Top 14 Administrative coordinator Jobs in Saint Helena, Ca

Administrative Coordinator
Community Resources for Children —Napa, CA
- $23 - $30 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
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11d
Administrative Coordinator
Ascend —Santa Rosa, CA
- $23 - $25 an hour
- Bilingual
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
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Front Desk Coordinator
IVX Health —Santa Rosa, CA
- $27.00 - $29.70 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Clinic
- Continuing education credits
- Health savings account
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Front Office Coordinator, Cardiology, Multi-Stie, (Larkspur/Novato/Petaluma/Sonoma/Napa), Full-Time, Days
MarinHealth Medical Network —Napa, CA
- $22.50 - $31.50 an hour
- 8 hour shift
- Spanish
- Computer literacy
- English
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Front Office Coordinator
Prince Accountancy Corporation —Santa Rosa, CA
- $26 - $32 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
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Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
Sonoma State University —Rohnert Park, CA
- $4,367 - $6,362 a month
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance
Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
California State University —Sonoma, CA
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance
Maintenance Administrative Coordinator - Petaluma, CA
Solairus Aviation —Petaluma, CA
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Profit sharing
- Health insurance
Front Office Coordinator, Primary Care, (Petaluma), Full-Time, Days
MarinHealth Medical Network —Petaluma, CA
- $22.50 - $31.50 an hour
- 8 hour shift
- Spanish
- Computer literacy
- Primary Care
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Wellbeing Coordinator (SPA)
Stanly Ranch —Napa, CA
- $21.50 an hour
- Full-time
- Residential
- Communication skills
- Entry level
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Veterinary Receptionist (Care Coordinator) - Montecito Veterinary Center
PetVet Care Centers —Santa Rosa, CA
- $19.07 - $21.09 an hour
- Monday to Friday
- 18 years or older
- Computer skills
- Entry level
- Paid parental leave
- Health insurance
Quick Apply

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Administrative Specialist
City of Davis, CA —Davis, CA
Screens calls, visitors, and incoming mail; responds to complaints and requests for information; interprets and applies regulations, policies, procedures,…
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Portola Systems Inc. —Santa Rosa, CA
Completion of a Bookkeeper Certificate Program (e.g., SRJC Bookkeeper Certificate Program) or an Associate’s degree in Accounting, Finance, or a related field.
$70,000 - $80,000 a year
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Greets visitors, answers and screens telephone calls, as well as assists prospective, new or existing clients when sales staff is unavailable.
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Administrative Coordinator

Community Resources for Children -
Napa, CA

Quick Apply

Job Details

Full-time
$23 - $30 an hour
11 days ago

Qualifications

Customer records maintenance
Spanish
Customer communication
Microsoft Excel
Microsoft Outlook
Client database systems
Driver's License
Clerical experience
Customer information system software
Event logistics coordination
Office record organization
Customer data entry

Full Job Description

Description:

The Administrative Coordinator has knowledge of the programs and services offered by Community Resources for Children. This position is responsible for welcoming parents, caregivers, child care providers and community members to our organization and for providing clients with accurate information about our programs, community resources, and other required information. Success in this role requires exceptional organizational abilities, professionalism, attention to detail, and outstanding customer service skills.

The Administrative Coordinator plays a critical role in supporting the organization's daily operations by coordinating conference rooms, scheduling meetings, and providing administrative support to the Management Team. This position is responsible for managing all incoming agency calls, mail, client paperwork, and packages while serving as the first point of contact for clients.

Essential Duties and Responsibilities

Understand and support the mission and goals of Community Resources for Children (CRC)
Welcome clients, utilize sign-in system to register visitors, and answer phone calls with a high level of customer service and professionalism consistent with the values of CRC
Answer clients’ questions and provide them with general information about CRC’s programs and services Assist clients with applications and initial intake paperwork, as needed
Enter and update data with accuracy in various program databases
Stay informed regarding CRC’s upcoming events, understand target audience for different programs and services and refer clients to CRC staff/programs, as well as community partners/resources, as appropriate or as needed
Support agency with clerical and administrative tasks, such as reserving conference rooms, scheduling client appointments, and conducting outreach (phone calls, distributing flyers; etc.)
Support Management Team with clerical and administrative tasks, such as scheduling meetings, conducting regular building safety checks, and organizing all-staff events
Performs front desk office duties, such as processing and distributing incoming client paperwork, picking up the mail, receiving and processing packages, ordering office supplies, etc.
Engage with visitors, including adults and children, in the Toy Library and Early Learning Center
Support materials checkouts and returns using TLELC database, as well as regular cleaning and organization of the TLELC
Track, account for and support the distribution of incentives, such as gift cards and educational materials, etc.
Maintain a secure and organized workspace in accordance with CRC policies and best practices to ensure client confidentiality
Demonstrate flexibility in work schedule to ensure client/program needs are met
Attend and participate in all required meetings, conferences and training relating to service delivery and professional development
Conduct outreach and participate in events to promote programs and agency as needed
Engage and supervise volunteers on a weekly basis
Perform other duties as assigned

Requirements:

Education, Experience and Requirements

Associate’s Degree or equivalent experience of a minimum of five years of experience in administrative role required, Bachelor’s Degree preferred
Experience working with diverse populations preferred
Experience operating a multi-line phone system preferred
Willingness to work occasional evening and weekend events
High level of proficiency in computer skills, including skills in MS Office (Word, Excel, Outlook, PowerPoint, Contact Management Systems)
High level of proficiency in administrative support tasks including managing calendars, processing confidential paperwork, and record keeping
Livescan fingerprinting and Department of Justice background clearance
Reliable transportation, valid California driver’s license and insurance
Bi-lingual Spanish required
Experience working with children preferred[EL1]

Skills/Competencies

Ability to manage and input data with accuracy
Effective interpersonal skills, written and verbal presentation skills
Efficient organization and time management skills
Excellent customer service skills
Ability to work and communicate with diverse cultural and socioeconomic groups, and differently abled individuals
Ability to assist with events and logistics
Ability to take direction and accept feedback

Expectations

Timely and accurately assists with administrative tasks
Understands and familiarity with basic data collection
Demonstrates entry-level understanding of CRC’s programs and services
Completes tasks with limited scope/autonomy and clear directives from Manager
Asks for help and clarification as needed

NOTICE: This description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

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administrative coordinator jobs in saint helena, ca

Administrative Coordinator

Administrative Coordinator

Front Desk Coordinator

Front Office Coordinator, Cardiology, Multi-Stie, (Larkspur/Novato/Petaluma/Sonoma/Napa), Full-Time, Days

Front Office Coordinator

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

Maintenance Administrative Coordinator - Petaluma, CA

Front Office Coordinator, Primary Care, (Petaluma), Full-Time, Days

Wellbeing Coordinator (SPA)

Veterinary Receptionist (Care Coordinator) - Montecito Veterinary Center

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