchase orders, work orders, and amendments
- Track contract values, committed costs, and payment status and support invoice review, verification of progress claims, and approval workflows
- Maintain accurate records & assist in budget tracking, cost forecasting, and variance reporting
- Ensure procurement and project activities comply with internal governance, policies, and delegated authorities
- Support implementation and use of project and procurement systems (e.g., ERP, P2P, project management platforms)
- Performs other duties as assigned
- Complies with all policies and standards
What you will need
- Bachelor's Degree Construction Management, Project Management, Business, Supply Chain, or a related field (or equivalent experience) Preferred
- High School Diploma Required
1-3 years Experience in a project coordination, procurement, or contract administration role within construction, real estate, or facilities Required
1-3 years Understanding of construction project lifecycles and procurement processes Required
1-3 years Experience coordinating vendors, contracts, and purchase orders Required
1-3 years Experience working in a corporate real estate or multi-site portfolio environment Preferred
1-3 years Familiarity with procurement policies, delegated authority frameworks, and contract terms Preferred
1-3 years Experience with ERP, P2P, or project management systems (e.g., SAP, Oracle, Procore, MS Project) Preferred
Certification or coursework in project management or procurement (e.g., CAPM, PMP, CPSM) Preferred
Strong attention to detail and accuracy
Excellent time management and ability to handle multiple priorities
Clear written and verbal communication skills
Intermediate to advanced proficiency in Microsoft Excel, Word, PowerPoint, and document management systems
Strong administrative, organizational, and documentation skills
What You Will Get:
- Competitive weekly pay and bonus opportunities.
- Total job benefits valued at more than $10k*. This includes a 401(k) plan with company matching, medical coverage plans customized to suit your needs and a commitment to work/life balance through our paid time off (PTO) programs, company holidays and paid volunteer days.
- Up to $5,250 in tuition reimbursement per year.
- View all our health, wealth and life offerings at www.safelitebenefits.com
Expected Work Location (In Office): It is expected that you will primarily perform work at the Safelite Home Office (7400 Safelite Way, Columbus, OH 43235). You are required to work in the office at least 4 days a week. Changes to work location arrangements are subject to managerial approval and business needs. #LI-Onsite #LI-MH1
This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned to ensure workload coverage. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change.
This position description is not all inclusive for every aspect of this role. Reasonable accommodations will be made for individuals covered by ADA, ADEA, FMLA and other laws and regulations in accordance with their requirements. Physical and mental demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
Other qualifications may be required to ensure employment eligibility in accordance with local laws, regulations and with Safelite Group, Inc. policies and practices.
This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned to ensure workload coverage. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change.
This position description is not all inclusive for every aspect of this role. Reasonable accommodations will be made for individuals covered by ADA, ADEA, FMLA and other laws and regulations in accordance with their requirements. Physical and mental demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
Other qualifications may be required to ensure employment eligibility in accordance with local laws, regulations and with Safelite Group, Inc. policies and practices.
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Internal Associates: Already a member of the Safelite team? Apply through your Workday account by searching "Find Open Jobs".
Diversity: Safelite welcomes everyone. We value our diverse workforce and suppliers, and we’re proud to be an equal opportunity employer. Learn more at Careers http://safelite.com/Careers
Benefit amounts are estimates only. Actual values will depend on benefit elections during enrollment.
This position description is not all inclusive for every aspect of this role. Reasonable accommodation will be made for individuals covered by ADA, ADEA, FMLA and other laws and regulations in accordance with their requirements. Physical and mental demands are not and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
