Top 191 Administrative Jobs in Reading Pa

OFFICE MANAGER
The Carlisle Group —Reading, PA
- Full-time
- Mid-level
- 3 years
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
Executive Assistant
Penske Truck Leasing —Reading, PA
- Pass drug screening
- Mid-level
- Office
14h
Clerical Assistant 2 (LIHEAP) Berks County Assistance Office
Commonwealth of PA —Reading, PA
- $18.83 - $27.69 an hour
- Seasonal
- Office
- High school diploma or GED
- Entry level
- Paid parental leave
- Health insurance
6d
Senior Administrative Assistant
Alvernia University —Reading, PA
- Full-time
- Hybrid work
- Microsoft Excel
- Research
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Executive Administrative Assistant
Metropolitan Companies —Wyomissing, PA
- Full-time
- Research
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
Scheduler - Surgical Services Administration
Penn State Health —Reading, PA
- Full-time
- Background check
- Surgery
- Hospital
- Paid parental leave
- Health insurance
1d
Office Support III (Berks Area Agency on Aging)
Berks County PA —Reading, PA
- $23.22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Administrative Assistant/Health - Nutrition Services - Head Start
Berks County Intermediate Unit —Reading, PA
- $22.51 - $24.52 an hour
- Full-time
- Word processing
- Computer literacy
- Mid-level
- Disability insurance
- Health insurance
Administrative Coordinator
Professional Mechanical Insulators LLC —Reinholds, PA
- $25 - $30 an hour
- Full-time
- Google Workspace
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
2d
Seasonal Data Entry Clerk
ELITE SPORTSWEAR LP —Reading, PA
- $15 - $16 an hour
- Seasonal
- Basic math
- Entry level
Quick Apply
6d
Operations Administrative Assistant
Metropolitan Companies —Wyomissing, PA
- Full-time
- Microsoft Excel
- Sanitation
- Office
- Health savings account
- Paid holidays
Quick Apply
11d
Business Office Clerk
Berks County Intermediate Unit —Reading, PA
- $17.34 - $17.84 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Receptionist - In Person
THE LOOMIS COMPANY —Wyomissing, PA
- Overtime
- Office
- High school diploma or GED
- In-person
- Health savings account
- Paid holidays
7d
Office Administrator
Mast Roofing & Construction —Oley, PA
- Full-time
- Mid-level
- Office
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
Medical Secretary
East Penn Manufacturing - Deka Batteries —Lyon Station, PA
- Full-time
- Office
- Typing
- Communication skills
- Paid holidays
- Health insurance
Clerical Assistant 2 (Maintenance) Wernersville State Hospital
Commonwealth of PA —Wernersville, PA
- $36,831 - $54,162 a year
- Full-time
- Hospital
- High school diploma or GED
- Entry level
- Free parking
- Paid parental leave
1d
Office Manager
TOTALRECYCLE INC —Birdsboro, PA
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Health insurance
- 401(k) matching
Quick Apply
Fleet Administrative Support Professional
Rentokil North America —Wyomissing, PA
- $20.67 - $30.29 an hour
- Overtime
- Background check
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Unit Clerical
Sodexo —Morgantown, PA
- $19.67 - $25.00 an hour
- Online Application
- Ability to walk for extended periods
- No high school diploma
- Research
- Paid holidays
- Health insurance
14d
Office Support III-PT (Mental Health/Developmental Disabilities Dept.)
Berks County PA —Reading, PA
- Part-time
- Microsoft Excel
- Oracle
- Writing skills

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OFFICE MANAGER

The Carlisle Group -
Reading, PA

Quick Apply

Job Details

Full-time

Benefits

Health insurance
401(k)

Qualifications

Application Integration
Systems integration
Software implementation
Practice management software
Administrative experience
Customer relationship management
Law office experience
Managing projects

Full Job Description

The Carlisle Group has been retained to search for an Office Manager. Our client was founded in 2014 and advises individuals and their families about the legal challenges facing them today including Asset Protection, Specials Needs Trusts, Wills, Trust Design, Guardianships, Medicaid and Estate Planning, Nursing Home Matters & Estate Administration. The Mission of the firm is to provide excellent service to their clients in the development, implementation, and administration of a cost-effective estate plan for today and throughout their lives by progressively updating their plans to meet their changing circumstances. The law firm has one location in Reading, PA, with 10 employees. This is an in-office opportunity.

