Top 4 Part time payroll Jobs in Rochester, Ny

Administrative Assistant
Adapt Psychological Services, PLLC —Fairport, NY
- $20 - $22 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Inventory management
- Flexible schedule
Quick Apply
4d
Office Administrator
ATS —Rochester, NY
- $17 - $21 an hour
- Part-time
- Background check
- Microsoft Outlook
- Mid-level
Quick Apply
10h
Senior Accountant Consultant
CCSI —Rochester, NY
- $34.15 - $35.80 an hour
- Full-time
- Remote
- Microsoft Word
- Finance
- Bachelor's degree
Assistant Controller - (Senior Accounting Consultant)
Insero & Co. CPAs, LLP —Rochester, NY
- $72,000 - $95,000 a year
- Full-time
- Hybrid work
- CPA
- Mid-level
- Analysis skills
- Paid holidays
- Health insurance

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Administrative Assistant

Adapt Psychological Services, PLLC
Fairport, NY

Quick Apply

Job Details

Part-time
$20 - $22 an hour
4 days ago

Benefits

Flexible schedule

Qualifications

Administrative experience
Data entry
Organizational skills
Front desk
Productivity software

Full Job Description

Position Overview

We are seeking an organized and detail-oriented, friendly and proactive Part-Time Administrative Assistant to manage day-to-day administrative, scheduling, billing, and client communication operations for our mental health practice. This role serves as the primary point of contact for client inquiries, coordinates scheduling across clinical staff, maintains practice records, and ensures accurate billing and compliance.

Key Responsibilities

1. Client Communication & CRM Management

Inquiries & Onboarding: Monitor and manage incoming inquiries across multiple sources and channels. Respond promptly to prospective clients, send consultation confirmation emails, and manage intake/consultation reminders. Conduct consultation calls with prospective clients, helping them find the best fit mental health resources.
Phone & Email Coverage: Check practice voicemails at least twice daily (AM/PM) and respond to or clear calls promptly. Manage email inbox, sorting correspondence and escalating priority items to management.
CRM Engagement: Check and respond to CRM messages and conduct outreach at scheduled intervals (morning, end-of-day).

2. Scheduling & Calendar Operations

Appointment Coordination: Schedule initial therapy intakes, psychological testing sessions, and consultation calls in EHR.
Cancellations & Rescheduling: Process appointment cancellations and according to practice policy, fee structures and guidelines. Perform biweekly rescheduling checks and outreach to help ensure continuity of care.
Calendar Audits: Monitor therapist calendars for daily/weekly holds, appropriate break times, action items and general scheduling flow.

3. Billing & Administrative Audits

Daily Billing Checks: Search billing transactions to verify patient balances, sending daily balances/reminders to assigned clinicians.
Monthly Superbills: Generate, review, and distribute monthly superbills to designated clients via the secure portal.
Insurance & Deposits: Verify insurance eligibility (Excellus BCBS, Aetna vs. out-of-network/unaccepted plans), manage deposit checks, and track clinician caseloads.
Biweekly Checks: Audit therapist timecards/session counts for payroll verification, conduct note-completion audits, and send reminders to clinicians for unfinished documentation.

4. Practice Operations & Compliance Maintenance

Credentialing & Renewals: Track expiration dates for therapist liability insurances, licenses, and permits, setting calendar reminders and sending email reminders to ensure timely renewals.
Inventory Management: Conduct monthly inventory audits and re-order office supplies when low in stock.
Data Tracking: Calculate and prepare weekly, monthly, and quarterly reports of essential operations.
Document Handling: Securely scan, upload, and physically file patient records in accordance with HIPAA standards.

Qualifications & Skills

Experience: Experience in healthcare administration, medical billing/coding, or mental health practice operations preferred.
Software Proficiency: Experience with Google Workspace, Practice Management / EHR software, CRM systems, Canva, Adobe PDF editing, and Microsoft Excel/Sheets.
Communication: Exceptional written and verbal communication skills, with a professional, compassionate tone for client outreach.
Organization & Detail: Strong organizational skills with the ability to maintain compliance, catch billing discrepancies, and proactively follow up on outstanding tasks.

Pay: $20.00 - $22.00 per hour

Benefits:

Flexible schedule

Application Question(s):

Are you able to check-in (remotely, by checking the practice phone and your email) twice per day (morning and afternoon), Monday - Friday?

Work Location: Hybrid remote in Fairport, NY 14450

Quick Apply

Refine Your Search

part time payroll jobs in rochester, ny

Administrative Assistant

Office Administrator

Senior Accountant Consultant

Assistant Controller - (Senior Accounting Consultant)

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