Top 21 Office manager Jobs in Spanish Fort Al

Office Manager
Let's Play Therapy Center —Spanish Fort, AL
- Full-time
- Background check
- CPR Certification
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
10d
Part-Time Dental Scheduling Coordinator | Front Office
Azalea City Dental —Spanish Fort, AL
- $20 - $22 an hour
- Part-time
- Dental office
- Computer literacy
- Mid-level
- Dental insurance
Quick Apply
5d
Assistant Front Office Manager
Battle House Hotel & Spa —Mobile, AL
- Mid-level
- Leadership
- Resort
- Health savings account
- Paid holidays
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Office Coordinator
Sweetwater dentistry —Fairhope, AL
- $17 - $23 an hour
- Full-time
- US work authorization
- In-person
- Marketing
- Dental insurance
- Paid time off
Quick Apply
5d
Office Coordinator
TherapySouth —Saraland, AL
- $16.50 - $21.00 an hour
- Full-time
- Medical office experience
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Paid holidays
- Health insurance
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Front Office Manager
Sweetwater dentistry —Fairhope, AL
- $20.30 - $25.47 an hour
- Part-time
- Mid-level
- Mentoring
- In-person
- Paid time off
- Employee discount
Quick Apply
5d
OFFICE MANAGER ASST
FRANKLIN PRIMARY HEALTH CENTER INC —Mobile, AL
- Writing skills
- HIPAA
- Mid-level
Office Manager
AAA United States Inc —Theodore, AL
- Mid-level
- Office
- Administrative experience
Logistics Office Manager - Mobile
Diakon Logistics —Theodore, AL
- $55,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
8d
Front Office Manager
Homewood Suites by Hilton Mobile, AL —Mobile, AL
- Full-time
- Mid-level
- Hotel
- 1 year
- Paid holidays
- Disability insurance
Quick Apply
Front Office Manager
Healthactions P A —Mobile, AL
- $14 - $18 an hour
- Full-time
- Computer literacy
- Writing skills
- Physical & Rehabilitation Medicine
Quick Apply
Front Office Patient Care Coordinator (PCC)
American Hearing Care —Foley, AL
- $16 - $18 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
6d
Front Office Manager
Holiday Inn Express & Suites —Mobile, AL
- $37,000 - $40,000 a year
- Overtime
- Background check
- Management
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
12d
Operations Coordinator
AmSpec Group —Mobile, AL
- Full-time
- 5 years
- Office
- Ability to sit for extended periods
Front Office Coordinator
United Spine & Pain —Foley, AL
- From $15 an hour
- Full-time
- Private practice
- Pass drug screening
- HIPAA
- Health insurance
- Paid time off
Quick Apply
Front Office Manager
Home 2 suites by Hilton —Foley, AL
- $17 - $20 an hour
- Full-time
- Mid-level
- In-person
- Communication skills
Quick Apply
Operations Coordinator
Amspec LLC. —Mobile, AL
- 5 years
- Office
- Ability to sit for extended periods
Quick Apply

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Receptionist/ Office Staff
Bishop Physical Therapy —Daphne, AL
Previous experience in a medical office is preferred. Support the administrative team with various tasks as needed to enhance office operations.
From $15 an hour
Quick Apply
13d
Part-Time Dental Scheduling Coordinator | Front Office
Azalea City Dental —Spanish Fort, AL
Answer incoming phone calls with professionalism and warmth. Assist with general front office responsibilities as needed. Dental assisting experience is a plus.
$20 - $22 an hour
Quick Apply
5d

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Office Manager

Let's Play Therapy Center
Spanish Fort, AL

Quick Apply

Job Details

Full-time
10 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Professional development assistance

Qualifications

CPR Certification
Medical coding
Administrative experience
Business Administration
Associate's degree

Full Job Description

JOB SUMMARY

The Office Manager is responsible for the day-to-day administrative and operational functioning of our pediatric outpatient clinics in Spanish Fort, AL and Robertsdale, AL and requires travel to both locations. This role ensures a welcoming, organized, and efficient front-office environment for patients and families, oversees administrative staff, coordinates scheduling and billing support functions, and partners with clinical leadership to maintain compliance with applicable healthcare regulations. The Office Manager serves as a key liaison between clinical staff, families, and payers.