Position Summary

The Office Manager will utilize business process development experience to improve existing operations of the law firm through the full utilization of existing software, integration of the applications, and leveraging the capabilities of the technologies to improve and expand efficiency and effectiveness. This role will oversee the operational and administrative support functions for the law firm.

Responsibilities

Office Management

Accounts receivable – Use QuickBooks Online to record payments and prepare checks for deposit.
- Review Clio software for outstanding balances due, tasks, and revise fields when necessary.
Accounts payable – Use QuickBooks Online to analyze all invoices and issue checks to pay expenses.
Prepare monthly spreadsheets for income and expenses to give to the bookkeeper and research any questions.
Assist in hiring new employees.
- Manage onboarding paperwork, 401k timing, health insurance options, etc. for new employees.
Track PTO and coordinate with staff for out-of-office days.
Report PTO and OT bi-weekly.
Report changes in 401k withdrawals and health insurance premium deductions.
Manage all insurance programs for the office.
- Health insurance for the staff, short-term disability insurance, business liability insurance, etc.
IOLTA
- Issue checks and deliver to partner for entry into Clio software.
- Enter transaction into FNB Positive Pay software.
- Deposit checks as necessary and give to partner for entry into Clio software.
Oversee staff and ensure their job responsibilities are being handled appropriately and assist if needed.
Explore and manage HR matters, complaints, and concerns. Work to find solutions with the team to build morale and confidence.
Third-party marketing firm (Integrity Marketing Solutions).
- Point person to lead and manage the third-party marketing firm as it relates to the law firm’s website, Facebook, Nextdoor, and LinkedIn pages. Oversight of current and relevant content.
- Coordinate on editing and publishing two articles a week for an email blast, Facebook, Nextdoor, and LinkedIn.
Website and Social Media Management
- Add events and photos as appropriate to different sites.
- Add webinars each month to website & Lawmatics software.
- Add testimonials to website.
- Bring Google reviews to the website and reply to them.
- Add “Upcoming Events” to our email blasts.
ERP and software integration to improve and leverage the effectiveness, collaboration with various software programs and continuous improvement with expanding the capabilities of the different applications.
Work with an Integration Consultant as the lead for the law firm on needed projects and expanded capabilities. Act as the liaison with the consultant to learn the new and improved applications and partner with the attorneys and staff to train and develop. (Lawmatics, DecisionVault, Clio, Claude/AI, and MS 365).
Work as a liaison and point person with Fraser (copier supplier/vendor) and Eberly (IT Management).
Track and review all office supplies and order marketing materials.

Requirements

Bachelor's degree is preferred.
Certifications in Certified Administrative Professional - CAP, Professional Administrative Certification of Excellence – PACE, Certified Business Office Manager – CBOM, Certified Associate in Project Management - CAPM, or Six Sigma are highly desired.
10+ years of experience in an administrative support role within a professional services business.
7+ years of experience using CRM and ERP software.
3+ years of experience managing outside vendors or suppliers to complete projects or provide various services in IT, marketing, accounting, website, and social media content, etc.
Demonstrated experience managing multiple tasks and priorities daily.
Ability to communicate effectively orally and in writing.

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Refine Your Search

administrative jobs in reading pa

OFFICE MANAGER

Executive Assistant

Clerical Assistant 2 (LIHEAP) Berks County Assistance Office

Senior Administrative Assistant

Executive Administrative Assistant

Scheduler - Surgical Services Administration

Office Support III (Berks Area Agency on Aging)

Administrative Assistant/Health - Nutrition Services - Head Start

Administrative Coordinator

Seasonal Data Entry Clerk

Operations Administrative Assistant

Business Office Clerk

Receptionist - In Person

Office Administrator

Medical Secretary

Clerical Assistant 2 (Maintenance) Wernersville State Hospital

Office Manager

Fleet Administrative Support Professional

Unit Clerical

Office Support III-PT (Mental Health/Developmental Disabilities Dept.)

I want to receive the latest job alert for administrative in reading pa

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