Top 19 Office assistant Jobs in Santa Maria, Ca

Office Administrator With Accounting Experience - Construction Company
Vellum Design Build —San Luis Obispo, CA
- $28 - $35 an hour
- Full-time
- OSHA
- Mid-level
- Office
- Paid holidays
- Health insurance
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Receptionist Scheduler
Marian Regional Medical Center —Santa Maria, CA
- $25.00 - $28.10 an hour
- PRN
- Microsoft Word
- Spanish
- Microsoft Excel
Office Assistant
Central Coast Nursing Institute —Santa Maria, CA
- From $20 an hour
- Part-time
- Office
- University
- Entry level
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3d
Receptionist / File Clerk
AMERICAN CLEANERS & LAUNDRY, INC. —Santa Maria, CA
- $18 - $20 an hour
- Spanish
- Computer literacy
- English
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14d
Office Administrator
Berry Construction & Restoration Inc —Arroyo Grande, CA
- $25 - $30 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
5d
Company Driver / Administrative Assistant
New Heights Ventures Inc —Santa Maria, CA
- $20 - $22 an hour
- Part-time
- Experience working with individuals with developmental disabilities
- CPR Certification
- English
11d
Office Administrative Assistant
Juarez Adam & Farley, LLP —Santa Maria, CA
- From $17 an hour
- Part-time
- Bilingual
- Background check
- Microsoft Outlook
- Flexible schedule
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3d
Front Desk Receptionist
Coastal Family Dermatology plus Aesthetics —San Luis Obispo, CA
- $20 - $23 an hour
- Full-time
- Dental office
- Computer literacy
- Computer skills
- Paid holidays
- Health insurance
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5d
Administrative Assistant (Mission)
Goodwill Workforce Services —Lompoc, CA
- $18 - $21 an hour
- Full-time
- Background check
- Clean driving record
- Office
Executive Assistant / Office Assistant
WonderCow Nutrition, Inc. —San Luis Obispo, CA
- From $25 an hour
- Part-time
- Mid-level
- Office
- QuickBooks
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Bilingual Administrative Assistant (403)
Kings View Corporation —San Luis Obispo, CA
- $22.50 an hour
- Online Application
- Bilingual
- Administrative experience
- High school diploma or GED
- Paid holidays
- Disability insurance
Sales Associate/Receptionist
European Wax Center Arroyo Grande —Arroyo Grande, CA
- $16.90 - $22.00 an hour
- Part-time
- Leadership
- Communication skills
- Entry level
- 401(k)
- Paid time off
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14d
CCPA - Administrative Assistant (CA)
A T Still University of Health Sciences —San Luis Obispo, CA
- Mid-level
- 3 years
- High school diploma or GED
- Health insurance
- Dental insurance

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As our Receptionist Scheduler, you will perform such typical distinguishing duties as: Receives patients and visitors, ascertains their needs and directs them…
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Office Administrator With Accounting Experience - Construction Company

Vellum Design Build -
San Luis Obispo, CA

Quick Apply

Job Details

Full-time
$28 - $35 an hour

Benefits

Paid holidays
Health insurance
Paid time off
Paid sick time

Qualifications

Construction payment applications
Microsoft Office
QuickBooks Online
Construction administrative experience
10 key typing

Full Job Description

Company Profile:

At Vellum Design Build, we are setting a new standard for residential and commercial architecture and construction on California’s Central Coast. Our integrated design-build approach ensures a seamless transition from concept to completion, with a strong emphasis on efficiency, precision and quality. As a single point of responsibility, we deliver projects that align design intent, budget and timeline at every stage.

Job Summary:

Reporting to the Owner, the Office Administrator will be the backbone of company’s operations, with oversight of its administrative capabilities and management of all communications, documentation, compliance and daily support for leadership and the Project Managers.

Duties / Responsibilities:

Communication & Documentation:

Answer phones, route inquiries and manage company digital communication and inboxes;

Sort and distribute mail; maintain company calendar; scan, upload, organize and file all documentation in the internal project management system.

