Top 156 Administration Jobs in Vacaville, Ca

Executive Assistant
Partnership HealthPlan of California —Fairfield, CA
- $88,154.59 - $110,193.23 a year
- Full-time
- Research
- Mid-level
- Office
Front Desk Receptionist
Wrench Works LLC —Vacaville, CA
- From $21 an hour
- Full-time
- Windows
- US work authorization
- In-person
- Paid training
- Paid holidays
Quick Apply
1d
OFFICE TECHNICIAN (TYPING)
California State Prison, Solano —Solano County, CA
- $3,829 - $4,794 a month
- Full-time
- Current TB test
- Office
- Fingerprint clearance
14d
Front Desk Administrator
Audacious Muay Thai Academy —Vacaville, CA
- From $20 an hour
- Part-time
- Google Workspace
- Computer literacy
- Office
Quick Apply
Front Desk/Receptionist
BODYROK - Napa Solano —Vacaville, CA
- $18 - $20 an hour
- Part-time
- Computer literacy
- High school diploma or GED
- Organizational skills
- Employee discount
- Opportunities for advancement
Quick Apply
Data Clerk - (SOL)
Amity Foundation —Vacaville, CA
- $23 an hour
- Full-time
- High school diploma or GED
- Entry level
- Health savings account
- Paid holidays
Quick Apply
3d
Front Desk Coordinator - Integrative Health & Wellness
Absolute Integrative Physical Medicine —Vacaville, CA
- $21 - $24 an hour
- Full-time
- Background check
- Spanish
- Customer service
- Health insurance
- Paid time off
Quick Apply
7d
Sales Support & Customer Operations Assistant
Pope Packaging —Vacaville, CA
- $24 - $28 an hour
- Part-time
- Spanish
- Microsoft Outlook
- ERP systems
Quick Apply
11d
Executive Assistant
Northbay Healthcare —Fairfield, CA
- $38.91 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Writing skills
- 403(b) matching
- Health insurance
Administrative Assistant
Ascend —Fairfield, CA
- $23 - $25 an hour
- Bilingual
- Microsoft Outlook
- Word processing
- Dental insurance
- Vision insurance
Quick Apply
Hotel Front Desk
Comfort Suites Hotel —Vacaville, CA
- $17 - $18 an hour
- Part-time
- Basic math
- English
- Hotel
Quick Apply
Program Support Assistant
US Veterans Health Administration —Fairfield, CA
- $63,081 - $82,007 a year
- Weekends as needed
- Background check
- Microsoft Outlook
- Psychiatry
2d
Experienced Dental Treatment Coordinator - Front Office
Woodland Family Dental —Woodland, CA
- $20 - $22 an hour
- Full-time
- Dental office
- Mid-level
- Organizational skills
- Health insurance
- 401(k)
Quick Apply
9d
Dental Office Administrator/Treatment coordinator
North Bay Dental —Benicia, CA
- From $27 an hour
- Full-time
- Dental office
- HIPAA
- Microsoft Office
- Employee discount
Quick Apply
Front Desk Person
Phillips Chiropractic —Woodland, CA
- From $16.90 an hour
- Full-time
- Spanish
- Data entry
- In-person
- Paid time off
Quick Apply
15h
Middle School Receptionist
VACAVILLE CHRISTIAN SCHOOL —Vacaville, CA
- $17 an hour
- Full-time
- School experience
- Sales
- Computer literacy
1d
Front Desk Agent
Fairfield Inn Vacaville —Vacaville, CA
- $17.00 - $17.50 an hour
- Computer literacy
- Hotel
- High school diploma or GED
Administrative Assistant
Davis, Campbell & Hollister —Napa, CA
- Full-time
- Writing skills
- Mid-level
- Office
Administrative & Production Assistant
Bishop Keller Inc —Napa, CA
- $25 - $35 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
OFFICE ASSISTANT (GENERAL)
California State Prison, Solano —Solano County, CA
- $3,167 - $4,357 a month
- Full-time
- Current TB test
- Ability to walk for extended periods
- Driver's License
9d

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Executive Assistant

Partnership HealthPlan of California -
Fairfield, CA

Apply Now

Job Details

Full-time
$88,154.59 - $110,193.23 a year

Qualifications

Project team coordination
Computer operation
Executive administrative support
High school diploma or GED
Driver's License
Typing

Full Job Description

Overview:

To provide administrative support to the executive leader, leadership teams, and staff as assigned. In addition to the Administrative Assistant II duties, the Executive Assistant has a higher level of education and experience and more autonomy, works with a higher level of internal/external customers, serves as liaison to external customers, and a exposed to higher confidentiality.