ESSENTIAL JOB DUTIES & RESPONSIBILITIES

Oversee daily front-office operations, including patient check-in/check-out, phone coverage, and scheduling to ensure smooth clinic flow.
Supervise, train, and schedule administrative and front-desk staff; conduct performance check-ins and support onboarding of new hires.
Coordinate patient scheduling across therapy disciplines to optimize clinician utilization and minimize wait times.
Manage insurance verification, authorization tracking, and coordination with the billing team to reduce claim denials and scheduling conflicts.
Maintain accurate patient records in the electronic health record (EHR) system in compliance with HIPAA and Alabama state recordkeeping requirements.
Serve as the primary point of contact for parent/guardian questions, concerns, and complaints, escalating clinical matters to appropriate therapy staff.
Order and manage office and clinical supplies, and maintain vendor relationships.
Support HR-related administrative functions such as maintaining personnel files, credentialing, tracking required licensure/certification renewals, and coordinating new-hire paperwork.
Assist in the development, implementation, and enforcement of clinic policies and procedures.
Monitor office budget items and report variances to the Clinic Director.
Ensure the clinic maintains a clean, safe, and welcoming environment consistent with pediatric best practices.
Support audits, inspections, or accreditation reviews by maintaining organized administrative and compliance documentation.
Perform other duties as assigned by organizational leadership.

KNOWLEDGE, SKILLS & EXPERIENCE

Minimum of 3–5 years of office management or healthcare administrative experience, preferably in a pediatric, therapy, or outpatient medical setting.
Working knowledge of HIPAA privacy and security requirements and general healthcare compliance practices.
Familiarity with insurance verification, prior authorization processes, and medical billing/coding fundamentals.
Experience with electronic health record (EHR) and practice management software; proficiency with Google Workspace and Adobe.
Strong organizational and multitasking skills with the ability to manage competing priorities in a fast-paced clinical environment.
Excellent interpersonal and communication skills, with the ability to interact professionally and compassionately with children, families, and clinical staff.
Demonstrated supervisory or team-lead experience, including staff scheduling and performance feedback.
Sound judgment and discretion when handling confidential patient and employee information.
Problem-solving orientation with the ability to de-escalate patient/family concerns calmly and professionally.

EDUCATION & CERTIFICATIONS

Associate's or Bachelor's degree in Business Administration, Healthcare Administration, or a related field strongly preferred.
Certification in medical office administration, medical billing/coding, or healthcare management is a plus but not required.
Current CPR/First Aid certification preferred, or willingness to obtain within a defined onboarding period.

PHYSICAL DEMANDS

Ability to sit or stand for extended periods while working at a front desk or computer workstation.
Occasional lifting of up to 35 lbs.
Frequent use of hands for typing, filing, and operating standard office equipment (computer, phone, copier/scanner).
Ability to move throughout the clinic, including between reception, treatment areas, and offices, as needed.
Visual and auditory acuity sufficient to manage phone communications, review documents, and monitor the front-office/waiting area, including young children.
Ability to remain calm and responsive in a clinical environment that may include noise, activity, and occasional behavioral or medical incidents involving pediatric patients.

CORE COMPETENCIES

Leadership & Team Management — effectively supervises, motivates, and develops administrative staff.
Operational Excellence — maintains efficient workflows and consistently meets deadlines in a busy clinic setting.
Customer/Patient Service Orientation — creates a positive, family-friendly experience for pediatric patients and caregivers.
Confidentiality & Compliance — upholds HIPAA and organizational policies with consistent discretion.
Communication — conveys information clearly and professionally across staff, families, and external partners.
Adaptability — remains flexible and solutions-focused amid shifting schedules, staffing needs, or clinic demands.
Attention to Detail — ensures accuracy in scheduling, billing coordination, and recordkeeping.

This job description reflects the general nature and level of work being performed and is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits:

Dental insurance
Health insurance
Paid time off
Professional development assistance
Vision insurance

Application Question(s):

Do you have experience managing a medical or clinical office?

Work Location: In person

Quick Apply

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