Top 244 Administrator Jobs in Suffolk, Va

Executive Assistant
Liebherr USA Co. —Newport News, VA
- $68,000 - $82,000 a year
- Online Application
- Mid-level
- Office
- Finance
- Health insurance
- Dental insurance
Front Desk Administrator
Property Management —Norfolk, VA
- Full-time
- Customer service
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Administrative Assistant
Daniels Performance Group —Smithfield, VA
- $17 - $22 an hour
- Full-time
- In person
- Google Workspace
- Office
- Administrative experience
- Paid time off
- Flexible schedule
Quick Apply
Administrative Associate - Unit (Labor and Delivery)
Sentara Hospitals —Suffolk, VA
- 12 hour shift
- Inpatient
- Administrative experience
- High school diploma or GED
- 403(b) matching
- Paid parental leave
Quick Apply
4d
Administrative Assistant
MCH Consulting Services LLC —Suffolk, VA
- Full-time
- Research
- Office
- Data entry
Quick Apply
Administrative Assistant
Chesapeake Heating & Air Conditioning —Chesapeake, VA
- $20 - $25 an hour
- Full-time
- Computer literacy
- Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
10d
Security Administrative Assistant
IntellecTechs, Inc. —Portsmouth, VA
- $32.04 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Dental insurance
Quick Apply
Administrative Assistant
Life Consultants Inc. —Chesapeake, VA
- $19.00 - $21.50 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health insurance
- Paid time off
Quick Apply
Operational Services Assistant
COMMONWEALTH OF VIRGINIA DBA VIRGINIA PORT A —Portsmouth, VA
- $22.06 - $27.57 an hour
- Full-time
- Background check
- Hospitality
- Microsoft Outlook
Quick Apply
Operations Coordinator
Proprium, LLC —Chesapeake, VA
- Full-time
- Customer service
- Mid-level
- Office
- 403(b) matching
- Paid parental leave
Quick Apply
Administrative Assistant I
Sentara Hospitals —Norfolk, VA
- 8 hour shift
- Microsoft Word
- Microsoft Outlook
- Analysis skills
- 403(b) matching
- Paid parental leave
Quick Apply
10d
Administrative Specialist (DHS)
SimIS Inc. —Suffolk, VA
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Executive Administrative Coordinator
City of Chesapeake —Chesapeake, VA
- $55,854 a year
- Overtime
- Customer service
- Mid-level
- Office
10d
OFFICE MANAGER
City of Newport News —Newport News, VA
- Background check
- Clean driving record
- Word processing
Administrative Associate
Sentara Hospitals —Norfolk, VA
- Full-time
- Acute care
- Administrative experience
- High school diploma or GED
- 403(b) matching
- Paid parental leave
Quick Apply
Administrative Assistant - Manufacturing Operations & Workforce Development
DMI Companies —Portsmouth, VA
- $20.19 - $25.00 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- AD&D insurance
Quick Apply
2d
O19 CONTRACT ADMINISTRATOR 2
HII —Newport News, VA
- $67,000 - $84,000 a year
- Email
- Military
- Mid-level
- Office
- Health insurance
- Dental insurance
8d
Procurement Coordinator
Performance Foodservice —Suffolk, VA
- $19 - $22 an hour
- Full-time
- Research
- Office
- High school diploma or GED
- Employee stock purchase plan
- Health insurance
4d
Department Administrator II
Eastern Virginia Medical School —Norfolk, VA
- From $122,000 a year
- Full-time
- 7 years
- Master's degree
- University
Administrative Project Coordinator
HDR —Newport News, VA
- Full-time
- Microsoft Excel
- Mid-level
- Office

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Executive Assistant

Liebherr USA Co. -
Newport News, VA

Apply Now

Job Details

Full-time
$68,000 - $82,000 a year

Benefits

Health insurance
Dental insurance
Vision insurance
401(k) matching

Qualifications

Associate's degree

Full Job Description

The Executive Assistant supports the Managing Director by handling executive, travel, administrative, and coordination duties involving internal and external stakeholders, local and international partners, visitor planning, and business support across Liebherr USA locations. This role works closely with managing director to coordinate travel and events, maintain critical records and archives, track documents and expenses, organize data, prepare routine and complex reports and presentations, and use Microsoft Office and AI-enabled productivity tools to improve communication, organization, reporting, and administrative efficiency.

- For consideration, all candidates must apply through our online career portal. We will not open resume's sent via email.
- This position is not eligible for sponsorship. Applicants must be legally authorized to work in the United States without the need for current or future sponsorship.

