Top 6 Executive administrative assistant Jobs in Santa Rosa Ca

Executive Administrative Assistant
Traditional Medicinals —Rohnert Park, CA
- $85,700 - $112,455 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
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Executive Assistant
Sonoma Academy —Santa Rosa, CA
- $33 - $45 an hour
- Full-time
- Google Workspace
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Senior Administrative Assistant
City of Petaluma —Petaluma, CA
- $72,716.80 - $88,337.60 a year
- Full-time
- Word processing
- Basic math
- English
- Paid parental leave
- Disability insurance
7d
Executive Assistant
UCC Petaluma, a progressive pluralist Christian Community —Petaluma, CA
- $28 - $38 an hour
- Temporary
- Spanish
- Google Workspace
- English
- Paid time off
- Flexible schedule
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Executive Administrative Assistant

Traditional Medicinals -
Rohnert Park, CA

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Job Details

Full-time
$85,700 - $112,455 a year

Qualifications

Microsoft Excel
Microsoft Outlook
Executive administrative support
Employee relationship building
Video conferencing software
Microsoft Teams
Stakeholder relationship building
Video conferencing systems operation

Full Job Description

SUMMARY
The Executive Administrative Assistant serves as a trusted operational partner to the CEO and eight-member Executive Leadership Team (ELT). This role goes beyond traditional administrative support — it requires sound judgment, discretion, and the ability to anticipate needs, manage competing priorities, and keep the organization moving. The ideal candidate is a proactive, detail-oriented professional who takes ownership of outcomes and builds strong relationships across the company.

ESSENTIAL FUNCTIONS
1. Executive and Calendar Support

Manage and maintain calendars for the CEO and ELT, including proactive scheduling, prioritization, and conflict resolution
Maintains the calendar for the company through the corporate calendar and timing associated with key company and stakeholder meetings.
Anticipate executive needs by maintaining working knowledge of CEO priorities, active projects, key vendors, and associated budgets
Coordinate vendor relationships, process invoices, and support setup and onboarding of new vendors as needed
Leverage organizational systems, tools, and relationships to move work efficiently across the company

2. Meeting Coordination and Execution

Plan and execute logistics for Board and ELT meetings, including room booking, catering, audiovisual setup, and video conference preparedness – both on and offsite
Prepare and format Board meeting materials — presentations, PDFs, and supporting documents — consistent with brand guidelines
Attend meetings as requested; capture notes, track action items, and follow up on decisions
Coordinate guest and external participant meeting setups

3. Travel and Expense Management

Arrange all ELT travel, including domestic and international bookings (flights, accommodations, ground transportation)
Coordinate international travel arrangements for all employees except Regional Relationship Managers
Book Board travel as requested
Submit and reconcile expense reports for ELT and Board members
Reinforce and guide compliance with company travel and expense policies

4. Confidentiality and Discretion

Handle all sensitive and confidential information — executive discussions, personnel matters, business decisions — with the highest level of discretion
Maintain trust as a consistent steward of confidential company information

5. Special Projects

Support ad hoc initiatives and special projects as assigned by the CEO or ELT

REQUIREMENTS
Experience/Education:

5-7 years of progressive experience in executive administrative support, preferably supporting C-suite leaders
Certified Administrative Professional (CAP) designation strongly preferred
Bachelor's Degree desired

Knowledge/Abilities/Skills:

Advanced proficiency in Microsoft Office Suite (Teams, Excel, PowerPoint, Outlook) and virtual meeting platforms
Strong organizational skills with the ability to manage multiple priorities simultaneously without losing accuracy or follow-through
Exceptional written and verbal communication skills
Proactive, resourceful, and solutions-oriented — takes initiative without waiting to be asked
Builds effective relationships across all levels of the organization
Culturally sensitive and comfortable supporting a diverse, global stakeholder base
High standards for quality and a genuine investment in delivering excellent work
Comfortable with ambiguity and able to adapt quickly to shifting priorities

Travel Requirements: N/A

Office Hours/Location:

This position is based in Rohnert Park, CA. Office hours are Monday through Friday, 8:30 – 5:00 pm. This is an onsite role offering flexibility to occasionally work remotely. Expected in-offices days are Monday - Friday. Subject to change.
Remote candidates will not be considered for this role.

Physical/Mental Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or
hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Compensation range is $85,700 - $112,455
Compensation is determined based on non-discriminatory, business-related factors, including but not limited to, training, experience, education and/or professional certifications, geographic location, and market data.

Traditional Medicinals, Inc. and its subsidiaries are proud equal-opportunity employers. We wholeheartedly embrace authenticity, diversity, and people's differences. We acknowledge, celebrate, and support individuality to the great advantage of our consumers, our stakeholders, our products, and the planet. We are committed to building an inclusive workplace for all our people.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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