Top 32 Estate assistant Jobs in Tulsa Ok

Office Manager and Administrative Assistant
The Housing Partnership Network —Tulsa, OK
- $40,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Showing Assistant
The Ashley Group —Tulsa, OK
- $45,000 - $75,000 a year
- High school diploma or GED
- Real Estate License
- Driving
- Health insurance
- Opportunities for advancement
Quick Apply
Real Estate Buyers and Showing Agent
Attorney Backed Agents —Tulsa, OK
- $30 an hour
- Full-time
- Mid-level
- Driving
- Contracts
1d
Assistant Property Manager
Lynco Properties —Tulsa, OK
- $20 - $23 an hour
- Weekends as needed
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
7d
Legal Assistant (Office Automation)
US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys —Tulsa, OK
- $40,736 - $65,599 a year
- Part-time
- Background check
- Customer service
- Pass drug screening
- Paid holidays
- On-the-job training
7d
Assistant Property Manager
MENTAL HEALTH ASSOCIATION IN TULSA INC —Tulsa, OK
- $17 - $19 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Legal Office Assistant
Riseling & Rhodes, P.C. —Tulsa, OK
- $16 - $20 an hour
- Full-time
- Microsoft Outlook
- Customer service
- English
- Travel reimbursement
- Free parking
Quick Apply
12d
Oil and Gas/Real Estate Assistant
Trust Company of Oklahoma —Tulsa, OK
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Opportunities for advancement
Quick Apply
Assistant Community Manager
FRIEDMAN MANAGEMENT COMPANY —Tulsa, OK
- Mid-level
- Driver's License
- Apartments
- Paid training
- Continuing education credits
Quick Apply
1d
Full - Time Operations - Assistant Community Manager - Stoney Ridge Estates
Omega Management Group —Broken Arrow, OK
- Full-time
- Sales
- Computer literacy
- Basic math
- Dental insurance
- 401(k)
Quick Apply
7d
Assistant Community Manager
Asset Living —Tulsa, OK
- $20 - $24 an hour
- Overtime
- Mid-level
- Ability to climb stairs
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Transactional Legal Assistant
GableGotwals —Tulsa, OK
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Paid parental leave
Assistant Property Manager
Mental Health Assistance Center —Tulsa, OK
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Director of Operations | Executive Assistant | Real Estate Team
Cavallin Group —Tulsa, OK
- From $50,000 a year
- Full-time
- Background check
- Google Workspace
- Inventory management
- Tuition reimbursement
- Flexible schedule
Quick Apply
Legal Assistant
Panagopoulos Law PLLC —Tulsa, OK
- $16 - $24 an hour
- Full-time
- Microsoft Excel
- Writing skills
- Mid-level
- 401(k)
- Paid time off
Quick Apply
6d
Assist Community Manager
The Michaels Organization —Tulsa, OK
- $20 an hour
- Weekends as needed
- Mid-level
- Office
- Residential
- Health insurance
- Dental insurance
District Manager
FRIEDMAN MANAGEMENT COMPANY —Tulsa, OK
- Mid-level
- Driver's License
- Reliable transportation
- Paid training
- Continuing education credits
Quick Apply
Loan Document Preparation Specialist II
Gateway First Bank —Jenks, OK
- Mid-level
- High school diploma or GED
- 2 years
Quick Apply
Listing Agent
The Ashley Group —Tulsa, OK
- $75,000 - $100,000 a year
- Mid-level
- 3 years
- Real Estate License
- Health insurance
- Opportunities for advancement
Quick Apply
Real Estate Agent
The Ashley Group —Tulsa, OK
- $75,000 - $100,000 a year
- Call employer
- Hybrid work
- Mid-level
- 3 years
- Real Estate License
- Health insurance
Quick Apply

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Office Manager and Administrative Assistant

The Housing Partnership Network
Tulsa, OK

Quick Apply

Job Details

Full-time
$40,000 - $55,000 a year

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Driver's License

Full Job Description

ABOUT THE ROLE

The Office Manager is a professional working in an office environment with various roles within the organization to help ensure effective day-to-day operations. The ideal candidate will possess strong written and verbal communication skills and have expertise in budgeting processes and financial record keeping. This role requires a detail-oriented individual who can manage schedules, budgets, and team dynamics effectively. CommonGround is a start-up organization, so strong candidates will have demonstrated ability to operate in a very fluid, lean and fast-moving organization. Experience in the non-profit housing sector is preferred. In addition, the President will offer other duties as assigned as needed for the proper administration of operations.

MAJOR DUTIES & RESPONSIBILITIES

Administrative

Provide support to senior leadership, including the CEO and Sr. Real Estate Project Manager; make travel arrangements and manage the calendars and email of senior leadership.
Coordinate staff meeting agendas with CEO and maintain corporate calendar as directed.
Compose communications, memorandums, and presentation materials from verbal direction.
Create, maintain and update documents and forms as needed; print letters and obtain appropriate signatures.
Assist with logistics planning and material creation/assembly for community meetings as well as other annual and ad-hoc meetings.
Set up workspace for new hires and assist with onboarding tasks as assigned.
Oversee planning of staff parties and events.
Other projects assigned.