Project Setup & Closeout:

Set up new projects accurately, following approval of proposal;

Verify client job site, financial and contract details, upload required documents, assign the team;

Drive closeout and ensure billing, warranties and documents are complete.

Accounts Payable / Receivable Support:

Receive, verify, code and route invoices for approval;

Support Bookkeeper by preparing AP and AR;

Issue client invoices and pay applications with backup;

Track and follow-up on outstanding invoices and support reconciliation.

Compliance, Licenses, Insurance & Permits:

Track company licenses, registrations, insurance policies and project permits; set advance renewal reminders;

Collect and validate subcontractor and vendor COIs, W-9S and licenses and ensure no lapses in coverage or compliance occurs.

Insurance Audits:

Prepare complete, organized documentation for annual insurance audits (payroll, subcontractor certificates, job costs and financials);

Respond to auditor requests quickly and accurately.

Vendor Management:

Onboard, verify, update and deactivate vendors;

Maintain complete and consistent records throughout accounting and project systems.

Facilities & Office Operations:

Oversee offices, warehouses, storage units and yard spaces, including leases, access, control, maintenance, utilities and safety initiatives;

Manage supplies, equipment, technology, shipping, branded materials and break-room provisions; place replacement orders, as needed.

Company Meetings:

Maintain the master meeting calendar; coordinate recruiting and quarterly meetings;

Schedule reminders, logistics, record notes and follow-up.

Safety & Human Resources Support:

Maintain safety documentation, “Toolbox Talks,” incident reports and OSHA logs;

Assist with new employee onboarding and maintain HR-related documentation.

Qualifications:

At least 2 years of office management, administration, or operations experience within a construction, design-build, or other project-based industry, strongly preferred;

Working knowledge of construction-related documentation to include COIs, W-9s, line waivers, permits, licenses, etc., or ability to learn quickly;

AP and AR support experience to include invoice coding, approvals, pay applications and reconciliation;

Proficiency in the MS Office 365 suite, particularly Excel, Word and Teams; industry-related accounting software and project management software (preferred);

Proficiency with QuickBooks Online;

Proficiency in operating office equipment to include PCs, copiers, fax machine and 10-key calculator;

Exceptional oral and written communication and interpersonal skills;

Exemplary time management, accuracy, organizational, problem-solving, attention to detail, multi-tasking, critical thinking and follow-through skills;

Ability to manage multiple deadlines and priorities independently;

Ability to work effectively alone and within a collaborative team environment. 

Compensation:

$28.00 per hour ($58,240 annual equivalent) to - $35.00 per hour ($72,800 annual equivalent) DOE, for this full-time, non-exempt position.

Benefits:

Health insurance coverage for employee;

40 hours of annual paid time off during 1st year of employment on an accrual basis; increasing to 80 hours in 2nd – 4th years and 120 hours in year 5 and thereafter;

40 hours of paid sick time annually allotted in a lump sum on start/anniversary date);

9 paid public holidays annually.

Working Hours:

8:00AM – 5:00PM Monday - Friday

Location:

San Luis Obispo, CA – onsite position

Pay: $28.00 - $35.00 per hour

Benefits:

Health insurance
Paid time off

Application Question(s):

How many years of experience do you have as an office administrator with some accounting skills?
Do you have relevant experience within a construction type of environment?
How many years of experience do you have with the MS Office 365 suite, particularly Excel, Word and Teams?
What accounting and/or construction-related software experience do you have?
Do you have QuickBooks Online experience?
Where do you live and is it within a reasonable commute to San Luis Obispo?
The hourly pay rate range for this full-time, non-exempt position is $28.00 - $35.00. What are your expectations in that regard?

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in santa maria, ca

Office Administrator With Accounting Experience - Construction Company

Receptionist Scheduler

Office Assistant

Receptionist / File Clerk

Office Administrator

Company Driver / Administrative Assistant

Office Administrative Assistant

Front Desk Receptionist

Administrative Assistant (Mission)

Executive Assistant / Office Assistant

Bilingual Administrative Assistant (403)

Sales Associate/Receptionist

CCPA - Administrative Assistant (CA)

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