Responsibilities:

Fields telephone calls.
Receives and directs visitors.
Maintains assigned calendars and schedules.
Schedules and coordinates executive level meetings.
Prints and distributes meeting packets.
Creates and processes expense reports.
Creates correspondence, forms, reports, graphs, visual presentations, and other related documents.
Places catering orders.
Captures and publishes meeting minutes and other correspondence as directed.
Develops, formats, and distributes information to internal and external stakeholders.
Orders and maintains department supplies.
Creates travel requests and travel arrangements as needed (airfare, hotel, rental cars, registration).
Maintains organization charts.
Creates and maintains effective filing systems.
Creates, submits, and tracks to completion applicable training requests and other documents as directed.
Ensures applicable employee timesheets are approved per payroll timelines.
Works with leadership to develop and submit monthly update reports and documents per schedule or direction.
Acts on and/or responds to correspondence on behalf of direct manager as directed.
Applies prior experience to identify necessary efficiencies and brings to leadership’s attention.
Works with leadership on project coordination as directed.
Works with all levels of internal staff and external clients/vendors.
Exposed to highly confidential, sensitive information regarding controversial matters and personnel affairs.
Develops meeting agendas.
Serves as liaison to external stakeholders.
Submits flower orders per policy (ADM-15) and maintains a flower order log.
Assists with planning and organizing company events.
Other duties as assigned.

Qualifications:

Education and Experience

High school diploma or equivalent, associate’s degree preferred; minimum five (5) years of administrative assistant experience, preferably at an executive level and interacting with governing boards; or equivalent combination of education and experience. Familiarity with Medicaid (Medi-Cal) program preferred.

Special Skills, Licenses and Certifications

Proficient in applicable business software applications such as Microsoft Office Suite. Project coordination experience; requires strong computer and internet research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, external clients and vendors. Valid California driver’s license and proof of current automobile insurance compliant with Partnership policy are required to operate a vehicle and travel for company business.

Performance Based Competencies

Excellent oral and written communication skills are required. Excellent organizational skills with ability to prioritize assignments, maintain effective filing systems, and meet deadlines. Ability to work under minimal supervision and exercise independent judgment. Diplomacy and tact in handling highly confidential, sensitive information regarding controversial matters and personnel affairs as required. Ability to interact with executives and governing board members and vendors effectively, handling all assignments with efficiency. Must be able to handle multiple tasks and meet deadlines. Possess a strong work ethic and ability to take ownership and responsibility for projects.

Work Environment And Physical Demands

Ability to use a computer keyboard and other business machines. More than 90% of work time is spent in front of a computer monitor. When required, ability to move, carry, or lift objects of varying size, weighing up to 25 lbs.

All HealthPlan employees are expected to:

Provide the highest possible level of service to clients;
Promote teamwork and cooperative effort among employees;
Maintain safe practices; and
Abide by the HealthPlan’s policies and procedures, as they may from time to time be updated.

HIRING RANGE:

$ 88,154.59 - $110,193.23

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.

Apply Now

Refine Your Search

administration jobs in vacaville, ca

Executive Assistant

Front Desk Receptionist

OFFICE TECHNICIAN (TYPING)

Front Desk Administrator

Front Desk/Receptionist

Data Clerk - (SOL)

Front Desk Coordinator - Integrative Health & Wellness

Sales Support & Customer Operations Assistant

Executive Assistant

Administrative Assistant

Hotel Front Desk

Program Support Assistant

Experienced Dental Treatment Coordinator - Front Office

Dental Office Administrator/Treatment coordinator

Front Desk Person

Middle School Receptionist

Front Desk Agent

Administrative Assistant

Administrative & Production Assistant

OFFICE ASSISTANT (GENERAL)

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