Top 6 Office manager Jobs in Rome Ga

Office Administrator
McRae, Smith, Peek, Harman & Monroe LLP —Rome, GA
- Weekends as needed
- Background check
- Inventory management
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Front Office Coordinator - Cartersville
Alliance Spine and Pain Centers —Cartersville, GA
- Full-time
- English
- High school diploma or GED
- Ability to lift 50 pounds
- Paid holidays
- Health insurance
Quick Apply
Senior Civil Engineer – Cartersville Branch Office Manager
CTI Engineers —Cartersville, GA
- Full-time
- Civil engineering
- Writing skills
- Office
- Health savings account
- Paid holidays

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Office Administrator

McRae, Smith, Peek, Harman & Monroe LLP
Rome, GA

Quick Apply

Job Details

Full-time

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
401(k) matching

Qualifications

Vendor relationship building
Customer communication
High school diploma or GED

Full Job Description

Law Firm Office Administrator: McRae, Smith, Peek, Harman & Monroe, LLP

Position Description

The Office Administrator oversees the day-to-day administrative operations of a law firm of approximately 16 attorneys and 18 paralegals/support staff, ensuring an efficient, professional, and client-focused environment.
This role coordinates office operations, facilities, vendor relations, records, reception/administrative workflows, and basic IT liaison functions, and supports HR/people-operations and finance/administrative processes without providing legal advice.

Key Responsibilities

Reports to: Firm Management Committee and firm partners, while also supporting associate attorneys and “of counsel” attorneys affiliated with the Firm.
Supervise: Reception/support staff and contractors/vendors (excluding associates and paralegals).
Oversee administration of monthly client billing and collections.
Maintain firm financial books in cooperation with select firm partners and outside accounting services.
Coordinate with building management regarding maintenance, access, parking, and housekeeping.
Oversee workspace allocation, conference room readiness, and ergonomics.
Maintain inventory for office, kitchen, and IT supplies.
Oversee printers and MFDs, meter readings, and consumables.
Ensure coverage for phones, front desk, client greetings, and conference room scheduling.
Manage document production, scanning, filing, and mailing procedures.
Implement opening/closing/destruction of files/record protocols, matter numbering, and offsite storage.
Coordinate workstation software provision and access changes.
Manage training for systems and processes with new employees.
Maintain office-wide calendars (holidays, closures, firm events).
Assist with meeting logistics, agendas, room reservations, and refreshments.
Oversee inbound/outbound mail, certified/overnight shipments, and courier relations.
Administer payroll for employees; help manage firm books, accounts payable, and accounts receivable.
Schedule and track compliance and skills trainings; maintain attendance records.
Manage PTO time and eligibility for employees.
Manage enrollment of employees for health insurance/retirement benefits.
Administer policy compliance checks, and reimbursements; reconcile petty cash.
Assist with vendor W-9 collection and COIs.
Uphold client and attorney confidentiality.
Maintain sensitivity to potential client conflicts-of-interest.

Qualifications

Strong accounting skills and accounting software proficiency.
Strong organizational, prioritization, and multi-tasking skills with attention to detail.
Excellent written and verbal communication; professional client service orientation.
Ability to lead, train, and supervise administrative staff.
Proficiency with Microsoft Office 365 and common office productivity software.
Office administration experience, including facilities/vendor coordination, is preferred.
Prior experience in a law firm or similar professional services environment, is preferred.
Ability to handle confidential information with discretion and sound judgment.

EEO and At-Will Disclaimers

Equal Opportunity Employer: McRae, Smith, Peek, Harman & Monroe, LLP is an equal opportunity employer. We consider applicants without regard to legally protected characteristics.
Employment At-Will: Employment with McRae, Smith, Peek, Harman & Monroe, LLP is at will and may be terminated at any time, with or without cause or notice, subject to applicable law and written agreements, if any.

Salary and Benefits

Compensation: Salary commensurate with experience and qualifications.
Benefits: Medical/dental/vision; 401(k); life/disability; paid time off; holidays; other benefits to be determined.
Location and work schedule: 8:30 AM – 5:00 PM Monday – Friday with occasional commitments requiring work after hours and during weekends.
Application instructions: Please submit email inquiry along with resume to [email protected] & [email protected].

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Parental leave

Education:

High school or equivalent (Preferred)

Work Location: In person

Quick Apply

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office manager jobs in rome ga

Office Administrator

Front Office Coordinator - Cartersville

Senior Civil Engineer – Cartersville Branch Office Manager

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