Top 3873 Assistant to Jobs in Scottsdale, Az

IT Coordinator (& Administrative Assistant)
Forever Living Products International, LLC. —Scottsdale, AZ
- $27 - $31 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Executive Assistant
Confidential —Scottsdale, AZ
- $65,000 - $75,000 a year
- Full-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
Executive Assistant
Forever Living Products International, LLC. —Scottsdale, AZ
- $80,000 - $100,000 a year
- Full-time
- Hybrid work
- Background check
- 7 years
- Research
- Health savings account
- Health insurance
Personal Assistant and House Manager for HNW Family
Inflection Capital —Scottsdale, AZ
- $75,000 - $125,000 a year
- Full-time
- Mid-level
- 3 years
- Travel
- Health insurance
- Dental insurance
Quick Apply
Personal Injury Legal Assistant
Confidential —Scottsdale, AZ
- $23 - $26 an hour
- 8 hour shift
- Spanish
- Writing skills
- English
- Health savings account
- Health insurance
Quick Apply
5d
Executive Assistant to Rawhide Development President and CEO
Arizona Cardinals Football Club —Tempe, AZ
- Weekends as needed
- Background check
- 7 years
- Microsoft Excel
- Paid holidays
- Dental insurance
Quick Apply
13d
Executive Assistant - Client Experience
Jaque Bethke Design —Scottsdale, AZ
- $90,000 - $100,000 a year
- Weekends as needed
- Google Workspace
- 5 years
- Mid-level
Quick Apply
Executive Assistant to the CEO
Pacific Office Automation —Phoenix, AZ
- $100,000 a year
- Full-time
- Mid-level
- Travel
- Health insurance
- Dental insurance
Quick Apply
10d
Executive Assistant to the CEO
HDI Global Insurance Company —Scottsdale, AZ
- $105,000 - $120,000 a year
- Background check
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Commuter assistance
Quick Apply
EXECUTIVE STAFF ASSISTANT
State of Arizona —Phoenix, AZ
- $58,600 - $64,900 a year
- Full-time
- Writing skills
- Research
- Office
- Paid parental leave
- Paid holidays
6d
Office Manager and Executive Assistant
Azora, Inc. —Phoenix, AZ
- $65,000 - $95,000 a year
- Full-time
- Mid-level
- Office
- Travel
- Health insurance
- Dental insurance
6d
Executive Assistant to the CEO (Office Manager)
StandardAero —Scottsdale, AZ
- Full-time
- Research
- Office
- Travel
- AD&D insurance
- Disability insurance
Executive Personal Assistant to the CEO
Canyon GBS —Mesa, AZ
- $80,000 - $100,000 a year
- Weekends as needed
- Hybrid work
- Sales
- Research
- Mid-level
Quick Apply
Assistant Aviation Operations Manager
American Flyers —Scottsdale, AZ
- $60,000 - $70,000 a year
- Full-time
- Leadership
- School
- Entry level
- Paid training
- Paid holidays
Quick Apply
Full-Time House Manager & Family Assistant (with Strong Tech Skills)
Sage Haus —Scottsdale, AZ
- $30 - $40 an hour
- Full-time
- Background check
- Google Workspace
- Clean driving record
Quick Apply
Administrative Assistant
LifeHealth LLC —Phoenix, AZ
- $34.63 an hour
- Full-time
- Military
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Event Assistant
Avalonvi —Phoenix, AZ
- $3,800 - $4,350 a month
- Full-time
- High school diploma or GED
- Communication skills
- Entry level
- Paid training
- Opportunities for advancement
Quick Apply
10d
Sales Assistant
Revel Communities (AZ), LLC —Scottsdale, AZ
- $23 - $27 an hour
- Weekends as needed
- No high school diploma
- Residential
- High school diploma or GED
- Paid holidays
- Health insurance
13d
Policy Assistant
National Institute for Excellence in Teaching —Scottsdale, AZ
- Full-time
- Remote
- Google Workspace
- Mid-level
- Bachelor's degree
Quick Apply
11d
Office Coordinator
Arixa Capital —Scottsdale, AZ
- $28 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Free parking
- Paid holidays
Quick Apply

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IT Coordinator (& Administrative Assistant)

Forever Living Products International, LLC. -
Scottsdale, AZ

Apply Now

Job Details

Full-time
$27 - $31 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Life insurance
Referral program

Qualifications

Vendor relationship building
Spreadsheets
Executive administrative support
High school diploma or GED
Bachelor's degree
Organizational skills
Communications
Productivity software
IT department experience
Excel data analysis

Full Job Description

GENERAL DESCRIPTION: The IT Coordinator supports the daily operations of the Information Technology department by coordinating technology initiatives, administering business applications, managing telecommunications and mobile device programs, and providing technical and administrative support. This role assists project coordination, vendor management, user training, documentation, onboarding, procurement, and departmental operations while partnering with IT leadership to improve business processes and support strategic technology initiatives. The IT Coordinator serves as a key resource for end users, maintains accurate records and documentation, and ensures confidentiality.

