Top 32 Administrative assistant Jobs in Santa Maria Ca

Accounting Assistant
Rising Tide HR —Santa Maria, CA
- $25 - $30 an hour
- Full-time
- Microsoft Word
- Background check
- Pass drug screening
- Health insurance
- 401(k)
Quick Apply
11d
Office Assistant
Central Coast Nursing Institute —Santa Maria, CA
- From $20 an hour
- Part-time
- Office
- University
- Entry level
Quick Apply
Office Administrative Assistant
Juarez Adam & Farley, LLP —Santa Maria, CA
- From $17 an hour
- Part-time
- Bilingual
- Background check
- Microsoft Outlook
- Flexible schedule
Quick Apply
Office Assistant
Five Cities Plumbing —Grover Beach, CA
- $23 - $28 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
11d
Administrative Assistant
Olive Grove Charter Schools, Inc. —Santa Maria, CA
- From $21.01 an hour
- Part-time
- School experience
- Spanish
- Current TB test
- Health insurance
- Dental insurance
Quick Apply
1d
Receptionist / File Clerk
AMERICAN CLEANERS & LAUNDRY, INC. —Santa Maria, CA
- $18 - $20 an hour
- Computer literacy
- Data entry
- Organizational skills
Quick Apply
Executive Administrative Assistant
PCPA —Santa Maria, CA
- $27 - $28 an hour
- Part-time
- Microsoft Word
- Background check
- Microsoft Excel
- Employee discount
- Flexible schedule
Quick Apply
Administrative Assistant/Receptionist
Broadway Carpet Company, Inc. —Santa Maria, CA
- $17 - $18 an hour
- Full-time
- Bilingual
- Spanish
- Microsoft Excel
Quick Apply
1d
Administrative Assistant | Receptionist
Crestwood Behavioral Health —Lompoc, CA
- $23.00 - $23.93 an hour
- Email
- Office
- High school diploma or GED
- Rehabilitation center
- Paid jury duty
- Paid holidays
Quick Apply
9d
Administrative Specialist
BayWa r.e. Americas Projects & Services —Lompoc, CA
- $29 - $33 an hour
- Temporary
- Background check
- Spanish
- Microsoft Excel
- 401(k)
- 401(k) matching
Quick Apply
3d
Receptionist/Administrative Assistant
Souza Construction —San Luis Obispo, CA
- $22 - $28 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
11d
PT / OT / SLP - Practice Owner - Full Admin Support
Boon Physical Therapy —California
- $85 - $135 an hour
- Choose your own hours
- Private practice
- Physical & Rehabilitation Medicine
- Mid-level
- Referral program
Quick Apply
Bilingual Family Support Coordinator
Olive Grove Charter Schools, Inc. —Santa Maria, CA
- From $21.01 an hour
- Full-time
- Classroom
- Spanish
- Current TB test
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant - Entry Level
Elevation Concepts —San Luis Obispo, CA
- $17 - $22 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Paid training
- 401(k)
Quick Apply
Data Entry/Program Assistant
Community Action Partnership of San Luis Obispo —San Luis Obispo, CA
- $17.20 - $21.07 an hour
- Email
- Spanish
- 5 years
- Word processing
Quick Apply
Substitute - Program Assistant V (Temporary)
Allan Hancock College —Santa Maria, CA
- $26 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant | Commercial Lines & Surety
Morris & Garritano Insurance —San Luis Obispo, CA
- $23.50 - $28.00 an hour
- Full-time
- Analysis skills
- 1 year
- Communication skills
- Health savings account
- Paid holidays
Administrative Assistant (Mission)
Goodwill Workforce Services —Lompoc, CA
- $18 - $21 an hour
- Full-time
- Background check
- Clean driving record
- Office
CCPA - Administrative Assistant (CA)
A T Still University of Health Sciences —San Luis Obispo, CA
- $22.63 - $26.04 an hour
- Mid-level
- 3 years
- High school diploma or GED
- Health insurance
- Dental insurance
Asst,Escrow
Placer Title Company —San Luis Obispo, CA
- $20.31 - $27.09 an hour
- Full-time
- Research
- Mid-level
- Office
- Employee stock purchase plan
- Health insurance
Quick Apply

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Accounting Assistant

Rising Tide HR
Santa Maria, CA

Quick Apply

Job Details

Full-time
$25 - $30 an hour
11 days ago

Benefits

Health insurance
401(k)
Professional development assistance

Qualifications

Spreadsheets
Filing
High school diploma or GED
Driver's License
QuickBooks
Data entry
Organizational skills

Full Job Description

Accounting Assistant

Status: Full-Time, Non-Exempt

Hours: Monday through Friday, 8:00am - 5:00pm

Reports To: Office Manager

Location: Santa Maria, CA area (100% on-site)

Pay Range: $25.00 - $30.00/hour, DOE

About This Search

Rising Tide HR is conducting a confidential search on behalf of our client, an established and growing construction/infrastructure services company based in the Santa Maria, CA area. At our client's request, the company name is not being disclosed at this stage.

