Top 46 Executive coordinator Jobs in Tulsa Ok

Director of Finance and Support
Discovery Lab —Tulsa, OK
- $78,185 - $116,795 a year
- Weekends as needed
- Background check
- CPA
- Office
- Health insurance
- Dental insurance
House Manager- $500 Sign-On Bonus
Bios Corporation —Tulsa, OK
- From $16 an hour
- Urgently hiring
- Background check
- CPR Certification
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Administration Support Specialist
Oral Roberts University —Tulsa, OK
- Full-time
- Mid-level
- Travel
- 1 year
Project Coordinator
Tulsa Community College —Tulsa, OK
- $61,344.20 - $66,712.00 a year
- Full-time
- Mid-level
- Office
- 3 years
3d
Operations Coordinator
The University of Tulsa —Tulsa, OK
- Full-time
- Google Workspace
- Mid-level
- Office
Continuous Quality Improvement Project Coordinator
GRAND Mental Health —Tulsa, OK
- $55,000 - $70,000 a year
- Full-time
- Writing skills
- Mid-level
- Bachelor's degree
Quick Apply
Behavioral Health Professional Coordinator
The State of Oklahoma —Tulsa County, OK
- $37.50 an hour
- Overtime
- LMFT
- Pass drug screening
- Licensed Clinical Social Worker
- Continuing education credits
- Paid holidays
Administrative Assistant and Operations Manager
Oral Roberts University —Tulsa, OK
- Full-time
- Mid-level
- Leadership
- Communication skills
Leadership Support Coordinator
LIFE Senior Services Inc —Tulsa, OK
- $55,000 - $58,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Office & Experience Coordinator
Thrive PEO —Tulsa, OK
- $20 - $24 an hour
- Weekends as needed
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
11d
Administrative Assistant/Collateral Duty Clerk
Totally Joined for Achieving Collaborati —Broken Arrow, OK
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
Client Services Admin
ResourceOne —Tulsa, OK
- Online Application
- Customer service
- Basic math
- High school diploma or GED
Quick Apply
Membership Coordinator-Owasso Family YMCA
YMCA of Greater Tulsa —Owasso, OK
- $49,920 - $53,960 a year
- Weekends as needed
- 18 years or older
- Spanish
- Bachelor of Science
Quick Apply
5d
Behavioral Health Professional Coordinator
Oklahoma Department of Mental Health and Substance Abuse Services —Tulsa, OK
- $37.50 an hour
- Overtime
- LMFT
- Pass drug screening
- Licensed Clinical Social Worker
- Continuing education credits
- Paid holidays
Quick Apply
Administrative Assistant I - Development
THE SALVATION ARMY —Tulsa, OK
- $16 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Basic math
- Paid time off
- Life insurance
Quick Apply
Manager - EHS
MIRATECH Corporation —Tulsa, OK
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- 401(k) matching
Quick Apply
Warehouse Lead
Kelvion Products Inc —Catoosa, OK
- Overtime
- Word processing
- Computer literacy
- Basic math
- Paid holidays
- Disability insurance
Quick Apply
Membership & Healthy Living Coordinator -Y at East Central
YMCA of Greater Tulsa —Tulsa, OK
- $14 - $16 an hour
- Weekends as needed
- 18 years or older
- Spanish
- Bachelor of Science
Quick Apply
5d
Outdoor Coordinator
Griffin Media —Tulsa, OK
- Full-time
- Marketing
- Writing skills
- English
Quick Apply
Government Security Manager
Cherokee Federal —Tulsa, OK
- $85,000 - $125,000 a year
- Full-time
- Background check
- Microsoft Excel
- 6 years
- Health insurance
- Dental insurance
Quick Apply

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executive coordinator jobs near tulsa ok

Director of Finance and Support

Discovery Lab
Tulsa, OK

Apply Now

Job Details

Full-time
$78,185 - $116,795 a year

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Employee discount

Qualifications

Accounting systems
Nonprofit finance
Preparation of internal financial performance reports
Teamwork
Data analysis reporting
Managing budgets in an accounting role
Team development
Managing budgets in a finance role
Bachelor's degree
Managing accounting teams
Organizational skills
Accounting and finance experience
Data-driven problem-solving
Financial statement interpretation
System development
Productivity software
Non-profit experience
Master of Business Administration

Full Job Description

Company Overview:
Discovery Lab is a hands-on museum in the heart of Tulsa. We provide Science, Technology, Engineering, Art, and Math (STEAM) learning and engagement opportunities to the community. We create progressive STEAM programming, engineering world-class exhibits, and strive to be leaders in the museum field.

What you’ll do:

The Director of Finance is a strategic thought-partner, reporting directly to the Chief Executive Officer (CEO). This role is responsible for managing the financial operations of Discovery Lab, ensuring financial health, sustainability, and compliance. The ideal candidate is an analytical leader who can develop long-term financial strategies while remaining actively involved in daily accounting functions, including bookkeeping, payroll, and grant tracking. All positions at Discovery Lab are required to assist with front-line operations as needed and may be assigned other duties as applicable by their direct supervisor. This position description is representative of the major position requirements and is not intended to be all-inclusive.

Key Responsibilities

Strategic Leadership & Planning

· Partner with the CEO and Board of Directors to develop and implement financial strategies, investment plans, and business plans that support the mission and the financial sustainability of Discovery Lab.