Responsibilities

Essential Job Duties:

Administrative, Travel, and Executive Support:

Process and track all types of travel expense claims in accordance with company requirements.
Coordinate travel arrangements, including flights, ground transportation, meeting logistics, and accommodations.
Support VIP customer events by coordinating flights, transportation, accommodations, entertainment, and agendas.
Coordinate shareholder-related activities, including jet and commercial flight arrangements, transportation, accommodations, and other event or travel needs.
Plan meetings and visits for guests and visitors, including meeting rooms, hospitality, site logistics, local transportation, and factory tours.
Maintain organized archives for contracts, agreements, delegation of authority documents, and related records.
Arrange business-class travel bookings for all MD divisions and support customer flight bookings and travel management activities as assigned.

Administrative & Financial Support:

Assist with preparation and tracking of cost summaries and expenditures.
Track invoices, service agreements, and contracts.
Prepare reports, schedules, and summaries for leadership review.
Use Microsoft Office applications and AI-enabled productivity tools to support communication, scheduling, reporting, document preparation, and administrative efficiency.

Business Support and Analysis:

Research business topics, validate data, and present findings to support leadership decision-making.
Apply critical thinking across a range of sales and service topics, adjusting quickly to shifting priorities and business needs.
Compile, organize, and maintain business data, reports, and reference materials to support ongoing projects and operational needs.
Assist with preparing presentations, briefing materials, and summaries for leadership meetings, business reviews, and special projects.

Competencies

Education and Experience:

Level I: Associate’s degree required; bachelor’s degree preferred in business, finance, IT administration, or a related field. Requires 0-2 years of experience in administrative, coordination, or shared services support roles. Experience supporting multi-location operations is preferred. Advanced proficiency in Microsoft Office Suite and the ability to use AI tools effectively to enhance productivity and administrative support are also preferred.
Level II: Associate’s degree required; bachelor’s degree preferred in business administration, finance, IT administration, or a related field. Requires 2-4 years of experience in administrative, coordination, or shared services support roles. Experience supporting multi-location operations is preferred. Advanced proficiency in Microsoft Office Suite and the ability to use AI tools effectively to enhance productivity and administrative support are also preferred.
Level III: Associate’s degree required; bachelor’s degree preferred in business administration, finance, IT administration, or a related field. Requires 4-7 years of experience in administrative, coordination, or shared services support roles. Experience supporting multi-location operations is preferred. Advanced proficiency in Microsoft Office Suite and the ability to use AI tools effectively to enhance productivity and administrative support are also preferred.
Level IV: Associate’s degree required; bachelor’s degree preferred in business administration, finance, IT administration, or a related field. Requires 7+ years of experience in administrative, coordination, or shared services support roles. Experience supporting multi-location operations is preferred. Advanced proficiency in Microsoft Office Suite and the ability to use AI tools effectively to enhance productivity and administrative support are also preferred.

Additional Requirements:

German language proficiency is a plus, but not required.
Travel domestically and internationally up to 5% of the time.
Ability to obtain and maintain a valid driver license.

Our Offer

Pay Range: $68,000.00 - $82,000.00

An interesting and ambitious role in a successful international company. We offer a secure work environment with a comprehensive benefits package that includes major medical, dental and vision insurance, 401K plan with company match, paid vacation and personal days and competitive salary.

Have we awoken your interest? Then we look forward to receiving your online application. If you have any questions, please contact Jose Matrille.

Liebherr-America, Inc. and its US affiliates are Equal Opportunity Employers. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
If you are a California resident, please visit Liebherr USA, Co. Privacy Statement for more information regarding how Liebherr-America, Inc. and its US affiliates collect and process your personal information.

One Passion. Many Opportunities.

The company

In line with its international growth, Liebherr’s venture into the United States began in 1970. Within a couple of years, the company expanded and completed its production facilities in Newport News, Virginia, for its product line of hydraulic excavators. It was later converted into Liebherr’s manufacturing facility for mining trucks and remains home to Liebherr Mining Equipment Newport News, Co. In addition to its production facility, Liebherr markets a wide variety of products and technologies through its companies located across the United States. The companies are Liebherr-Aerospace Saline, Inc., Liebherr Gear Technology, Inc., Liebherr Automation Systems, Co., and Liebherr USA, Co., the umbrella company for 12 product segments that are positioned across the United States.

Location

Liebherr USA Co.

4800 Chestnut Avenue

23607 Newport News, VA

United States (US)

Contact

Jose Matrille

[email protected]

Apply Now

Refine Your Search

administrator jobs in suffolk, va

Executive Assistant

Front Desk Administrator

Office Administrative Assistant

Administrative Associate - Unit (Labor and Delivery)

Administrative Assistant

Administrative Assistant

Security Administrative Assistant

Administrative Assistant

Operational Services Assistant

Operations Coordinator

Administrative Assistant I

Administrative Specialist (DHS)

Executive Administrative Coordinator

OFFICE MANAGER

Administrative Associate

Administrative Assistant - Manufacturing Operations & Workforce Development

O19 CONTRACT ADMINISTRATOR 2

Procurement Coordinator

Department Administrator II

Administrative Project Coordinator

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