Top 20 Administrative assistant Jobs in Rutland, Vt

Administrative Assistant
Spring Lake Ranch Therapeutic Community —Cuttingsville, VT
- $46,800 a year
- Full-time
- Background check
- Clean driving record
- Sales
- Health savings account
- Health insurance
Quick Apply
3d
Front Desk Receptionist and Administrative Assistant
Maple Leaf Clinic —Wallingford, VT
- $15 - $18 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Inventory management
- Dental insurance
- 401(k)
Quick Apply
5d
Administrative Assistant - II
The Meadows at East Mountain —Rutland, VT
- $20 - $22 an hour
- Full-time
- Office
- QuickBooks
- In-person
- Disability insurance
- Dental insurance
Quick Apply
Branch Office Administrator
Edward Jones —Rutland, VT
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Middletown Springs Elementary School Confidential Executive Assistant to the School Administrator
Greater Rutland County Supervisory Union —Middletown Springs, VT
- $20 - $30 an hour
- Extended hours
- School experience
- Basic math
- English
Optical Front Office Assistant
Community Health Centers of the Rutland Region —Rutland, VT
- $16.50 - $24.09 an hour
- Full-time
- Computer literacy
- Administrative experience
- High school diploma or GED
- Wellness program
- 403(b) matching
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Front Office Assistant - Per Diem - Castleton
Community Health Centers of the Rutland Region —Bomoseen, VT
- $16.50 - $24.09 an hour
- Per diem
- Computer literacy
- Administrative experience
- High school diploma or GED
- Wellness program
- 403(b) matching
Quick Apply
Administrative Assistant Part-Time Evening Hours
Rutland Mental Health Service, Inc. —Rutland, VT
- $20.00 - $21.50 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
- Professional development assistance
- Retirement plan
Quick Apply
Administrative Coordinator
Rutland Mental Health Service, Inc. —Rutland, VT
- $23.39 - $25.28 an hour
- HIPAA
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
4d
Adminstrative Assistant and Admissions Specialist
Recovery House, Inc. —Wallingford, VT
- $19.25 - $21.00 an hour
- Full-time
- Background check
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
3d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Vermont
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Spa Desk Representative
The Spa at the Woods —Killington, VT
- From $16 an hour
- 8 hour shift
- Computer skills
- In-person
- Entry level
- Employee discount
Quick Apply
3d
Bookkeeper and Admin Support (PT)
ShackletonThomas —Bridgewater, VT
- $24 - $30 an hour
- Part-time
- Mid-level
- QuickBooks
- Organizational skills
- Paid training
- Paid time off
Quick Apply
1d

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Front Desk Receptionist and Administrative Assistant
Maple Leaf Clinic —Wallingford, VT
Handle incoming calls, messages, and inquiries promptly while providing exceptional customer support. Assist with clerical duties such as word processing,…
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Quick Apply
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Optical Front Office Assistant
Community Health Centers of the Rutland Region —Rutland, VT
Directs calls to appropriate staff. Files charts as they are returned to front office. Opens and dispenses correspondence according to office policy.
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administrative assistant jobs near rutland, vt

Administrative Assistant

Spring Lake Ranch Therapeutic Community -
Cuttingsville, VT

Quick Apply

Job Details

Full-time
$46,800 a year
3 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Parental leave
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

High school diploma or GED

Full Job Description

POSITION SUMMARY:

The Administrative Assistant assists with the day-to-day operations by providing friendly, respectful, and professional assistance to residents, families, visitors, and staff. This position communicates and coordinates with departments across the organization and provides administrative support to the Facilities department by organizing, dispatching, and tracking internal Facilities tasks to help ensure operations run smoothly and efficiently.

