Top 27 Office manager & event coordinator Jobs in Stuart, Fl

Office Manager & Event Coordinator
National Navy SEAL Museum —Fort Pierce, FL
- $50,000 - $60,000 a year
- Weekends as needed
- Ability to walk for extended periods
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
Marketing and Community Coordinator
Futures Recovery Healthcare —Tequesta, FL
- Extended hours
- Hospitality
- Writing skills
- Mid-level
Quick Apply
Admission Licensed Practical Nurse
Treasure Coast Hospice —Fort Pierce, FL
- $25 - $26 an hour
- Weekends as needed
- CPR Certification
- BLS Certification
- Mid-level
Quick Apply
Admissions Liaison
Treasure Coast Hospice —Fort Pierce, FL
- $18.50 - $21.00 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Quick Apply
14d
SHOWROOM STAGING ASSOCIATE - STUART & VERO BEACH
City Furniture, Inc —Stuart, FL
- $18 - $19 an hour
- Full-time
- Microsoft Outlook
- Heavy lifting
- Computer literacy
- Profit sharing
- Paid parental leave
Quick Apply
4d
Member Experience Coordinator
Jupiter Country Club —Jupiter, FL
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
Child Development Services Manager(Director's Credential -Early Education Experience Required) $57K
The Agricultural and Labor Program Inc —Port Saint Lucie, FL
- $57,000 a year
- Full-time
- Preschool
- Children
- Senior level
Quick Apply
13d
Resident Engagement Coordinator
Brookdale Senior Living Inc. —Tequesta, FL
- $16.15 - $20.19 an hour
- Nights as needed
- High school diploma or GED
- Ability to lift 50 pounds
- Driver's License
- Health savings account
- Paid holidays
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12d
HUMAN SERVICES ANALYST - 64006339
The State of Florida —Fort Pierce, FL
- $35,000 - $37,000 a year
- Background check
- Writing skills
- Pass drug screening
- Paid holidays
- Dental insurance
5d
HEALTH SERVICES REPRESENTATIVE - 64057641
The State of Florida —Fort Pierce, FL
- $34,760 - $38,000 a year
- Weekends as needed
- Background check
- Spanish
- Microsoft Excel
- Paid holidays
- Dental insurance
Director of Executive Operations & Governance
Purple Unicorn —Palm Beach Gardens, FL
- Weekends as needed
- Background check
- 5 years
- Writing skills
- AD&D insurance
- Disability insurance
Quick Apply
14d
HUMAN SERVICES PROGRAM ANALYST - 64082329
The State of Florida —Fort Pierce, FL
- $34,000 - $38,000 a year
- Weekends as needed
- Background check
- Spanish
- Microsoft Excel
- Paid holidays
- Dental insurance
Manager Physician Practice
Jupiter Medical Center —Jupiter, FL
- Full-time
- Hospital
- Ability to walk for extended periods
- Writing skills
13d
Designer
Chesapeake Utilities Corporation —Port Saint Lucie, FL
- Hybrid work
- Microsoft Excel
- Construction site
- Customer service
- Health insurance
- Dental insurance
Quick Apply
12d
Administrative Assistant of Family & Youth
MANDEL JEWISH COMMUNITY CENTER OF THE PALM BEACHES INC —Palm Beach Gardens, FL
- $20 - $22 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply

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Office Manager & Event Coordinator

National Navy SEAL Museum
Fort Pierce, FL

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year
10 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Customer communication
Volunteer management
Administrative experience
Attention to detail
Organizational skills
Community relationship building
Time management

Full Job Description

Office Manager & Event Coordinator

National Navy SEAL Museum Fort Pierce, Florida

Employment Type: Full-Time, Onsite. This is not a remote position. Civilian position.

About the Organization

The National Navy SEAL Museum is dedicated to preserving the history and honoring the heritage of Navy SEALs and their predecessors. Located in Fort Pierce, the birthplace of Navy Frogmen training, the Navy SEAL Museum Fort Pierce welcomes visitors from around the world and provides a meaningful and educational experience for all who enter.

Position Summary

The Office Manager and Event Coordinator serve as the central administrative support professional for the National Navy SEAL Museum, ensuring the efficient day-to-day operation of the Museum's office functions while coordinating a variety of fundraising, educational, and community events. This position is responsible for administrative processes, donor and membership management, event logistics, travel coordination, records management, and operational support across multiple departments.

Acting as a key point of contact for staff, volunteers, donors, vendors, and visitors, the Office Manager and Event Coordinator play a vital role in maintaining organizational efficiency, supporting fundraising initiatives, and delivering exceptional experiences for Museum guests and event participants. The position requires strong organizational skills, attention to detail, discretion in handling confidential information, and the ability to manage multiple projects simultaneously in a fast-paced nonprofit environment.