ESSENTIAL DUTIES/RESPONSIBILITIES/FUNCTIONS:

Become a super user of internal IT and business applications and train others as requested by VP.
Learn and utilize internal systems including Customer Service Portal (CSP), FBO Back Office, Looker Business Intelligence, Formstack, FLP360 Tools, and Content Management System (CMS).
Oversee the administration and ongoing management of the organization's telecommunications environment, including RingCentral and corporate mobile phone services, ensuring reliable service, user support, and vendor coordination.
Create user guides and tutorials for key features and functions of internally developed software solu9tions. This would include having solid writing skills, strong understanding of how to communicate technical concepts into layman’s terms. May include the use of AI tools, video, language translation tools and other relevant solutions as needed.
Manage mobile phone relationships with carriers and own the internal rollout and management of internal mobile device rollouts. Includes continuously evaluating, costs, device upgrades, device purchases, line activation/deactivation and billing operations.
Manage the global rollout and vendor relationship of the Company project management tool (Monday.com). Also includes managing the user accounts (activation, deactivation) and evaluating the enhancements, AI helper apps and other needs as requested by IT Department head.
Manage mobile device provisioning, configuration, inventory, and lifecycle processes while ensuring compliance with company policies and security standards.
Analyze, document, and coordinate the resolution of technical issues, ensuring effective tracking, communication, and continuous process improvement.
Partner with Information Technology leadership and stakeholders to evaluate business processes, define technical requirements, and support the planning and execution of application enhancements and strategic technology initiatives as directed by the VP.
Oversee small projects and/or cross-departmental initiatives; from planning through implementation, including rollouts, deployment coordination, user adoption, and post-implementation support.
Monitor project progress, communicate status updates to leadership, and proactively identify and mitigate project risks to ensure successful outcomes. Provide calendar management and travel coordination for VP.
Handles Wells Fargo statements and Expense Reports.
Plan, execute and manage all-hands IT department meetings, special events, and offsites.
Manage administrative and procurement functions for the Information Technology department, including ordering business cards and office supplies, overseeing the IT corporate credit card, processing asset requests for hardware and software purchases, and assisting Accounts Payable with the coding and approval of IT invoices.
Schedule interviews for all open IT positions.
International Travel coordination as requested.
Manages onboarding process for IT new hires.
Maintain strict confidentiality on all matters.
Maintain regular and punctual attendance at work.
All other duties as assigned.

QUALIFICATIONS & SKILLS REQUIRED TO PERFORM JOB DUTIES:

Excellent working knowledge of industry standards and practices in the MLM industry preferred.
Sense of urgency. Ability to get things done in a timely manner.
Excellent problem-solving & common-sense skills.
Professional oral and written communication skills in both business and technical environments.
Excellent organizational skills.
Professional, self-directed, very responsible, and highly self-motivated.
Strong working knowledge of Office 365 Suite.
Able to understand and use Excel to manipulate data and derive meaningful insights as requested by VP.
Able to work on multiple projects at once and effectively prioritize and complete assignments accurately and on time.

EDUCATION AND/OR EXPERIENCE REQUIRED:

High School diploma or GED.
Bachelor's degree in Information Technology, Business or Communications preferred.
Minimum 2 years of administrative experience required.
Minimum 2 years of experience using IT systems required.
1+ years working as an executive assistant in a corporate environment.

PHYSICAL REQUIREMENTS TO PERFORM JOB DUTIES:

Stand/remain upright, walk/move throughout the building.
Stand/remain standing for several hours, up to 2 hours at a time to file.
Sit/remain seated at a computer for up to 8 hours a day, usually 4 hours at a time.
Use a PC with dual monitors, keyboard and mouse and telephone, continuously throughout the day.
Bend up and down, kneel, stoop and/or squat occasionally.
Turn and twist repetitively.
Reach down, forward and overhead.
Lift up to 15 lbs. occasionally.

Pay: $27.00 - $31.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Tuition reimbursement
Vision insurance

Work Location: Hybrid remote in Scottsdale, AZ 85258

Apply Now

Refine Your Search

assistant to jobs in scottsdale, az

IT Coordinator (& Administrative Assistant)

Executive Assistant

Executive Assistant

Personal Assistant and House Manager for HNW Family

Personal Injury Legal Assistant

Executive Assistant to Rawhide Development President and CEO

Executive Assistant - Client Experience

Executive Assistant to the CEO

Executive Assistant to the CEO

EXECUTIVE STAFF ASSISTANT

Office Manager and Executive Assistant

Executive Assistant to the CEO (Office Manager)

Executive Personal Assistant to the CEO

Assistant Aviation Operations Manager

Full-Time House Manager & Family Assistant (with Strong Tech Skills)

Administrative Assistant

Event Assistant

Sales Assistant

Policy Assistant

Office Coordinator

I want to receive the latest job alert for assistant to in scottsdale, az

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