Top 121 Administrative coordinator, engineering & facilities Jobs in Richmond Tx

Administrative Coordinator, Engineering & Facilities
Museum of Fine Arts, Houston —Houston, TX
- Microsoft Excel
- 5 years
- Writing skills
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Office Coordinator
Serenity Mental Health Centers —Sugar Land, TX
- Full-time
- Background check
- Pass drug screening
- No experience needed
- Paid holidays
- Health insurance
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13d
Office Coordinator
Westpark Springs —Richmond, TX
- Full-time
- CPR Certification
- Hospital
- BLS Certification
- Disability insurance
- Health insurance
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Administrative Coordinator
Shive Hattery Group, Inc. —Houston, TX
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level
- Profit sharing
- Paid parental leave
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Headquarters Administrative Coordinator
Blue Chip Pros —Katy, TX
- $23 an hour
- Full-time
- Background check
- Pass drug screening
- Office
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2d
Safety & Risk Administrative Coordinator
Crawford —Katy, TX
- Full-time
- Microsoft Outlook
- OSHA
- Mid-level
- Wellness program
- Paid parental leave
6d
Administrative Coordinator
Shive-Hattery —Houston, TX
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level
- Profit sharing
- Paid parental leave
Executive Administrator & Project Coordinator
Mustang Cat —Houston, TX
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
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3d
Administrative Coordinator - Part-Time (Long-Term, Stable Schedule)
Nippon Shokken U.S.A. Inc. —Houston, TX
- $20.80 - $23.00 an hour
- Part-time
- Microsoft Outlook
- English
- Office
- Paid sick time
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Medical Records Clerk / Administrative Coordinator
EDIFY BEHAVIORAL MANAGEMENT LLC —Houston, TX
- $15 - $18 an hour
- Full-time
- Microsoft Outlook
- HIPAA
- Office
- Opportunities for advancement
- Food provided
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Office Coordinator
Medline Industries —Katy, TX
- $18.50 - $26.75 an hour
- Full-time
- Office
- High school diploma or GED
- Entry level
- Health insurance
- 401(k)
1d
MISA Accounting and Administrative Coordinator
Marubeni-Itochu Steel America Inc. —Houston, TX
- $27.00 - $29.79 an hour
- Overtime
- Hybrid work
- Microsoft Excel
- Office
- Administrative experience
- Travel reimbursement
- Health savings account
4d
Product Application Coordinator
P&I Supply —Missouri City, TX
- $22 - $28 an hour
- Full-time
- Office
- US work authorization
- Experience equivalent to degree accepted
- Paid holidays
- Health insurance
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3d
Operations Coordinator
Marsh McLennan Agency —Houston, TX
- Full-time
- Inventory management
- Mid-level
- Office
- Tuition reimbursement
Administrative & Billing Coordinator
Magic Voice LLC —Houston, TX
- From $20 an hour
- Part-time
- Hybrid work
- Background check
- Spanish
- Medical office experience
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10d
Director, Facilities & Engineering
QuVa Pharma —Sugar Land, TX
- 7 years
- Bachelor of Science
- Engineering
- Paid holidays
- Health insurance
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Land Coordinator
DRB Homes —Houston, TX
- Microsoft Outlook
- Research
- Mid-level
Operations Coordinator
Houston Zoo —Houston, TX
- Full-time
- Classroom
- Mid-level
- 3 years
- Free parking
- Health savings account
Quick Apply
Facilities Engineering Planner
Tesla —Brookshire, TX
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Engineering
- Commuter assistance
- Health savings account
Fleet Support Coordinator
Sharps Medical Waste Services —Houston, TX
- Mid-level
- Office
- Administrative experience
- Paid training
- Fuel card
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Administrative Coordinator, Engineering & Facilities

Museum of Fine Arts, Houston -
Houston, TX

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Job Details

Qualifications

Administrative experience
Office experience

Full Job Description

Position Summary

The Administrative Coordinator serves as the operational backbone of the Engineering and Facilities department, functioning much like an event planner in coordinating and fulfilling service requests across the museum. As part of a service-providing department, the top priority of this role is ensuring seamless fulfillment of services through Facility Work Orders and EMS Service Orders/Requests. This position also supports work scheduling and provides administrative assistance with budgeting and procurement, requiring excellent organizational skills and the ability to coordinate effectively across multiple MFAH departments while supporting the Office Manager and E&F team.