ESSENTIAL FUNCTIONS OF THE POSITION

Administrative, IT, & Communication Support:

Supervision of Driver which includes maintaining daily and weekly schedule.
Communicates and coordinates with the Driver to facilitate trips for residents to town, pharmacy pick-ups, errands, etc.
Maintains an overview of daily schedule and online calendar.
Daily posting of residents that are off hill.
Central receiving of daily sweep.
Uses Electronic Health Record system for uploading and monthly audit reporting out to various departments.
Assists Admissions department with uploading/adjusting demographic and contact information into EHR.
Assists the Operations Manager and Senior Management with administrative needs.
Uses online payroll and HR system to access employee information including birthdays and anniversaries.
Updates resident team’s list weekly.
Ensures databases are regularly updated and supports in organizing SharePoint folders.
Maintains office supplies.
Answers telephones from 8am-4pm.
Undertakes copying, various internal communication updates, and organizational projects as needs arise or as requested.
Assists with communication between Work Program and Main House staff using radio.
Receives, sorts, and distributes mail and packages daily.
Oversees Copy Room including photocopier, fax machine, paper shredder.

Facilities Coordination and Support:

Coordinates and executes the day-to-day administrative needs of the Facilities department.
Receives, organizes, and maintains centralized tracking of Facilities requests and assigned tasks.
Dispatches Facilities tasks to appropriate Facilities staff in coordination with the Operations Manager.
Maintains the Facilities department calendar, supports employee scheduling, and coordinates daily and weekly work plans.
Tracks Facilities tasks, follows up on status, and communicates updates internally to help ensure completion on time.
Supports Facilities employee timekeeping and payroll processes and completes assigned accounts payable and accounts receivable functions.
Maintains Facilities records and protocols and communicates internal Facilities needs and reminders as directed.

External Coordination:

Greets and registers families, visitors, and vendors and assists them in connecting with appropriate person(s).
Coordinates the sale of ranch made products.
Coordinates resident appointments in close collaboration with Nurse and Resident Care staff.
Event assistance

COMMUNITY RESPONSIBILITIES:

Demonstrates an understanding and commitment to the SLR Mission, Vision and Core Values.
Represent Spring Lake Ranch professionally and positively to others including: families, doctors, therapists, vendors, other providers, employers, volunteer contacts, friends, interns, volunteers, visitors, candidates, the general public, etc.
Maintain respectful, therapeutic, and supportive relationships with Spring Lake Ranch residents and clients at all times.
Maintain resident/client privacy by keeping personal information confidential in accordance with federal HIPAA legislation and Spring Lake Ranch policies and procedures.
Demonstration of healthy boundaries in interactions with residents in community.
Willing to draw upon own personal talents, interests, and passions to develop special programming for the community and develop relationship with individuals.
Participate in holidays and other Ranch special events throughout the year.
Attend weekly staff and department meetings and staff development opportunities, meeting the licensing training requirements for position.
Crisis intervention and assistance as needed.
Other duties as requested.

QUALIFICATIONS:

High school diploma or GED required. Some college preferred.
Previous experience in mental health and/or substance abuse recovery is strongly preferred.
Position will entail physical work consisting of moderate (40 lbs.) lifting, carrying, etc. This position consists of a combination of sitting, standing, and walking.
Proven proficient ability to use independent judgment, problem solving skills, organizational ability, interpersonal/mentoring skills, public speaking, and teamwork skills.
Demonstrated commitment to dependability, flexibility, and confidentiality.
Strong computer skills, proficient in Microsoft Office Suite.
Office equipment troubleshooting skills.
Conflict resolution skills.
Ability to work with minimal supervision.
Ability to accept supervision, guidance, and feedback.
Driver's License and good driving record.

Pay: $46,800.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Parental leave
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in rutland, vt

Administrative Assistant

Front Desk Receptionist and Administrative Assistant

Administrative Assistant - II

Branch Office Administrator

Middletown Springs Elementary School Confidential Executive Assistant to the School Administrator

Optical Front Office Assistant

Front Office Assistant - Per Diem - Castleton

Administrative Assistant Part-Time Evening Hours

Administrative Coordinator

Adminstrative Assistant and Admissions Specialist

Military Service - U.S. Air National Guard, Administration

Spa Desk Representative

Bookkeeper and Admin Support (PT)

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