Top 76 Administrative specialist Jobs in Santa Monica, Ca

Administrative Specialist
DLA Piper —Los Angeles, CA
- $34.09 - $44.32 an hour
- Overtime
- Hybrid work
- Writing skills
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Legal Administrative Specialist - Litigation
Morgan Lewis —Los Angeles, CA
- $86,825 - $113,131 a year
- Overtime
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
Eye care professional/Front Office
EyeCare of California —Canoga Park, CA
- $18 - $24 an hour
- 8 hour shift
- Bilingual
- Background check
- Private practice
- Vision insurance
- Employee discount
Quick Apply
Property Administrative Specialist
Marriott International, Inc —Los Angeles, CA
- $30.22 an hour
- Full-time
- Word processing
- Hotel
- Fair chance
Legal Administrative Specialist
US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys —Los Angeles, CA
- $104,349 - $135,657 a year
- Part-time
- Hybrid work
- Background check
- Customer service
- Writing skills
- Paid holidays
- Life insurance
11d
Web Page Administration Specialist
Aqua Restoration —Sherman Oaks, CA
- Part-time
- Java
- Driver's License
- 1 year
Project Specialist - Administrative
USC —Los Angeles, CA
- $30.14 - $38.71 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Research
7d
Operations Specialist
ARIA Properties —Playa Vista, CA
- $52,824.50 - $63,616.61 a year
- Part-time
- Background check
- Google Workspace
- Mid-level
Quick Apply
Imaging Administrative Specialist - Part-Time - 8-Hour Night Shift
Cedars-Sinai —Los Angeles, CA
- $26.85 - $41.62 an hour
- 8 hour shift
- High school diploma or GED
- Fair chance
- 1 year
3d
Legal Data Entry Specialist
InfoQuest Consulting Group Inc. —Los Angeles, CA
- Email
- Microsoft Outlook
- Computer literacy
- Quality control
FEC Procurement Administrative Specialist
Turner Construction Company —Los Angeles, CA
- $50,000 - $100,000 a year
- Construction site
- Mid-level
- Ability to climb stairs
Operations Specialist
PLATINUM SECURITY —Los Angeles, CA
- Overtime
- Office
- Administrative experience
- 1 year
Client Service Specialist - Administrative
CBRE —Los Angeles, CA
- $33.66 - $36.06 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Data Processing Specialist (Entry-Level)
Watearth, Inc. —Los Angeles, CA
- $40,000 - $90,000 a year
- Full-time
- Analysis skills
- Experience equivalent to degree accepted
- Communication skills
Quick Apply
12d
Office Management Specialist
Shimmick —Glendale, CA
- $32 - $36 an hour
- Full-time
- Construction site
- Mid-level
- Office
- Health savings account
- Paid holidays
6d
Legal Administrative Specialist - Labor & Employment
Morgan Lewis —Los Angeles, CA
- $86,825 - $113,131 a year
- Overtime
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Parental leave
6d
Legal Administrative Specialist - Labor & Employment
Morgan, Lewis & Bockius —Los Angeles, CA
- $86,825 - $113,131 a year
- Overtime
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Parental leave
6d
Legal Administrative Specialist - Litigation
Morgan, Lewis & Bockius —Los Angeles, CA
- $86,825 - $113,131 a year
- Overtime
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
Proposal Support Specialist (Hybrid)
Lakeshore Learning Materials, LLC —Carson, CA
- $25.72 - $34.61 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- ERP systems
- Mid-level
- Paid parental leave
- Health savings account
Quick Apply
Workplace Experience Support Specialist
RSM —Los Angeles, CA
- $46,100 - $73,700 a year
- Full-time
- Hybrid work
- Hospitality
- Computer literacy
- Mid-level
- Free parking
3d

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Administrative Specialist

DLA Piper -
Los Angeles, CA

Apply Now

Job Details

Full-time
$34.09 - $44.32 an hour

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Writing skills
Employee relationship building
High school diploma or GED
Video conferences (communication methods)
File organization

Full Job Description

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

Summary

The Administrative Specialist, working in collaboration with and in support of the firm’s strategic initiatives , provides operations support to an assigned office to include standard Receptionist duties, as well as assistance with facilities, event planning, and projects.

Location

This position is located in our Los Angeles office and offers an onsite work schedule.

Responsibilities

Answer main office phone line.
Greet guests.
Schedule conference rooms, hospitality services, videoconferencing equipment, etc.
Confirm arrangements.
Place catering orders for meetings and events.
Issue loaner and permanent office badges – activate and deactivate as necessary.
Place orders for staff relations requests – flowers/food/gifts.
Assist with branded communications to the office.
Maintain Daily Notice.
Liaise with property management for maintenance requests, loading dock/delivery issues, and janitorial services.
Coordinate parking.
Obtain Operations/Facilities estimates and coordinate schedules with vendors as necessary.
Process department invoices.
Review invoices for accuracy and submit for approval.
Interact with Accounts Payable to ensure checks are processed as necessary.
Complete expense reports as required for Operations services.
Serve as Sustainability Lead for one or more offices.
Assist with coordination of office and/or department events, including blood drives, special events, and parties.
Other duties as assigned.

Desired Skills

Must have strong communication and interpersonal skills required to interact with staff and attorneys on a regular basis. Good organizational skills necessary to maintain files, coordinate schedules and track a variety of data. Ability to work effectively in a fast-paced environment.

Minimum Education

High School Diploma or GED.

Certificates

Some additional computer or administrative training preferred.

Minimum Years of Experience

1 year experience providing administrative support preferred.

Essential Job Expectations

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
Provide timely, accurate, and quality work product.
Successfully meet deadlines, expectations, and perform work duties as required.
Foster positive work relationships.
Comply with all firm policies and practices.
Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
Ability to work under pressure and manage competing demands in a fast-paced environment.
Perform all other duties, tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Work Environment

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

Disclaimer

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.

Application Process

Applicants must apply directly online instead of sending application materials via email.

Accommodation

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact [email protected] .

Agency applications will not be considered.

No immigration sponsorship is available for this position.

The firm’s expected hiring range for this position is $34.09 - $44.32 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).

Non-California applicants who apply for this California-based role do so voluntarily and are not eligible for relocation assistance. Relocation benefits, if any, are provided only where a relocation is required at the firm’s direction and in accordance with applicable policy and law.

#LI-KP1
#LI-Hybrid

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center .

Apply Now

Refine Your Search

administrative specialist jobs in santa monica, ca

Administrative Specialist

Legal Administrative Specialist - Litigation

Eye care professional/Front Office

Property Administrative Specialist

Legal Administrative Specialist

Web Page Administration Specialist

Project Specialist - Administrative

Operations Specialist

Imaging Administrative Specialist - Part-Time - 8-Hour Night Shift

Legal Data Entry Specialist

FEC Procurement Administrative Specialist

Operations Specialist

Client Service Specialist - Administrative

Data Processing Specialist (Entry-Level)

Office Management Specialist

Legal Administrative Specialist - Labor & Employment

Legal Administrative Specialist - Labor & Employment

Legal Administrative Specialist - Litigation

Proposal Support Specialist (Hybrid)

Workplace Experience Support Specialist

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