· Partner with the Treasurer to support the Finance Committee’s oversight of the Finances of the organization and to provide regular updates to the Board on budget performance, forecasts, and financial risks.

· Partner with the CEO and senior leadership team in strategic decision-making that guides the organization’s finances to help Discovery Lab continue to enhance quality programming and build operational capacity.

Financial Management & Day-to-Day Operations

· In coordination with the staff accountant, lead and manage monthly accounting processes, including bookkeeping, payroll management, cash management, invoicing, and maintaining the general ledger.

· Manage financial tracking and reporting for restricted grants.

· Implement a robust contract management and billing system to ensure organizational policies and controls are consistently implemented and to ensure the timely processing of invoices and payments.

· Lead the annual budgeting process in partnership with organizational and departmental leaders to develop and implement a budget that furthers Discovery Lab’s annual and long-term goals. Provide regular updates on actual performance against budget and forecasted results and cash flow.

· In coordination with the staff accountant, work with our financial auditors to complete the annual fiscal audit. Ensure the smooth and timely completion of the annual financial statement audit and 501(c)3 compliance, including the submission of IRS Form 990.

HR Management & Oversight

· Act as the staff liaison for the HR Committee of the Board of Directors, providing reports, updates, and strategic recommendations.

· Help lead organizational development, succession planning, and culture-shaping initiatives that support Discovery Lab’s long-term vision.

· Support People Managers in addressing performance concerns through a constructive progressive discipline, including the development of written warnings and performance improvement plans that promote clarity and alignment with organizational expectations.

· Lead workforce planning efforts to ensure staffing models support organizational growth and sustainability. Design and oversee equitable compensation structures and ensure periodic benchmarking to maintain market competitiveness.

Operational Oversight & Risk Management

· Supervise facilities management, external contractors, and the outsourced IT partner to ensure maintenance and infrastructure quality.

· Oversee risk management activities, including business insurance, service agreements, and leases. Be a supportive thought partner to Discovery Lab when vetting business contracts and partnerships. Provide financial and compliance guidance when Discovery Lab is entering into a contractual agreement.

People Management

· Provide leadership, guidance, coaching, and development for your direct reports, staff accountant, HR coordinator and the facilities manager.

· Hold regular 1-1 meetings and ensure accurate communication of Discovery Lab goals, policies, and job expectations. Participate in annual reviews.

· Actively participate in creating a culture of continuous feedback and trust among staff.

· Ensure your team has the tools and resources it needs.

What you’ll need:

Commitment to Discovery Lab’s mission to inspire children, connect families, and build community through exploration, exhibits, programs, and play.

· Bachelor’s degree in Accounting, Finance, or a related field; an MBA or CPA is strongly preferred.

· At least 10 years of progressively responsible experience in financial management, with a minimum of 5 years in a nonprofit organization.

· Proven track record in organizational budgeting, financial systems development, financial analysis and reporting.

· Exceptional capacity for managing and leading people from diverse backgrounds, including accounting and facilities staff.

· Personal Qualities: Integrity, compassion, strong attention to detail, a sense of humor, and an unwavering focus on delivering high-quality, data-driven results.

· Experience using Blackbaud Financial Edge NXT, and the Microsoft Office suite.

We are looking for people who…

· Are committed to Discovery Lab’s mission to inspire children, connect families, and build community through exploration, exhibits, programming, and play.

· Have integrity, compassion, a sense of humor, and a commitment to excellence.

· Can demonstrate the behaviors that uphold and advance Discovery Lab’s core values of accessibility, collaboration, meaningful play, diversity, sustainability, and relevance.

· Contribute to a positive, respectful, and creative culture.

Whom you’ll support:

Accounting and Facilities Staff

All Discovery Lab staff are encouraged to enhance team spirit and support throughout the organization.

How you’ll work:

This position is regular, full-time, and exempt with a typical schedule of Monday – Friday. Occasional after-hours or weekends may be required. Private office environment.

Physical Demands

90% sitting, 7% standing, 3% lifting/carrying/pushing/pulling not more than 10-30 lbs.

Discovery Lab is an equal opportunity employer and does not discriminate on the basis of race, color, religion (creed), gender, age, national origin (ancestry), disability, marital status, sexual orientation, military status, or any other basis made unlawful by applicable federal, state, or local laws and regulations.

Pay: $78,185.00 - $116,795.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Flexible spending account
Health insurance
Paid time off
Vision insurance

Work Location: In person

Apply Now

Refine Your Search

executive coordinator jobs in tulsa ok

Director of Finance and Support

House Manager- $500 Sign-On Bonus

Office Administration Support Specialist

Project Coordinator

Operations Coordinator

Continuous Quality Improvement Project Coordinator

Behavioral Health Professional Coordinator

Administrative Assistant and Operations Manager

Leadership Support Coordinator

Office & Experience Coordinator

Administrative Assistant/Collateral Duty Clerk

Client Services Admin

Membership Coordinator-Owasso Family YMCA

Behavioral Health Professional Coordinator

Administrative Assistant I - Development

Manager - EHS

Warehouse Lead

Membership & Healthy Living Coordinator -Y at East Central

Outdoor Coordinator

Government Security Manager

I want to receive the latest job alert for executive coordinator in tulsa ok

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