Top 78 Senior office Jobs in San Ramon, Ca

Sr. Office Administrator/Event Planner
Ultimate Staffing Services —Milpitas, CA
- $38 - $50 an hour
- Full-time
- Research
- Office
- 3 years
Quick Apply
2d
Business Office Coordinator
Brookdale Senior Living Inc. —Danville, CA
- $23.55 - $29.43 an hour
- Part-time
- Office
- Military encouraged
- Trade school
- Health savings account
- Paid holidays
Quick Apply
5d
Administrative Assistant
Atria Senior Living - Walnut Creek —Walnut Creek, CA
- $21.00 - $25.20 an hour
- Full-time
- Computer literacy
- Basic math
- Research
- Paid holidays
- Health insurance
Receptionist
Atria Senior Living - Walnut Creek —Walnut Creek, CA
- $17.00 - $20.40 an hour
- Full-time
- CPR Certification
- Basic math
- High school diploma or GED
- Paid holidays
- Health insurance
HR Coordinator
Hillendale Home Care —Walnut Creek, CA
- $31 - $36 an hour
- Full-time
- Google Workspace
- Office
- Administrative experience
- Paid holidays
- Health insurance
Concierge Part Time
Bellara Senior Living —Hayward, CA
- $25 - $28 an hour
- Part-time
- High school diploma or GED
- 1 year
- Entry level
- Paid training
- Paid holidays
Quick Apply
14d
Receptionist (Part-Time, Weekend)
Canyon Creek Post-Acute —Castro Valley, CA
- $18 - $21 an hour
- Part-time
- Skilled nursing facility
- Computer literacy
- English
- Paid training
- AD&D insurance
Quick Apply
14d
Senior Administrative Assistant
AMS.NET —Livermore, CA
- Background check
- Clean driving record
- Inventory management
- Paid holidays
- Disability insurance
Senior Administrative Assistant
Shums Coda Associates —Pleasanton, CA
- Full-time
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Concierge - Part Time!
Ivy Living —Livermore, CA
- $20.00 - $21.50 an hour
- Part-time
- 18 years or older
- No experience needed
- Criminal background check
- Store discount
- COVID-19 protective measures
Quick Apply
13h
Business Office Director
Atria Senior Living —Walnut Creek, CA
- $70,990.40 - $81,638.96 a year
- Full-time
- Sales
- Mid-level
- Finance
- Paid holidays
- Health insurance
Senior Office Manager
Congregation B'nai Shalom —Walnut Creek, CA
- $70,000 - $75,000 a year
- Weekends as needed
- Google Workspace
- Mid-level
- Office
- Flexible spending account
- Paid time off
Quick Apply
Senior Executive Assistant
Oracle —Pleasanton, CA
- Full-time
- 5 years
- Office
- In-person
2d
Director of First Impressions
Carlton Senior Living —San Leandro, CA
- $19.50 - $20.50 an hour
- Part-time
- 18 years or older
- Communication skills
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Program Aide (Senior Center)
City of Emeryville —Emeryville, CA
- $20.34 - $31.43 an hour
- Temporary
- Microsoft Outlook
- 11+ years
- Driver's License
Senior Dental Front Office Scheduler
Cosmetic Dentistry of Hayward —Hayward, CA
- $60,000 - $80,000 a year
- Full-time
- Microsoft Word
- Dental office
- Microsoft Excel
- Dental insurance
- Vision insurance
Quick Apply
Senior Administrative Assistant
Rydge Wealth Management —Pleasanton, CA
- $27 - $32 an hour
- Part-time
- Hybrid work
- Google Workspace
- Customer service
- Research
- Paid holidays
- Health insurance
Quick Apply
2d
Executive Assistant/Senior Executive Assistant
Salesforce —San Francisco, CA
- $81,800 - $159,500 a year
- Full-time
- Hybrid work
- 5 years
- Office
- Organizational skills
- Paid parental leave
- Disability insurance
Job Description : Office Administrator & Bookkeeper
In Home Care for Seniors, Inc. —Concord, CA
- $25 an hour
- Full-time
- Background check
- Google Workspace
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Sr. Executive Assistant
Federal Reserve Bank of San Francisco —San Francisco, CA
- $82,600 - $131,900 a year
- Full-time
- Background check
- 6 years
- Microsoft Outlook
- Paid holidays
- Health insurance
2d

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Sr. Office Administrator/Event Planner

Ultimate Staffing Services -
Milpitas, CA

Quick Apply

Job Details

Full-time
$38 - $50 an hour
2 days ago

Qualifications

Vendor relationship building

Full Job Description

Ultimate Staffing is seeking a Sr. Office Administrator/Event Planner to join a client in Milpitas. This is a temp to hire position. The role is 100% onsite with travel to their Oakland facility as needed. This position will eventually transition to the Pleasanton/Dublin area in 2027.

