Top 56 Administrative coordinator Jobs in Richmond, Va

Operations Coordinator- Service/Repair (Richmond)
TK Elevator Corporation —Ashland, VA
- Full-time
- Mid-level
- Office
- Residential
- Paid parental leave
- Health savings account
Administrative & Marketing Support Coordinator
Vertical Builders —Henrico, VA
- $60,000 - $65,000 a year
- Full-time
- Inventory management
- Mid-level
- Office
- Health insurance
- Retirement plan
Quick Apply
Administrative Coordinator- SUD
Richmond Behavioral Health Authority —Richmond, VA
- Full-time
- Mid-level
- Office
- Training & development
Administrative Assistant/Coordinator
Capital Construction Services —Richmond, VA
- $21 - $23 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
10d
Sales Administrative Coordinator
Richmond Region Tourism —Richmond, VA
- $53,000 - $58,000 a year
- Hybrid work
- Research
- Mid-level
- Office
- Paid jury duty
- Health savings account
Quick Apply
Administrative Project Coordinator
Software Technology Inc —Richmond, VA
- Hybrid work
- Mid-level
- Office
- Continuous improvement
Quick Apply
Front Office Coordinator
Pivot Physical Therapy —Richmond, VA
- $15.00 - $23.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Employee assistance program
- Employee discount
Office Coordinator
StyleCraft Homes —Richmond, VA
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Operations Coordinator
Allen Allen Allen & Allen —Richmond, VA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Coordinator
Ruan Transportation Management Systems —Chester, VA
- Office
- Administrative experience
- Experience equivalent to degree accepted
- Disability insurance
- Health insurance
Quick Apply
2d
Front Desk Coordinator
Joel Bieber LLC —Richmond, VA
- $40,000 - $45,000 a year
- High school diploma or GED
- Communication skills
- Entry level
- Paid holidays
- Disability insurance
Quick Apply
4d
Coordinator Office
Lambert's Cable Splicing Company, LLC —Ashland, VA
- 18 years or older
- Microsoft Excel
- Customer service
- Employee stock purchase plan
- Paid holidays
Quick Apply
Office Manager & Administrative Operations Coordinator
Virginia State University —Chesterfield, VA
- Up to $53,289 a year
- Online Application
- Background check
- Customer service
- Mid-level
- Paid holidays
- Dental insurance
4d
Front Desk Coordinator Surgery Center
Fresenius Medical Care —Richmond, VA
- Full-time
- High school diploma or GED
- Perioperative Care
- Data entry
Administrative Coordinator
Roman Catholic Diocese of Richmond —Richmond, VA
- Weekends as needed
- Microsoft Outlook
- Mid-level
- Office
Performance Coordinator
GRTC Transit System —Richmond, VA
- $60,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Business Administration
Administrative & Compliance Coordinator
Support One Inc —Richmond, VA
- $16 - $20 an hour
- Part-time
- Office
- Front desk
- Entry level
9d
Medical Office Coordinator
Federal Injury Center of Richmond —Henrico, VA
- $20 - $24 an hour
- Full-time
- Google Workspace
- HIPAA
- Mid-level
- Flexible schedule
Quick Apply
4d
Front Desk Sales Coordinator - Glen Allen VA
The Joint Chiropractic —Glen Allen, VA
- $18 - $20 an hour
- Part-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Quick Apply
General Services Coordinator
Avery Point by Erickson Senior Living —Richmond, VA
- $20 - $22 an hour
- Full-time
- 18 years or older
- Mid-level
- Office
- Health insurance
- Dental insurance

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Operations Coordinator- Service/Repair (Richmond)

TK Elevator Corporation -
Ashland, VA

Apply Now

Job Details

Full-time

Benefits

Paid parental leave
Health savings account
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Paid sick time
Pet insurance

Qualifications

Customer follow-ups
Workplace safety
Database systems
Parts administration
Incident report management
Service scheduling
Operations coordination planning
Direct client contact
Mail distribution
Mid-level
Fleet management
Administrative experience
High school diploma or GED
Invoice matching
Accounting data entry
Mail management
Invoice reconciliation
Data entry
Invoice data entry
Trade school
Purchasing
Facilities maintenance customer service
Dispatch record maintenance
Business Administration
Mail processing
Order tracking
Faxing
Ordering supplies
Payroll record maintenance
Under 1 year

Full Job Description

What we expect

The first 3 letters in workplace safety are Y-O-U!TK Elevator is currently seeking an experienced Operations Coordinator- Service/Repair in Richmond, VA.

Responsible for performing all administrative duties associated with the service operations department so that the department functions efficiently and cost effectively.

