Top 25 executive assistant Jobs in rhode island

Sr. Executive Assistant/Law Office Administrator
Providence College —Providence, RI
- $82,000 - $87,000 a year
- Full-time
- 5 years
- Office
- University
Executive Assistant
Falvey Insurance Group LTD —North Kingstown, RI
- $60,000 - $70,000 a year
- Choose your own hours
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Work from home
Quick Apply
Administrative Assistant
Grieco Toyota —East Providence, RI
- $24.09 - $29.01 an hour
- Full-time
- Bilingual
- Background check
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
6d
Senior Support Assistant
Gilbane —Providence, RI
- $60,000 - $72,000 a year
- Microsoft Excel
- Mid-level
- Office
- Profit sharing
- Health insurance
Executive Assistant
Kahn Litwin Renza —Providence, RI
- $28 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Clerical - Confidential Executive Assistant To Legal Services [One year position]
Providence School District —Providence, RI
- $52,819 - $61,788 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Executive Assistant to VP, Caremark Trade Relations
CVS Health —Woonsocket, RI
- $22.59 - $58.85 an hour
- Full-time
- Microsoft Outlook
- Office
- 3 years
- Health insurance
- Dental insurance
4d
Administrative Assistant
New York Yacht Club —Newport, RI
- Full-time
- Microsoft Outlook
- 5 years
- Organizational skills
Quick Apply
Clerical - Confidential Executive Assistant to Academics - Career & Technical Education- Group 7, 12 month
Providence School District —Providence, RI
- $52,819 - $61,788 a year
- Full-time
- Spanish
- Microsoft Excel
- Mid-level
Administrative Assistant to the Barrington Fire Chief
Town Of Barrington —Barrington, RI
- Up to $25 an hour
- Part-time
- Microsoft Excel
- Mid-level
- Office
Quick Apply
Executive Assistant to CEO
THRIVE BEHAVIORAL HEALTH INC —Warwick, RI
- From $25 an hour
- Full-time
- Microsoft Outlook
- Office
- Ability to climb stairs
- Paid holidays
- Disability insurance
Administrative Assistant
AMERICAN NEIGHBORHOOD MORTGAGE ACCEPTANCE COMPANY LLC —Providence, RI
- $18 - $28 an hour
- Urgently hiring
- Word processing
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Clerical - Confidential Executive Assistant to Specialized Services/Multilingual Learners - Group 7, 12 month
Providence School District —Providence, RI
- $52,819 - $61,788 a year
- Full-time
- Spanish
- Microsoft Excel
- Mid-level
Executive & Personal Assistant To CEO
Co-Dough LLC —Newport, RI
- Weekends as needed
- Google Workspace
- Customer service
- Mid-level
Quick Apply
4d
Administrative Assistant
Pyramid Transport —Cranston, RI
- $18 - $22 an hour
- Full-time
- OSHA
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
6d
Temporary Executive Assistant
TIDES FAMILY SERVICES INC —West Warwick, RI
- $20.00 - $23.50 an hour
- Temporary
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
7d

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Sr. Executive Assistant/Law Office Administrator
Providence College —Providence, RI
Review incoming contract submissions to ensure compliance with department standards, respond to submitters regarding non-compliance, and identify items of…
$82,000 - $87,000 a year
Executive Assistant
Falvey Insurance Group LTD —North Kingstown, RI
Must be able to sit and work quietly for extended periods of time, operate a computer, and answer and communicate on a telephone.
$60,000 - $70,000 a year
Quick Apply

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Executive Assistant to President & CEO - HYBRID
Big Brothers Big Sisters of Central Ohio Inc —Columbus, OH
Associate degree in Business Administration, Office Management, or a related field required; bachelor’s degree strongly preferred.
$55,000 - $60,000 a year
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Must have a valid driver’s license. This position will require you to use your own vehicle to travel to client homes in Delaware, Franklin, and Union County, OH…
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Sr. Executive Assistant/Law Office Administrator

Providence College -
Providence, RI

Apply Now

Job Details

Full-time
$82,000 - $87,000 a year

Qualifications

Computer operation
Confidential information handling
Law office
Document viewing software
Cross-functional collaboration
Adobe Acrobat

Full Job Description

Conducted under the auspices of the Dominican Friars, Providence College is a Catholic, Dominican, liberal arts institution of higher education and a community committed to academic excellence in pursuit of the truth, growth in virtue, and service of God and neighbor. We seek candidates who can affirm and contribute to our mission.

