Top 3 Business office manager Jobs in Shawano, Wi

Office Manager
Legend Lake Property Owners Association —Keshena, WI
- $21 - $24 an hour
- Part-time
- Inventory management
- Mid-level
- Office
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Office Manager

Legend Lake Property Owners Association
Keshena, WI

Quick Apply

Job Details

Part-time
$21 - $24 an hour
8 days ago

Qualifications

Confidential information handling
High school diploma or GED
Newsletters (communication methods)
Productivity software
Video conferences (communication methods)

Full Job Description

About Us

The Legend Lake Property Owners Association serves a vibrant community of property owners, residents, and visitors. We are seeking an organized, friendly, and detail-oriented Office Coordinator / Assistant Office Manager to help manage the day-to-day operations of our office and provide exceptional service to our members.

This position is ideal for someone who enjoys variety in their workday, takes pride in staying organized, and enjoys helping people. The role combines customer service, office administration, bookkeeping support, records management, and event coordination.

What You'll Do

Member & Customer Service

Serve as the first point of contact for members, residents, and visitors
Answer phones, emails, and walk-in inquiries
Assist new property owners with Association information and resources
Coordinate lodge rental reservations and facility access
Issue permits, registrations, stickers, and other member services

Office Administration

Maintain Association files and records
Coordinate office schedules and calendars
Manage building access keys, security codes, and electronic access cards
Maintain office supplies and inventory
Support communications, newsletters, and member mailings

Financial & Accounting Support

Process member payments and bank deposits
Enter financial transactions into QuickBooks and Association systems
Process invoices, checks, and approved payments
Support payroll processing and timesheet administration
Assist with monthly financial reporting

Collections & Compliance

Track member dues and account status
Assist with collection efforts on delinquent accounts
Assist with annual meeting preparation and communications
Support annual dues processing and member account updates

Board & Community Support

Prepare materials for Board meetings
Coordinate meeting logistics, including Zoom meetings
Assist with annual meeting preparation and communications
Support seasonal projects and community events

Qualifications Required

High school diploma or equivalent
Strong organizational and administrative skills
Excellent customer service and communication abilities
Ability to handle confidential information professionally
Strong attention to detail and accuracy
Proficiency with Microsoft Office and email systems

Preferred

Experience in office administration, bookkeeping, or office management
Experience with QuickBooks or similar accounting software
Experience working in a community association, nonprofit, municipal office, or customer-service environment
Experience coordinating multiple priorities and deadlines
Support seasonal projects and community events

What We're Looking For

The ideal candidate is:

Friendly and approachable
Highly organized
Self-motivated and dependable
Comfortable working independently
Detail-oriented and accurate
Able to balance customer service with administrative responsibilities

Pay: $21.00 - $24.00 per hour

Work Location: In person

Quick Apply

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