Top 36 Administrative assistant Jobs in Queensbury, Ny

Executive Administrative Assistant (Full-Time)
Hudson Headwaters Health Network —Queensbury, NY
- $60,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
9d
Office Administrative Assistant
Capital Area Physical Therapy & Wellness —Queensbury, NY
- $16.50 - $19.00 an hour
- Part-time
- Clinic
- US work authorization
- In-person
Quick Apply
10d
Administrative Assistant
Medline Industries —Glens Falls, NY
- $21.25 - $30.75 an hour
- Full-time
- Microsoft Word
- Customer service
- Mid-level
- Health savings account
- Health insurance
Quick Apply
8d
Administrative Assistant
Summit Property Management Group —Queensbury, NY
- $21 - $25 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
- Paid time off
- Family leave
Quick Apply
Temporary HR Recordkeeper
Brookfield Power US Asset Management LLC —Queensbury, NY
- Temporary
- Computer literacy
- Office
- Administrative experience
Quick Apply
Administrative Assistant 1, Full-time, Permanent - Empire State University
Empire State College —Saratoga Springs, NY
- $47,695 a year
- Full-time
- Word processing
- Mid-level
- Office
4d
Administrative Assistant
Cifone Construction —Queensbury, NY
- $20 - $22 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Office
- Health insurance
- 401(k)
Quick Apply
3d
Administrative Assistant
Saratoga Hospital —Saratoga Springs, NY
- $17.25 - $27.45 an hour
- Online Application
- Surgery
- Hospital
- Mid-level
- Health insurance
- Dental insurance
5d
Senior Administrative Assistant – Per Diem – Hospice Saratoga
St. Peter's Health Partners —Saratoga Springs, NY
- $18.50 - $24.92 an hour
- Part-time
- Mid-level
- Office
- 3 years
7d
Unit Secretary II - Obstetrics/Snuggery
Albany Med Health System —Glens Falls, NY
- $17.75 - $25.50 an hour
- Part-time
- Hospital
- Computer literacy
- Basic math
Administrative Assistant - Real Estate
Coldwell Banker Prime Properties —Saratoga Springs, NY
- $18 - $21 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Landscape Designer Assistant
Mandy's Spring Farm Nursery, Inc. —Wilton, NY
- $16.50 - $25.00 an hour
- Part-time
- Office
- Residential
- Organizational skills
Quick Apply
7d
Senior Administrative Assistant – Full Time – Hospice Saratoga
St. Peter's Health Partners —Saratoga Springs, NY
- $18.50 - $24.92 an hour
- Full-time
- Mid-level
- Office
- 3 years
Unit Secretary I - Surgical Unit
Albany Med Health System —Glens Falls, NY
- $17.25 - $24.00 an hour
- Part-time
- Surgery
- Hospital
- Computer literacy
Body Shop Office Assistant
DELLA Auto Group —Queensbury, NY
- $17 - $20 an hour
- Full-time
- Dealership
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
1d
Front Desk Receptionist
Best Western —Lake George, NY
- From $18 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Paid time off
- Employee discount
Quick Apply
Real Estate Team Assistant
Scott Varley Real Estate —Saratoga Springs, NY
- $55,000 a year
- Customer service
- 5 years
- Mid-level
Quick Apply
Patient Access Specialist-Rehab Admin
Saratoga Hospital —Saratoga Springs, NY
- $17.79 - $26.65 an hour
- Online Application
- Hospital
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Front Desk Associate
Lake George Massage And Day Spa —Lake George, NY
- $17.50 an hour
- Weekends only
- Clinic
- Older adults
- Communication skills
- Employee discount
Quick Apply
Dispatcher & Office Administrator
Great Escape Parks —Queensbury, NY
- $18.00 - $18.50 an hour
- Weekends as needed
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Opportunities for advancement
Quick Apply

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Executive Administrative Assistant (Full-Time)

Hudson Headwaters Health Network -
Queensbury, NY

Quick Apply

Job Details

Full-time
$60,000 - $65,000 a year
9 days ago

Qualifications

Confidential information handling
Cross-functional collaboration
Editing
Cross-functional communication

Full Job Description

Proposed Schedule: 40 hours per week. Monday-Friday 8am-4:30pm.