Position Summary

Our client is a well-established, family-oriented company that has experienced strong, intentional growth in recent years. The Accounting Assistant will support our client's accounting department by processing and reconciling vendor invoices and payments, maintaining vendor and subcontractor compliance records, supporting job costing, and assisting with day-to-day office administration. This role is a great fit for a detail-oriented, organized self-starter looking to grow their accounting experience within a construction office environment.

Core Responsibilities

Post vendor invoices, credit/debit card transactions, and other payables to the accounting system on a daily basis.
Match packing slips to vendor invoices and research job or purchase order information to resolve discrepancies.
Process vendor payments, including cutting checks, reviewing vendor statements, and auditing for billing discrepancies.
Maintain the monthly recurring payables schedule, ensuring payments are posted and paid on their due dates.
Set up new vendors and collect required onboarding documentation (W-9, contractor's license, certificate of insurance).
Maintain subcontractor compliance files, tracking insurance renewals, signed contracts, and required documentation.
Prepare and distribute weekly accounts payable reports for management review.
Support billing and accounts receivable functions by providing invoice copies and documentation to the A/R Clerk.
Maintain organized electronic and physical filing systems for accounts payable records.
Respond to incoming and outgoing accounts payable calls and emails, addressing vendor questions and requests.
Serve as the primary point of contact for the front desk and reception area, managing visitor greetings and meeting schedules and organizing meetings.
Perform other administrative duties and special projects as assigned.

Qualifications

High school diploma or equivalent required; Associate's degree in Accounting or related field preferred.
Minimum 2-3 years of accounting, bookkeeping, or accounts payable experience; construction office experience preferred.
Proficiency with QuickBooks, Microsoft Excel, and Microsoft Word.
Working understanding of basic accounting principles and standards, with strong mathematical and analytical skills.
Excellent organizational skills, attention to detail, and ability to manage multiple deadlines in a fast-paced environment.
Professional appearance and demeanor, with strong interpersonal and communication skills for vendor and front-desk interactions.
High level of integrity and discretion, with the ability to maintain confidentiality of sensitive financial data.
Valid driver's license required.
Ability to pass a pre-employment background check and drug screening.

Physical Requirements

Primarily a sedentary, office-based role requiring the ability to sit at a desk and work at a computer for extended periods (up to 8 hours per day).
Frequent use of hands for typing, data entry, and handling paperwork and files.
Occasional standing, walking, bending, and reaching to file documents, retrieve records, and operate office equipment (printer, copier, scanner).
Ability to occasionally lift and carry files, paper, or office supplies up to 15-20 lbs.
Visual acuity sufficient to review financial documents and view a computer screen for extended periods.
Ability to communicate clearly, both verbally and in writing, with vendors, staff, and management in person, by phone, and by email.
Occasional local travel/driving may be required (e.g., bank runs, document delivery, or job site visits); valid driver's license required.

This job description is not all inclusive. Our client reserves the right to change job duties and essential job functions as required by business necessity. Applicants must be currently authorized to work in the United States on a full-time basis, without the need for sponsorship.

Our client is an Equal Opportunity Employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by federal, California, or local laws.

Pay: $25.00 - $30.00 per hour

Benefits:

401(k)
Health insurance
Professional development assistance

Application Question(s):

This position is 100% onsite in Santa Maria, CA. Do you understand that if relocation is required, it would be at the candidate's expense?

Education:

High school or equivalent (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in santa maria ca

Accounting Assistant

Office Assistant

Office Administrative Assistant

Office Assistant

Administrative Assistant

Receptionist / File Clerk

Executive Administrative Assistant

Administrative Assistant/Receptionist

Administrative Assistant | Receptionist

Administrative Specialist

Receptionist/Administrative Assistant

PT / OT / SLP - Practice Owner - Full Admin Support

Bilingual Family Support Coordinator

Administrative Assistant - Entry Level

Data Entry/Program Assistant

Substitute - Program Assistant V (Temporary)

Administrative Assistant | Commercial Lines & Surety

Administrative Assistant (Mission)

CCPA - Administrative Assistant (CA)

Asst,Escrow

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