Top 28 Administrative Jobs in Prineville Or

Office Manager – Heavy Civil Construction
Marcum & Sons —Redmond, OR
- $35 - $40 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
12d
Oregon State University – Extension and Engagement – Administrative Office Manager for Extension Deschutes County Office
Redmond, OR
- Full-time
- Computer literacy
- Writing skills
- Office
- Paid holidays
- Health insurance
Administrative Support Specialist
BestCare Treatment Services Inc —Prineville, OR
- $19.96 - $24.93 an hour
- Weekends as needed
- Spanish
- Microsoft Outlook
- Addiction Medicine
Quick Apply
Dispatcher/Administrative Support (1.0 FTE) REPOSTED - Regular Position - Transportation Department
REDMOND SD 2J —Redmond, OR
- $23.22 - $31.88 an hour
- Full-time
- Entry level
Front Desk Receptionist
ClearPath Healthcare —Redmond, OR
- Full-time
- Microsoft Outlook
- Office
- Driver's License
Quick Apply
Office Assistant - Belting
Transco Northwest Inc. —Terrebonne, OR
- $20 - $27 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Care Coordinator (Medical Receptionist/PSR)
ProActive Physical Therapy Specialists —Redmond, OR
- $22 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Entry level
- Disability insurance
- Health insurance
Receptionist
Redmond Veterinary Clinic —Redmond, OR
- Organizational skills
- Communication skills
- Entry level
Prineville Technology and Office Assistant (Part Time, Temporary Hourly, Non-Benefited) (Non-Benefited)
Central Oregon Community College —Prineville, OR
- $15.85 an hour
- Part-time
- Classroom
- Spanish
- Computer literacy
13d
Front Desk Agent
Brasada Ranch —Powell Butte, OR
- $21.50 - $24.93 an hour
- Weekends as needed
- Microsoft Word
- Typing
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Medical Receptionist (Full-Time) – Redmond, OR
Heal Grow Thrive Medicine —Redmond, OR
- $20 - $22 an hour
- Full-time
- Background check
- Inventory management
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
5d
Executive Assistant
Embark Behavioral Health —Bend, OR
- $55,000 - $65,000 a year
- Full-time
- Background check
- Clean driving record
- Computer literacy
- Paid parental leave
- Health savings account
Administrative Assistant
AAON —Redmond, OR
- $15.71 - $23.56 an hour
- Overtime
- Spanish
- Microsoft Outlook
- English
- Profit sharing
- Health savings account
Athletic Center Front Desk Attendant
Brasada Ranch —Powell Butte, OR
- Part-time
- Serving
- CPR Certification
- Merchandising
- Health insurance
- Dental insurance
Quick Apply
7d
Operations Assistant
Mueggenburg USA —Culver, OR
- $22 - $25 an hour
- Overtime
- Spanish
- Microsoft Outlook
- Computer literacy
- 401(k)
- Paid time off
Quick Apply
1d
Eagle Crest Resort - Front Desk Agent
Aimbridge Hospitality —Redmond, OR
- Full-time
- High school diploma or GED
- Entry level
- Resort
- AD&D insurance
- Disability insurance
11d
Front Desk Agent - FT - CRR
GRAND PACIFIC RESORTS INC —Redmond, OR
- $20.00 - $20.33 an hour
- Weekends as needed
- Background check
- Ability to walk for extended periods
- Pass drug screening
Quick Apply
13d
Front Desk Associate - WorldMark Eagle Crest Resort
Travel + Leisure Co. —Redmond, OR
- $19 an hour
- Email
- Computer literacy
- Basic math
- English
- Wellness program
- Paid holidays
Quick Apply
1d

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administrative jobs near prineville or

Office Manager – Heavy Civil Construction

Marcum & Sons
Redmond, OR

Quick Apply

Job Details

Full-time
$35 - $40 an hour
12 days ago

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Coordinating with subcontractors on construction projects
Regulatory compliance
HR legal compliance
Construction management software
QuickBooks Online
QuickBooks
Microsoft Teams
Construction administrative experience
Payroll record maintenance
Time management

Full Job Description

Marcum and Sons LLC is a growing heavy civil construction company specializing in excavation, grading, underground utilities, site development, airport improvements, and public works projects throughout the State of Oregon. We are seeking a highly organized, detail-oriented Office Manager to oversee daily administrative operations and support our field and project management teams.

Position Summary

The Office Manager will be responsible for managing administrative functions, supporting accounting and payroll processes, coordinating project documentation, maintaining compliance records, and serving as a communication hub between management, field personnel, subcontractors, clients, and vendors.

Key Responsibilities

Office Administration

Manage daily office operations and administrative staff.
Develop and maintain office procedures and systems.
Coordinate company communications, correspondence, and records management.
Maintain employee files, company licenses, certifications, and insurance documentation.
Oversee office supplies, equipment, and vendor relationships.

Construction & Project Support

Assist project managers with project startup and closeout documentation.
Track contracts, subcontracts, change orders, certified payroll reports, and project compliance requirements.
Maintain project filing systems and construction records.
Coordinate document submissions to owners, engineers, and subcontractors.

Accounting & Payroll Support

Coordinate accounts payable and accounts receivable processes.
Prepare and submit invoices and owner billings.
Review vendor invoices and subcontractor payment applications.
Payroll processing and certified payroll reporting.
Monitor job cost reports and administrative project tracking.

Human Resources & Compliance

Employee onboarding and offboarding.
Track training requirements, certifications, and safety records.
Support hiring efforts and employee communications.
Ensure compliance with company policies and government regulations.

Required

3+ years of office management, construction administration, or related experience.
Strong knowledge of Quickbooks, Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
Knowledge of certified payroll, prevailing wage regulations, and public contracting requirements.
Excellent organizational, communication, and time management skills.
Ability to manage multiple priorities and deadlines.
Experience maintaining confidential information with professionalism.

Preferred

Experience in heavy civil construction, excavation, utilities, roadwork, or public works contracting.
Experience with construction accounting or project management software & Quickbooks
Familiarity with subcontract administration, contracts, and compliance documentation.
Submit your resume and cover letter to [email protected] with the subject line: Office Manager Application – Marcum and Sons LLC

Pay: $35.00 - $40.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative jobs in prineville or

Office Manager – Heavy Civil Construction

Oregon State University – Extension and Engagement – Administrative Office Manager for Extension Deschutes County Office

Administrative Support Specialist

Dispatcher/Administrative Support (1.0 FTE) REPOSTED - Regular Position - Transportation Department

Front Desk Receptionist

Office Assistant - Belting

Care Coordinator (Medical Receptionist/PSR)

Receptionist

Prineville Technology and Office Assistant (Part Time, Temporary Hourly, Non-Benefited) (Non-Benefited)

Front Desk Agent

Medical Receptionist (Full-Time) – Redmond, OR

Executive Assistant

Administrative Assistant

Athletic Center Front Desk Attendant

Operations Assistant

Eagle Crest Resort - Front Desk Agent

Front Desk Agent - FT - CRR

Front Desk Associate - WorldMark Eagle Crest Resort

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