ESSENTIAL JOB FUNCTIONS:

Performs Install Base maintenance as needed. Creates safety inspection tickets.
Updates on-call lists, sends detailed notification to Dispatch daily. Checks technicians in/out, sends down car listing and communicates information to Dispatch and supervisors.
Provides status to National Accounts and customers on open work orders and completed callbacks. Updates evening ticket with the monthly work order number.
Acts as liaison between the branch operations and regional dispatch; maintains shared calendars for dispatch with field attendance and work scheduling. Reviews open ticket reports and submits to dispatch.
Tracks Operations systems and tool audits.
Assists mechanics with information technology downloads, on mobile devices and info into other Systems, ordering brochures and tools. Orders new phones and replacements for the service department. (N/A if branch has office manager.)
Assists managers with safety meetings and maintains documentation. (N/A if branch has office manager)
Completes manual payroll entry forms, includes daily DVR processing and cost corrections.
Creates parts requisitions and receives parts. Reviews weekly report of un-received invoices.
Performs research and review for Service Manager which may include running Account History reports, weekly pre-invoicing reports, high profile service account reports, Work in Process, Routing, TK Exact, missed service reports, sick unit reports, researching billable calls.
Sends copy of down payment checks to regional Accounts Receivable. Submits checks sent to branch for service to lockbox
Creates safety inspection tickets. Monitors pre-invoicing report to ensure Safety Inspections are not being processed as Preventative Maintenance Tickets/Manual tickets.
Assigns tickets to mechanics, as needed.
Compiles data/information for legal for First Report of Incidents and/or lawsuits (copies of contracts, tickets, and requested data) (assist office manager and/or contract sales admin to compile the required documentation).
Prepares badging applications and tracking; orders uniforms for service (if not ordered by warehouse).
Prepares special reports for high profile customers and provides National Accounts with updates and Requests for Information.
Reviews Work in Progress report (weekly) and submits to regional billers.
Reviews invoice on-hold reports and works with the Regional Procurement Department to correct.
Opens and distributes mail and faxes. (N/A if office has office manager)
Codes local Accounts Payable invoices and forward to Oracle Invoice email. (N/A if branch has office manager)
Manages vehicles and submits change forms to LeasePlan. (N/A if branch has office manager or warehouse supervisor)

Who we are looking for

EDUCATION & EXPERIENCE:

High school diploma or GED (general education degree); or one-year certificate from college or technical school; or three to six months related experience and/or training in basic business administration
Some elevator repair administrative work preferred
Oracle database knowledge

What we offer

Provided they meet all eligibility requirement under the applicable plan documents, employees will be offered

Medical, dental, and vision coverage
Flexible spending accounts (FSA)
Health savings account (HSA)
Supplemental medical plans
Company-paid short- and long-term disability insurance
Company-paid basic life insurance and AD&D
Optional life and AD&D coverage
Optional spouse and dependent life insurance
Identity theft monitoring
Pet insurance
Company-paid Employee Assistance Program (EAP)
Tuition reimbursement
401(k) Retirement Savings Plan with company match: Employees can contribute a portion of their pay on a pre-tax or Roth basis. The company provides a dollar-for-dollar match on the first 5% contributed.

Additional benefits include:

15 days of vacation per year
11 paid holidays each calendar year (10 fixed, 1 floating)
Paid sick leave, per company policy
Up to six weeks of paid parental leave (available after successful completion of 90 days of full-time employment)

Eligibility requirements for these benefits will be controlled by applicable plan documents. This is intended to provide a general description of benefits and other compensation and is not a substitute for applicable plan documents or company policies.

Who we are

With customers in over 100 countries served by more than 50,000 employees, TK Elevator achieved sales of around €9 billion in fiscal year 2022/2023. We ensure high levels of customer service globally from our extensive network of about 1,000 locations. Over the past several decades, TK Elevator has established itself as one of the world’s leading elevator companies and became independent after separation from the thyssenkrupp group in August 2020. The company’s most important business line is the service business proudly provided by around 25,000 service technicians. The product portfolio ranges from standardized elevators for low-rise residential buildings to highly customized solutions for skyscrapers. In addition, it covers escalators, moving walks, passenger boarding bridges and stair and platform lifts. Integrated cloud-based solutions, such as the MAX platform, are delivering enhanced services. With these digital offerings, there are no longer any limits to urban mobility. TKE – move beyond.

Contact

To apply to a position, please click on the Apply Now button.

For any additional questions or job specific requests, please use the contact
below and include the Job Requisition Number as a reference.

[email protected]

Apply Now

Refine Your Search

administrative coordinator jobs in richmond, va

Operations Coordinator- Service/Repair (Richmond)

Administrative & Marketing Support Coordinator

Administrative Coordinator- SUD

Administrative Assistant/Coordinator

Sales Administrative Coordinator

Administrative Project Coordinator

Front Office Coordinator

Office Coordinator

Operations Coordinator

Administrative Coordinator

Front Desk Coordinator

Coordinator Office

Office Manager & Administrative Operations Coordinator

Front Desk Coordinator Surgery Center

Administrative Coordinator

Performance Coordinator

Administrative & Compliance Coordinator

Medical Office Coordinator

Front Desk Sales Coordinator - Glen Allen VA

General Services Coordinator

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