Position Summary

The Executive Administrative Assistant provides high-level administrative, operational, and project support primarily to the Executive Vice President, Chief Operating Officer. This position reports to the Vice President of Logistics and may also support other key executive leaders or delegated assignments as needed. The role helps the COO stay organized, prepared, and focused by supporting workload management, prioritization, meeting preparation and follow-up, communication, project tracking, and operational reporting. The Executive Administrative Assistant must exercise sound judgment, professionalism, discretion, initiative, and confidentiality when handling sensitive, time-sensitive, and executive-level information.

Essential Duties and Responsibilities:

Provides high-level administrative, operational, and project support primarily to the EVP, Chief Operating Officer.
Manages the COO's calendar in a sustainable way that balances meetings, calls, travel, and protected time for focused work.
Helps the COO manage workload, competing priorities, and incoming requests by anticipating needs, organizing materials, routing items appropriately, and tracking decisions, deadlines, deliverables, and action items to completion.
Coordinates meetings, trainings, leadership sessions, and events, including logistics, agendas, materials, minutes, follow-up items, correspondence, presentations, reports, and packets.
Assists with executive communications, requests, and follow-up items as authorized. Access to the COO's inbox or confidential communications may be granted at the discretion of the COO and/or VP of Logistics based on business need and demonstrated readiness.
Supports operational priorities, including health center performance activities, through data collection, reporting, dashboards, summaries, materials, logistics, project coordination, and cross-functional follow-up.
Maintains confidential files, records, organizational charts, rosters, tracking tools, executive materials, and other administrative resources with accuracy and discretion.
Provides support to other key executive leaders as needed and completes delegated administrative, operational, and project-related assignments from the VP of Logistics or executive leadership to support follow-through, workload coordination, and organizational priorities.
Enthusiastically supports the Mission, Vision, and Core Values of Hudson Headwaters Health Network.
Performs additional duties and special projects as assigned.

Requirements:

Qualifications:

The requirements listed below are representative of the knowledge, skill and ability to perform the essential functions:

Associate degree required; Bachelor's degree preferred, or an equivalent combination of education and directly related experience.
Three to five years of administrative support experience required; experience supporting senior or executive leadership preferred.
Healthcare administrative experience preferred.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Excellent organizational, verbal, written communication, proofreading, and interpersonal skills.
Strong ability to understand executive workload, prioritize competing requests, anticipate needs, take initiative, follow through, and meet deadlines with accuracy and attention to detail.
Ability to exercise discretion, independent judgment, professionalism, and confidentiality when working with sensitive information.
Ability to manage multiple priorities, quickly adapt to changing needs, solve problems, and collaborate effectively with the VP of Logistics, the administrative team, and executive leadership.
Ability to build strong relationships and work effectively with executives, leaders, staff, vendors, external partners, and community stakeholders.

The pay range for this position is $60,000 - $65,000/annually and will be determined based on skills and experience.

Compensation: $60,000 - $65,000

Quick Apply

Refine Your Search

administrative assistant jobs in queensbury, ny

Executive Administrative Assistant (Full-Time)

Office Administrative Assistant

Administrative Assistant

Administrative Assistant

Temporary HR Recordkeeper

Administrative Assistant 1, Full-time, Permanent - Empire State University

Administrative Assistant

Administrative Assistant

Senior Administrative Assistant – Per Diem – Hospice Saratoga

Unit Secretary II - Obstetrics/Snuggery

Administrative Assistant - Real Estate

Landscape Designer Assistant

Senior Administrative Assistant – Full Time – Hospice Saratoga

Unit Secretary I - Surgical Unit

Body Shop Office Assistant

Front Desk Receptionist

Real Estate Team Assistant

Patient Access Specialist-Rehab Admin

Front Desk Associate

Dispatcher & Office Administrator

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