Providence College is also an equal opportunity employer and is committed to fostering a Beloved Community— an environment that reflects the rich diversity of the human family and is marked by justice, charity and the promotion of the common good and flourishing of all. We invite applications from qualified individuals who possess the experience, knowledge and commitment to develop the diverse learning environment envisioned as part of the Beloved Community. Women and minority candidates are strongly encouraged to apply. The College’s Non-Discrimination policy can be found Notice of Non-Discrimination (PDF document) (Download PDF reader)

Overview

This position serves as the principal administrative and operational professional for the Office of General Counsel, providing senior-level executive support to the Senior Vice President and General Counsel while also performing high-level legal assistant, paralegal, and office management responsibilities. The role supports the office’s attorneys, manages complex and sensitive legal matters of a paralegal nature, and ensures the effective day-to-day operation of the office. The position operates within a highly confidential, legally privileged, and professionally demanding environment.

Duties and Responsibilities

Produce correspondence and documentation in various formats, including photocopy/scan and prepare materials according to department standards, create and maintain calendars and records, manage supplies, complete and process all vouchers/billing/expense reports, and respond to inquiries. Perform intermediate computer functions including managing databases and creating and analyzing spreadsheets. Safeguard highly confidential and legally privileged information as necessary. Serve as the department’s web editor. (20%)
Administer the contracts and agreement tracking and review process, including maintenance of an online log and associated contract files. Review incoming contract submissions to ensure compliance with department standards, respond to submitters regarding non-compliance, and identify items of change from prior years submissions. (20%)
Perform various paralegal functions including gathering materials in response to discovery requests, respond to subpoenas and other third-party information requests, maintain litigation hold database and liaison with Information Technology with updates, maintain the department’s open and closed disputes report, oversee the annual conflict of interest disclosure response process, conduct limited research such as gathering court decisions or annotated statues regarding particular matters, and gather information from publicly available databases, such as federal court databases. (15%)
Liaison with insurance companies and the college's insurance broker regarding personal injury and property-related incidents and automobile accidents, including obtaining reports and other documents to resolve claims and disputes. Obtain and maintain all insurance certificates for all activities on campus from our insurance and third-party carriers. Obtain information for and assist in completing all insurance applications as part of the annual renewal of the college’s property and casualty portfolio renewal. (15%)
Administer the driver authorization program for prospective and current employees and students who apply or need to drive on behalf of the college; run background checks and assure that the office process is followed across the campus. Administer the camps/clinics program for the activities involving minors on campus. Educate departments on required procedures, obtain required documentation, and ensure documentation received is compliant with established mandates. (15%)
Act as the direct supervisor for the office’s part-time senior office assistant (train, assign work, evaluate performance, track time entry, etc.) (15%)

MARGINAL DUTIES:

Perform all other duties as may be required.

Education and Experience

Bachelor’s degree from an accredited institution. Paralegal certificate preferred.
Five to seven years’ experience in law office or in-house corporate legal office, or an equivalent combination of education and experience.
Excellent organizational skills.
Ability to work independently, meet deadlines, and prioritize assignments while managing multiple tasks.
Excellent oral and written communication skills.
Ability to work collaboratively and successfully with other departments, offices, and divisions on campus and with off-campus constituencies.
Must be trustworthy and dependable; honor and safeguard privacy and protect legally confidential information at all times and under all circumstances.
Intermediate/Advanced proficiency with Microsoft Office Suite and Adobe Acrobat.

Supplemental Information

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sitting in a normal seated position for extended periods of time
Reaching by extending hand(s) or arm(s) in any direction
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
Communication skills using the spoken word
Ability to see within normal parameters
Ability to hear within normal range
Ability to move about

DISCLAIMER: This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

NOTICE OF E-VERIFY PARTICIPATION

Providence College participates in E-Verify to confirm the identity and employment authorization of individuals hired to work in the United States. Before submitting this application, please review the following documents:

E-Verify Notice of Participation
Right to Work

By continuing with this application, you acknowledge that you have been informed of our participation in E-Verify and have had the opportunity to review these notices.

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executive assistant jobs in rhode island

Sr. Executive Assistant/Law Office Administrator

Executive Assistant

Administrative Assistant

Senior Support Assistant

Executive Assistant

Clerical - Confidential Executive Assistant To Legal Services [One year position]

Executive Assistant to VP, Caremark Trade Relations

Administrative Assistant

Clerical - Confidential Executive Assistant to Academics - Career & Technical Education- Group 7, 12 month

Administrative Assistant to the Barrington Fire Chief

Executive Assistant to CEO

Administrative Assistant

Clerical - Confidential Executive Assistant to Specialized Services/Multilingual Learners - Group 7, 12 month

Executive & Personal Assistant To CEO

Administrative Assistant

Temporary Executive Assistant

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