The ideal candidate is highly organized, service-oriented, technologically proficient, and capable of balancing administrative responsibilities with event coordination duties while representing the Museum with professionalism and enthusiasm.

Key Responsibilities

Financial and Administrative

· Count and balance daily deposits from the Front Desk and Gift Shop

· Prepare and reconcile daily bank deposits

· Photograph each deposit prior to bank submission and forward records to Finance

· Complete weekly bank deposits

· Process credit card authorizations and payments

· Process checks through remote deposit scanner

· Maintain financial records and supporting documentation

· Assist with accounts receivable and donor payment tracking

· Coordinate invoice collection and routing for approval

· Maintain office filing systems, both electronic and physical Donor and Membership Management

· Create and distribute donor acknowledgment letters

· Process and manage museum memberships

· Administer Memorial Brick program orders and records

· Enter and maintain donor records in CRM database

· Manage donor recognition displays and electronic donor boards

· Process tribute gifts, memorial gifts, and special donor requests

· Ensure donor records remain accurate and up to date

· Generate donor and membership reports as requested Mail and Records Management

· Receive, sort, copy, scan, and distribute incoming mail

· Maintain electronic records of all correspondence

· Manage document retention and archival procedures

· Coordinate outgoing mail and shipping needs Event Operations and Support

· Serve as Event Travel Coordinator for staff and special guests

· Coordinate SEAL and volunteer participation for events

· Manage event registrations, ticket sales, and attendee communications

· Coordinate silent and live auction administration

· Provide on-site and remote event support

· Maintain event databases and attendee records

· Process event sponsorship payments and documentation

· Assist with event logistics, vendor coordination, and post-event reporting Technology and Systems Administration

· Serve as point of contact for website event pages, ticketing platforms, online auctions, and payment systems

· Manage remote point-of-sale (POS) systems for off-site events

· Maintain office equipment and coordinate service requests

· Assist with software subscriptions and user access management

· Support database integrity and reporting functions Museum Operations

· Assist with Front Desk and Gift Shop operations as needed

· Coordinate office supply inventory and purchasing

· Manage staff and volunteer scheduling support

· Maintain operational procedures and office manuals

· Support museum leadership with administrative projects and special assignments

· Assist with firearms inventory records and compliance documentation as Assistant FFL Manager

· Coordinate visitor inquiries and direct communications to appropriate departments as needed

· Support museum fundraising initiatives and membership campaigns

· Maintain confidentiality of donor, financial, and personnel information

· Serve as liaison between museum departments, vendors, volunteers, and external partners

Schedule Requirements

Full-time: 9:00 AM – 4:00 PM, five days/week. This is a full-time, onsite position. This is not remote position. Flexibility to work weekends, holidays, and occasional evening events is required to support Museum operations and special programs.

Qualifications and Skills

Associate's degree or higher preferred; equivalent experience considered.

Minimum two years of experience in volunteer management, nonprofit administration, community engagement, customer service, event coordination, or a related field preferred.

Experience working with volunteers, veterans, nonprofit organizations, or museums is highly desirable. Excellent interpersonal, communication, and relationship-building skills.

Strong organizational and time-management abilities.

Ability to manage multiple schedules, priorities, and deadlines. Proficiency in Microsoft Office.

Ability to work independently and collaboratively within a team environment.

Professional demeanor when interacting with volunteers, docent, visitors, donors, and community partners.

Ability to maintain confidentiality and exercise sound judgment.

Physical Requirements

Regularly required to sit, stand, walk, and talk for extended periods.

Frequently required to use hands and arms to operate office equipment and perform administrative tasks. Occasionally required to lift, carry, or move materials weighing up to 40 pounds.

Ability to assist with event setup, breakdown, and outdoor activities as needed.

Work Environment

Work is performed in a combination of office, museum galleries, event, and outdoor settings. Moderate noise levels typical of a museum and public attraction environment.

Position requires occasional evening and holiday to support events and volunteer and docent coverage. This position requires weekend work as needed.

This is not a remote position.

The National Navy SEAL Museum is an equal opportunity employer.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office manager & event coordinator jobs in stuart, fl

Office Manager & Event Coordinator

Marketing and Community Coordinator

Admission Licensed Practical Nurse

Admissions Liaison

SHOWROOM STAGING ASSOCIATE - STUART & VERO BEACH

Member Experience Coordinator

Child Development Services Manager(Director's Credential -Early Education Experience Required) $57K

Resident Engagement Coordinator

HUMAN SERVICES ANALYST - 64006339

HEALTH SERVICES REPRESENTATIVE - 64057641

Director of Executive Operations & Governance

HUMAN SERVICES PROGRAM ANALYST - 64082329

Manager Physician Practice

Designer

Administrative Assistant of Family & Youth

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