Position Summary

The Office Administrator is a highly visible and high-impact role responsible for supporting senior leaders while ensuring operational excellence. A large portion of this position will focus on planning company events. Based primarily in Milpitas, this role blends executive-level administrative partnership, office and facilities management, hands-on operational support, and cross-functional coordination.

In addition to advanced administrative support, the Office Administrator plays a key role in shaping and strengthening administrative operations across locations. As the administrative function evolves, this position offers the opportunity to take on broader leadership and operational influence.

We are seeking a poised, resourceful, and relationship-driven professional who thrives in a fast-paced environment and represents the company with discretion, professionalism, and strong stewardship. This role includes regular front-desk coverage in the Milpitas office and active participation in daily office operations.

Key Responsibilities

Executive & Administrative Support

Provide high-level administrative support to multiple leaders, including managing complex and competing calendars with accuracy and sound judgment
Play a key role in planning events.
Safeguard executive time by prioritizing requests and anticipating needs in dynamic or ambiguous situations
Prepare and refine presentations, reports, correspondence, and internal communications
Serve as a trusted liaison for internal and external stakeholders, maintaining strict confidentiality
Proactively identify issues and deliver thoughtful, solutions-oriented support
Partner with and provide coverage for other executives and administrative team members as needed

Office Management & Operations

Oversee daily operations for the Milpitas office and support operational coordination for the Oakland location
Provide guidance and oversight to Office Coordinators in Milpitas and Oakland to ensure alignment with company standards and expectations
Manage office budgets, expense tracking, and procurement activities
Source and manage office supplies, equipment, furnishings, and vendor services with a focus on cost efficiency and quality
Develop, maintain, and promote office management SOPs to ensure consistency across locations
Lead space planning efforts, workstation setups, office moves, and office environment enhancements
Identify and implement process improvements to enhance efficiency and user experience

Facilities & Vendor Coordination

Act as the primary point of contact for building management, facilities services, and maintenance providers
Coordinate repairs, safety inspections, preventative maintenance, and tenant improvements
Manage vendor relationships, contracts, and service-level expectations
Ensure all locations meet safety, accessibility, and operational readiness standards

Employee Experience & Engagement

Partner with People and Communications teams to support office events, celebrations, and culture-building initiatives
Contribute to programs that strengthen employee experience, community presence, and local engagement

Meetings, Events & Travel Coordination

Plan and manage logistics for meetings, events, department gatherings, and company-wide activities
Coordinate domestic travel for executives and team members with attention to detail and experience
Prepare meeting materials and support follow-up actions to maintain accountability and momentum

Financial & Document Management

Prepare and reconcile executive and office expense reports accurately and on time
Monitor office and operational budgets, identifying opportunities for cost-effective improvements
Maintain organized and accessible filing, documentation, and tracking systems
Support research, project coordination, meeting preparation, and action-item tracking

Qualifications

3-5 years of experience providing administrative support, including direct support to senior leaders
Experience managing office operations, facilities coordination, or multi-site administrative functions
Demonstrated ability to coordinate workflows or provide functional leadership
Strong organizational and prioritization skills with comfort navigating shifting priorities
Exceptional written and verbal communication skills
High level of professionalism, discretion, emotional intelligence, and interpersonal effectiveness
Advanced proficiency with Microsoft Office and modern collaboration tools
Experience in construction, professional services, or operationally complex environments preferred
Bachelor's degree preferred; equivalent professional experience considered

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.

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Refine Your Search

senior office jobs in san ramon, ca

Sr. Office Administrator/Event Planner

Business Office Coordinator

Administrative Assistant

Receptionist

HR Coordinator

Concierge Part Time

Receptionist (Part-Time, Weekend)

Senior Administrative Assistant

Senior Administrative Assistant

Concierge - Part Time!

Business Office Director

Senior Office Manager

Senior Executive Assistant

Director of First Impressions

Program Aide (Senior Center)

Senior Dental Front Office Scheduler

Senior Administrative Assistant

Executive Assistant/Senior Executive Assistant

Job Description : Office Administrator & Bookkeeper

Sr. Executive Assistant

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Position Summary

Key Responsibilities

Executive & Administrative Support

Office Management & Operations

Facilities & Vendor Coordination

Employee Experience & Engagement

Meetings, Events & Travel Coordination

Financial & Document Management

Qualifications

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