Office Management

Manage daily office operations including supply ordering, equipment maintenance, and contractor coordination (e.g., delivery services).
Coordinate IT, internet and printing services across various service providers.
Management of vendor contracts as well research new ones.
Serve as the primary liaison for office vendors and service providers.
Collect, date-stamp, and distribute incoming mail and deliveries.
Coordination with other organizations sharing in office.
Be a key part of creating a great working environment and a high achieving organization

Travel & Meeting Coordination

Arrange employee travel, including booking transportation and accommodations.
Provide administrative support and meeting coordination for internal and external meetings and events.

Financial Management & Bookkeeping

Process vendor payments, organize invoices, and maintain accurate financial records.
Assist with budgeting and preparing expense reports.
Use QuickBooks for data entry, reconciliation, and financial tracking.
Generate financial reports for audits and ensure compliance with non-profit accounting standards.

Nonprofit Board Management

Coordinate logistics for Board of Directors meetings, including scheduling, preparing agendas, distributing meeting packets, and managing RSVPs.
Draft, compile, and maintain accurate board minutes and official corporate records.
Support the President and Board Chair in managing board governance tasks.
Maintain the organization’s corporate documents, bylaws, policies, resolutions, and other governance materials.
Ensure timely preparation and dissemination of board communications and updates.
Assist with planning and logistics for board committee meetings, retreats, and orientation of new board members.

Other Duties

Perform additional tasks as assigned by the President to support the administration of Housing Forward operations.

QUALIFICATIONS

Education & Experience

Associate’s or Bachelor’s degree in Business Administration, Office Management, Accounting, or a related field (preferred).
Minimum of 3 years of experience in office administration or a similar role.
Experience working in a nonprofit organization is a plus.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong experience with bookkeeping software (such as QuickBooks) and financial reporting.
Familiarity with budgeting and financial reconciliation.
Comfortable using office equipment and managing vendor relationships.
Ability to manage and update website.

Administrative & Organizational Skills

Excellent organizational and time management skills with the ability to prioritize tasks.
Strong attention to detail and accuracy in data entry and financial tracking.
Ability to manage multiple responsibilities and meet deadlines.

Communication & Interpersonal Skills

Strong written and verbal communication skills.
Ability to take accurate meeting minutes and prepare professional reports.
Excellent people skills, professional demeanor and ability to interact effectively with staff, board members, and external partners.

Other Requirements

Valid driver’s license and reliable transportation (for mail collection and errands).
Ability to maintain confidentiality and handle sensitive information with discretion.
Flexibility to take on additional duties as assigned by the President.

Preferred

Experience working with public agencies, community organizations or mission‑driven developers.

LOCATION

Tulsa, OK.

This position is placed-based and will require residency in the Tulsa area.

COMPENSATION

Commensurate with education and experience with a bonus potential.

BENEFITS:

15 vacation days, 12 sick days, 12 paid holidays, paid personal day, medical, dental and vision insurance, health savings account, flexible spending account, dependent care flexible spending account, retirement, and savings plan/401(k) match, group life insurance, short- and long-term disability, parental leave, sabbatical leave, professional development and much more!

TO APPLY:

Please submit a resume and a thoughtful cover letter detailing your interest in this opportunity and your relevant skills and expertise here.

ABOUT THE COMMONGROUND HOUSING PARTNERS

CommonGround Housing Partners (CGHP) is a newly established nonprofit real estate development corporation. With initial funding support from the Anne and Henry Zarrow Foundation, its mission is creating safe, decent, and affordable housing that strengthens communities, promotes equity, and fosters long-term economic mobility for residents. CGHP seeks to provide community and economic development that serves all income levels through the acquisition, production and management of housing; expands economic and community development opportunities; enhances the communities in which it serves and does so from a position of financial stability.

ABOUT THE HOUSING PARTNERSHIP NETWORK

Housing Partnership Network (HPN) is an award-winning membership network of over 100 of the nation’s leading affordable housing and community development nonprofits. Through practitioner-driven peer exchange, policy and innovation, the Housing Partnership Network’s mission is to leverage the individual strengths and mobilize the collective power of our member organizations to bring innovative solutions to America’s affordable housing and community development sectors. HPN worked with the Tulsa Community in launching CommonGround Housing Partners, an independent nonprofit housing organization.

Learn more at www.housingpartnership.net.

OUR COMMITMENT TO EQUAL OPPORTUNITY

HPN is committed to creating a diverse and equitable environment and is proud to be an equal opportunity employer. HPN recruits, employs, trains, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other protected status.

Quick Apply

Refine Your Search

estate assistant jobs in tulsa ok

Office Manager and Administrative Assistant

Showing Assistant

Real Estate Buyers and Showing Agent

Assistant Property Manager

Legal Assistant (Office Automation)

Assistant Property Manager

Legal Office Assistant

Oil and Gas/Real Estate Assistant

Assistant Community Manager

Full - Time Operations - Assistant Community Manager - Stoney Ridge Estates

Assistant Community Manager

Transactional Legal Assistant

Assistant Property Manager

Director of Operations | Executive Assistant | Real Estate Team

Legal Assistant

Assist Community Manager

District Manager

Loan Document Preparation Specialist II

Listing Agent

Real Estate Agent

I want to receive the latest job alert for estate assistant in tulsa ok

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