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- $44,137.41 a year
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- Microsoft Outlook
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Administrative Officer II - STTJ

US Virgin Islands Department of Education -
St Thomas, VI

Apply Now

Job Details

Full-time
$44,137.41 a year
6 days ago

Qualifications

Employee relationship building
High school diploma or GED
Clerical experience

Full Job Description

Administrative Officer II

Salary: $44,137.41 Annually

Description

Under minimal supervision, performs highly complex administrative work. An employee in this class is responsible for performing multiple administrative staff assignments and office management work. Work differs from that of Administrative Officer I by the complexity of assignments and independent decision making. An employee in this class is allowed to use his/her own judgment where necessary. Work is performed under the direction of the supervisor and is reviewed through conferences and reports.

Duties and Responsibilities

Takes and transcribes dictation and types varied documents and materials;

Answers telephone, screens callers, relays messages and greet visitors;
Interprets and explains rules, regulations, and policies to office personnel, employees in other offices, and to other persons contacting the office;
Assembles and disseminates information as instructed by the supervisor;
Provides staff support and other administrative functions;
Assists with the preparation of budget estimates of funds where necessary, suggesting needs for additional equipment and supplies including the preparation of appropriate justification if need;
Maintains files and records, supplies, and materials as required by the head or designee of the division;
Informs department or division personnel of policy changes and ensures proper implementation;
Schedules appointments, travel arrangements, and maintain supervisor's calendar;
Schedule meetings and reserve rooms for meetings;
Manages, track and take inventory, and order supplies and equipment;
Prepares both technical and non-technical reports on the operation of the unit for the signature of the supervisor;
Prepare and submit reports as directed;
Performs other duties as required and assigned.

Minimum Qualifications

Completion of the twelfth school grade or equivalent and a minimum of two (2) year clerical experience or three (3) years' experience as an Administrative Secretary II.

Position Factors

Knowledge of the policies, rules, regulations and procedures affecting the operation of the agency and division;
Proficiency in Microsoft Office Word, Excel and Outlook;
Excellent skills in communicating clearly and effectively;
Must be flexible, proactive, highly motivated, resourceful, professional and efficient; • Ability to develop and maintain effective working relationships with members of the Department's staff and other external entities and bodies;
Ability to maintain a high level of confidentiality;
Ability to remain calm under trying circumstances and work with frequent interruptions;
Ability to sit and stand for extended periods at one given time;
Knowledge of the general theory of procurement and supply;
Ability to interpret and understand noncomplex procedural and general administrative rules and policies and apply them to a variety of problems;
Ability to exercise sound, independent judgment in carrying out functions of the position;
Ability to prepare noncomplex reports.

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administrative assistant jobs in st thomas, vi

Administrative Officer II - STTJ

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