Job description:
Office Manager / Bookkeeper
No Dinx, Inc. – Albany, OR
No Dinx, Inc. is seeking an experienced Bookkeeper / Office Manager to handle AP, AR, reconciliations, and daily office operations in a hands-on, detail-focused role.
Position Overview
No Dinx, Inc. is seeking a reliable, detail-oriented Office Manager / Bookkeeper to own the day-to-day financial and administrative functions of the business.
This is a hands-on role focused on bookkeeping and office operations, ensuring accuracy, organization, and consistency across the company.
This role is primarily office-based but includes occasional customer interaction and front desk support when needed.
This is not a high-level accounting or financial strategy position. We work with an external CPA for tax and advanced accounting functions. This role is about owning the details and keeping the business running smoothly day-to-day.
Key Responsibilities
Bookkeeping & Financial Operations
- Maintain accurate day-to-day bookkeeping records
- Manage Accounts Receivable (AR) and collections
- Manage Accounts Payable (AP)
- Perform bank and credit card reconciliations
- Use QuickBooks Online (QBO) daily to manage and maintain accurate financial records
- Coordinate payroll processing with external provider
- Ensure financial records are accurate, organized, and up to date
Office Operations
- Oversee daily office administrative functions
- Maintain organized internal systems and documentation
- Ensure consistency and follow-through across office workflows
- Act as a central point of coordination for day-to-day operations
- Provide support in customer-facing situations as needed
Team & Office Support
- Supervise front office/reception staff
- Support a structured and efficient work environment
- Help maintain clear communication and accountability across the office
- Step into front desk/customer-facing responsibilities when needed (lunches, coverage, etc.)
General Responsibility
- Serve as a dependable point of contact when ownership is not present
- Assist with day-to-day operational questions and coordination
Required Qualifications
- Experience in bookkeeping or accounting administration
- Strong experience with AR, AP, and reconciliations
- High attention to detail and accuracy
- Strong organizational and follow-through skills
- Solid experience with QuickBooks Online (QBO) is required
- Strong computer proficiency, including the ability to quickly learn and navigate multiple software systems
- Reliable, consistent work habits
- Strong communication skills
Preferred Qualifications
- Small business experience
- Experience working in a multi-department environment
- Experience supporting payroll processes
- Experience supervising administrative staff
- General HR practices and processes
What We’re Looking For
The ideal candidate is someone who:
- Takes ownership of their work and follows through consistently
- Is highly organized and detail-oriented
- Is comfortable working in a hands-on, day-to-day operational role
- Values accuracy, structure, and consistency
- Brings a calm, steady presence to a busy environment
- Is ready to work and engaged at the start of the day
- Is comfortable interacting with customers and supporting a customer-facing team when needed
- Maintains a high level of integrity and confidentiality
This Role Is a Great Fit For Someone Who:
- Enjoys keeping things organized and running smoothly
- Takes pride in accuracy and clean financial records
- Prefers a practical, hands-on role over high-level accounting
- Wants to be part of a team and contribute to daily operations
Compensation & Benefits
$35.00 per hour + full benefits
About No Dinx, Inc.
No Dinx, Inc. is an established, locally owned business serving customers through screen printing, embroidery, signage, vehicle wraps, graphic design, branding, and more.
We offer a stable work environment, a collaborative team, and long-term employment opportunities.
How to Apply
Please submit your resume and a brief summary of your experience.
Additional Details
Job Type: Full-time
Expected Hours: 40 per week
Location: Albany, OR 97321 (Required)
Work Location: In person
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan – Employer matching Simple IRA
- Vision insurance
Pay: From $35.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- How would you rate your experience with QuickBooks Online (QBO)?
Options:
No experience
Limited experience (basic use)
Moderate experience (regular use, some reconciliations)
Strong experience (daily use including reconciliations, AP/AR)
- Which of the following have you personally handled?
Accounts Receivable (invoicing, collections)
Accounts Payable (entering bills, payments)
Bank reconciliations
Credit card reconciliations
Payroll processing or coordination
Month-end close
None of the above
- Are you comfortable interacting with customers and stepping into a front desk role when needed?
Yes, very comfortable
Somewhat comfortable
Prefer minimal customer interaction
Experience:
Location:
- Albany, OR 97321 (Preferred)
Ability to Commute:
- Albany, OR 97321 (Required)
Work Location: In person