Responsibilities:

Event Support and Facilities Work Orders

Support the E&F department by receiving and processing all facilities work orders, EMS service requests, BEOs, and IERFs for events submitted by all MFAH departments
Coordinate facility work order assignments with Electrical, Lighting, HVAC, Operations, Groundskeeping, and Building Services Assistants
Work with the Event Management System (EMS) to verify event information, approve service requests, and coordinate and assign information to the E&F team for fulfillment
Regularly monitor and update EMS and department SharePoint site to inform staff of changes to events
Communicate with all MFAH departments regarding their E&F needs for their events and attend meetings or event walkthroughs on behalf of the department
Manage the department email for event or facility work order related inquiries
Administer the event support process for the department, updating it as needed, and train E&F team on using the SharePoint site
Manage the internal chargeback process and administer chargebacks relating to events

Work Scheduling and Assignments

Support Chief Engineers and Head of Department in creating and distributing work schedules
Maintain a calendar of special events and update status of maintenance work in close collaboration with the Chief Engineers
Create event schedules with input from Chief Engineers
Assist the Office Manager in maintaining the department's daily schedule

Accounting and Budgets

Assist in preparing the annual operating budget with the Office Manager and the Department Head
Assist in creating purchase orders, process all invoices and expenditures through the D365 accounting system for both E&F department, Special Projects, and Exhibitions
Assist in reconciling department expense reports on a monthly basis

Supply Inventory, Ordering, and Contractors

Procure supplies and equipment for E&F department
Maintain the inventory of maintenance forms and safety gear
Coordinate uniform sizing for new staff and procurement of uniforms for all department staff

Safety, Emergency Preparedness, and Administrative Support

Assist the Office Manager in preparation and post-event tasks as needed for hurricane and disaster preparation
Maintain up-to-date fire plans, flood plans, and hurricane plans with EHS Manager
Photograph, document, and maintain files of any property damage and repairs
Coordinate with Accounting on insurance claims
Maintain radio inventory and perform minor repairs to radios such as replacement of batteries and antennas; manage third-party repair as needed
May be required to provide support to the Office Manager by tracking shift changes, shift coverage, and differential pay
Perform other duties as assigned

Skills, Knowledge, and Abilities:

Knowledge of general business software and ability to learn new applications; proficiency in Microsoft Office (Word, Excel, Visio)
Basic accounting knowledge to handle budget projections and accruals
Understanding of engineering and maintenance terminology
Strong interpersonal and customer relation skills with the ability to effectively communicate and interact with Museum employees, outside contractors, and the general public
Able to communicate effectively both verbally and in writing
Able to work with a wide variety of individuals and inspire enthusiasm for the MFAH
Excellent organizational skills with the ability to focus on details; effectively prioritize and handle multiple tasks
Display willingness to make decisions; exhibit sound and accurate judgment; support and explain reasoning for decisions; include appropriate people in decision-making process and make timely decisions
Able to work under pressure in a proactive manner, independently and in the presence of tight deadlines
Comfortable working in an industrial facilities environment
Balance team and individual responsibilities; exhibit objectivity and openness to others' views; give and welcome feedback; contribute to building a positive team spirit and support everyone's efforts to succeed
Discretion and the ability to maintain confidentiality
Must work consistently at the office; ensure work responsibilities are covered when absent and arrive to meetings and appointments on time

Education and Experience:

A minimum of five years professional experience in an administrative support function
Bachelor's degree or equivalent combination of experience and education from which comparable and demonstrable knowledge, skills and abilities have been achieved
Experience with D365/AX software preferred
Experience in the mechanical, construction, or facilities fields preferred
Experience in event coordination, logistics management, or service fulfillment preferred

Equal Opportunities for All

At the MFAH, we believe that diversity, equity, accessibility, and inclusivity are fundamental to our organization. We welcome all candidates whose experience has prepared them to contribute to our organization and our pledge for workplace diversity, inclusion, and excellence.

Our commitment to our policy and practice of nondiscrimination represents more than good intentions. It provides for employment decisions that are made without regard to race, creed, color, age, gender, sexual orientation, religion, national origin, gender identity or expression, genetic information, disability, or veteran status, or any other protected characteristic as established by law or any other reason unrelated to your ability to join and contribute to our organization and support our mission to provide a museum experience for all.

Research shows that individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

The MFAH is equally committed to the full inclusion of all qualified individuals interested in employment with the organization. As part of this commitment, we want to ensure that persons with disabilities are provided reasonable accommodation needed to 1) participate in the job application or 2) interview process; 3) perform essential job functions; and/or 4) participate in the benefits and privileges of employment with the MFAH. If reasonable accommodation is needed, please contact the human resources department: [email protected] (mailto:[email protected])

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Refine Your Search

administrative coordinator, engineering & facilities jobs in richmond tx

Administrative Coordinator, Engineering & Facilities

Office Coordinator

Office Coordinator

Administrative Coordinator

Headquarters Administrative Coordinator

Safety & Risk Administrative Coordinator

Administrative Coordinator

Executive Administrator & Project Coordinator

Administrative Coordinator - Part-Time (Long-Term, Stable Schedule)

Medical Records Clerk / Administrative Coordinator

Office Coordinator

MISA Accounting and Administrative Coordinator

Product Application Coordinator

Operations Coordinator

Administrative & Billing Coordinator

Director, Facilities & Engineering

Land Coordinator

Operations Coordinator

Facilities Engineering Planner

Fleet Support Coordinator

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