Top 5 Administrative coordinator Jobs in Urbana, Il

CPR Training Operations Coordinator
Vital Education and Supply —Champaign, IL
- $22 - $25 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- High school diploma or GED
- Business Administration
- Dental insurance
- 401(k)
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4d
Front Desk Coordinator
Limitless Male —Champaign, IL
- $20 - $24 an hour
- Full-time
- Mid-level
- Clinic
- Communication skills
- Health savings account
- Dental insurance
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3d
Front Desk Coordinator
BodyWork Associates —Champaign, IL
- From $18 an hour
- Part-time
- Mid-level
- Organizational skills
- In-person
- Flexible spending account
- Paid time off
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1d
Front Desk Coordinator I
Smile Doctors —Champaign, IL
- $15.75 - $19.35 an hour
- Full-time
- Bilingual
- Writing skills
- Administrative experience
- Paid holidays
- Disability insurance
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Sales Administrator/Rental Coordinator
Personal Mobility —Champaign, IL
- $18 - $22 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Dealership
- Paid training
- Dental insurance
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Front Desk Coordinator
BodyWork Associates —Champaign, IL
Maintain front desk processes and routines. Lead the front desk during your shift — ensuring smooth client flow and excellent communication.
From $18 an hour
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1d
Front Desk Coordinator
Limitless Male —Champaign, IL
The Patient Relationship Coordinator (PRC) is a key driver of the Limitless Way Patient Experience, serving as the first and last point of contact for patients…
$20 - $24 an hour
Quick Apply
3d

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Administrative Coordinator
Delta Dental of Michigan —Dublin, OH
Greets visitors, answers and screens telephone calls, as well as assists prospective, new or existing clients when sales staff is unavailable.
Public Safety Administrative Coordinator
Steiner + Associates —Columbus, OH
Experience in Public Safety, Security, Property Management, Facilities, or a related field is a plus but not required. Strong attention to detail and accuracy.
$55,000 - $60,000 a year

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CPR Training Operations Coordinator

Vital Education and Supply
Champaign, IL

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Job Details

Part-time
$22 - $25 an hour
4 days ago

Benefits

Dental insurance
401(k)
Paid time off
Vision insurance
Employee discount
Flexible schedule
Life insurance

Qualifications

Record keeping
Written communication
Airtable
Microsoft Excel
Phone communication
QuickBooks Payroll
Social media content
Filing
Team scheduling
High school diploma or GED
Client invoicing
Certified Administrative Assistant (CAA)
Attention to detail
Certified Administrative Professional
Office experience

Full Job Description

About the role

Vital Education is seeking a highly organized, detail-oriented CPR Training Operations Coordinator to manage the administrative and operational details behind our CPR and safety training programs. This is not a basic scheduling role. The right person will become the central point of coordination between customers, students, instructors, training platforms, certification records, and billing.

The position is ideal for someone who enjoys keeping many moving pieces organized, communicates professionally, learns software quickly, and takes pride in closing the loop on every detail.

What you will do

Learn and work within multiple CPR/safety training curricula and their associated online platforms.
Issue the correct online training assignments and certification cards.
Schedule training sessions and dispatch qualified instructors.
Communicate professionally with instructors, customers, and students by phone and email.
Provide course instructions, confirm required information, and resolve routine scheduling or documentation issues.
Review completed training documentation for accuracy and completeness.
Prepare invoices for completed training and ensure training records match services provided.
Proactively follow up with customers who are due for recertification but have not yet scheduled.
Organize and maintain electronic and physical records for each training.
Follow through on missing information, instructor paperwork, course completion, and open customer items.
Prepare equipment and supplies for instructor pick up and maintain equipment readiness.
Order and maintain inventory of training supplies including books, cards, online training modules and class consumables.
Post public classes on social media platforms and interact with inquiries.

What we are looking for

Exceptional attention to detail and consistent follow-through.
Strong written and verbal communication skills.
Comfort learning multiple software platforms and technical processes.
Ability to prioritize multiple customers, trainings, instructors, and deadlines at the same time.
Reliable attendance and availability for the agreed work schedule.
Professional judgment and the ability to recognize when an issue requires escalation.
Ability to work independently after training while remaining responsive to the team.
High school diploma or equivalent required; additional education or relevant experience in business administration, healthcare, education, training, or a related field preferred.
Previous experience with CPR, first aid, healthcare training, certification programs, learning-management systems, scheduling, or office operations is preferred but not required.

Schedule & hybrid eligibility

This is a part-time daytime position based in Champaign, Illinois. The role is expected to average approximately 25 hours per week, primarily Monday through Friday. New employees should expect to work primarily on-site during training, approximately 90 days. After the employee demonstrates competency, accuracy, reliability, professional communication, and the ability to work independently, the position may be eligible for a regular partial-remote schedule. Remote work is not guaranteed and remains dependent on job responsibilities and performance.

Why this role may be a good fit

Predictable weekday daytime schedule.
Meaningful ownership of a specialized business function.
Variety: customer service, scheduling, technology, problem-solving, billing, and records.
Potential hybrid flexibility after successful training and demonstrated performance.

Pay: $22.00 - $25.00 per hour

Benefits:

401(k)
Dental insurance
Employee discount
Flexible schedule
Life insurance
Paid time off
Vision insurance

Work Location: Hybrid remote in Champaign, IL 61822

Quick Apply

Refine Your Search

administrative coordinator jobs in urbana, il

CPR Training Operations Coordinator

Front Desk Coordinator

Front Desk Coordinator

Front Desk Coordinator I

Sales Administrator/Rental Coordinator

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