Top 41 Administration assistant & operations coordinator (part time) Jobs in Washington Dc

Patient Coordinator
Axle —Bethesda, MD
- $100,000 - $108,000 a year
- Writing skills
- Bachelor's degree
- Mentoring
- Paid holidays
- Health insurance
Quick Apply
Operations Coordinator / Executive Assistant (Hybrid-Remote - Part-Time)
Proper Quality Cleaning —Germantown, MD
- $20 - $28 an hour
- Part-time
- Hybrid work
- Google Workspace
- Customer service
- Mid-level
Quick Apply
Culinary Operations Coordinator
Levy Sector —Hyattsville, MD
- $25 an hour
- Part-time
- Background check
- Mid-level
- Office
- Wellness program
- Paid time off
Quick Apply
9d
Administrative Coordinator - Events
First Baptist Church of Glenarden —Landover, MD
- $45,000 - $55,000 a year
- Full-time
- Hospitality
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- AD&D insurance
Quick Apply
2d
Assistant Director
The Gardner School —Washington, DC
- $53,200 - $66,500 a year
- Full-time
- School experience
- Mid-level
- Supervising experience
- Paid training
- Paid holidays
Quick Apply
7d
Program Coordinator-New Jersey Ave. Washington DC
Unity Health Care. —Washington, DC
- $23.39 - $26.31 an hour
- Weekends as needed
- Customer service
- Mid-level
- Travel
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3d
Pathways to the Future, Career Consultant
Employ Prince George's —Largo, MD
- $58,000 - $61,250 a year
- Full-time
- Mid-level
- 2 years
- Communication skills
- Profit sharing
- Health insurance
Quick Apply
10d
P26/27 DEAN OF STUDENTS (YORKTOWN)
Arlington Public Schools - VA —Arlington, VA
- $77,658 - $127,284 a year
- Full-time
- Bilingual
- School experience
- High school
Clinical Operations Manager
Greater Baden Medical Services, Inc. —Brandywine, MD
- $80,000 - $100,000 a year
- Full-time
- RN License
- Outpatient experience
- 3 years
- Dental insurance
Quick Apply
Business Manager, Department of Economics - Georgetown University College of Arts & Sciences
Georgetown University —Washington, DC
- $47,586.00 - $87,558.13 a year
- Full-time
- University
- Bachelor's degree
- Contracts
- Disability insurance
- Health insurance
8d
Graduate Funding Coordinator
George Mason University —Fairfax, VA
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Travel reimbursement
1d
Auditor
US Nuclear Regulatory Commission —Rockville, MD
- $85,447 - $133,142 a year
- Part-time
- Background check
- CPA
- Bachelor of Science
- Commuter assistance
- Paid holidays
Principal
Academy of Hope Adult Public Charter School —Washington, DC
- $116,696.25 - $160,657.00 a year
- Online Application
- School experience
- Doctoral degree
- Research
9d
CATERING OPERATIONS COORDINATOR (FULL TIME)
Chartwells HE —Washington, DC
- $20 - $28 an hour
- Urgently hiring
- Background check
- Cooking
- Mid-level
- Commuter assistance
- Disability insurance
Quick Apply
Assistant Division Director
US Judicial Branch Headquarters —Washington, DC
- $152,291 - $182,749 a year
- Full-time
- Writing skills
- Pass drug screening
- Public speaking
- Health insurance
- Flexible spending account
Care Coordinator
Full Circle Home Care —Crofton, MD
- $18 - $21 an hour
- Part-time
- Google Workspace
- Current TB test
- Mid-level
- Paid time off
- Opportunities for advancement
Quick Apply
Adult/Complex Health Clinical Faculty (Part-Time)
Chamberlain University —Tysons, VA
- Part-time
- Nursing
- RN License
- Hospital
- Flexible schedule
Quick Apply
Supervisory Financial Program Administrator
US Deputy Assistant Secretary for Finance —Washington, DC
- $126,384 - $164,301 a year
- Online Application
- Background check
- Psychiatry
- Customer service
7d
IDD Vocational Program Assistant
Arc of Greater Prince William —Woodbridge, VA
- From $17 an hour
- Weekends as needed
- Residential
- Driver's License
- Driving
- Disability insurance
- Health insurance
Community Director
American University —Washington, DC
- $53,466 a year
- Weekends as needed
- Background check
- Customer service
- Mid-level
8d

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administration assistant & operations coordinator (part time) jobs near washington dc

Patient Coordinator

Axle -
Bethesda, MD

Quick Apply

Job Details

$100,000 - $108,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Flexible spending account
Paid time off
401(k) 5% Match
Vision insurance
401(k) matching
Referral program

Qualifications

Writing skills
Bachelor's degree

Full Job Description

(ID: 2026-2703)

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a Patient Coordinator to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute of Allergy and Infectious Diseases (NIAID) located in Bethesda, MD.

Benefits We Offer:

100% Medical, Dental & Vision Coverage for Employees
Paid Time Off and Paid Holidays
401K match up to 5%
Educational Benefits for Career Growth
Employee Referral Bonus
Flexible Spending Accounts:
- Healthcare (FSA)
- Parking Reimbursement Account (PRK)
- Dependent Care Assistant Program (DCAP)
- Transportation Reimbursement Account (TRN)

Position Information:

To provide services and deliverables through performance of support services.

Additional Qualifications:

Certifications & Licenses

Bachelor's degree in Life Sciences or other related discipline.
Minimum of one (1) year of related experience.

Field of Study

Miscellaneous Biology
Communications
General Business
Miscellaneous Business Medical Administration
General Medical and Health Services
Miscellaneous Health Medical Professions

Software

MS Office Suite

Skills

Must be able to communicate clearly and concisely, both orally and in writing
Strong customer service focus
Knowledge of clinical protocols and medical terminology
Strong organizations skills with the ability to successfully manage competing priorities
Resourcefulness in problem solving
Strong interpersonal skills and ability to work effectively in a team environment
Ability to efficiently compose correspondence, prepare reports from raw data, design, set up and maintain the electronic and paper filing system
Experience scheduling patient appointments and/or travel arrangements and maintaining patient records as it relates to patient care arrangements
Travel arrangements

Deliverables:

Work products and documents related to performing logistical and administrative duties that facilitate patient travel and patient appointments by commutating with patients, caregivers, family members and staff while coordinating and planning simple and complex travel, lodging and transportation arrangements; acting as a point of contact between physicians, nursing, NIH staff, contractors and other departments; and acting as a point of contact between staff, departments and patients/caregivers/family members. - Ad-Hoc
Work products and documents related to collecting outside medical documentation, electronically scans and uploads records (including patient ID and demographic data) into the electronic medical record as appropriate; communicating with various clinical administrative support offices/clinics/employees concerning the obtainment of outside patient records. - Ad-Hoc
Work products and documents related to adapting and maintaining filing systems to create and support an ongoing data base of patient encounters and patient appointments; entering and updating clinic and/or physician appointment schedule availability into the central appointment calendar; and providing appointment and travel information to patients, including scheduled dates and times, appropriate documents to bring, clinic information, hospital maps, travel, and hotel information. - Ad-Hoc
Work products and documents related to obtaining up-to-date patient records and other pertinent information prior to appointments or visits; and sending patient appointment reminders and travel details. - Ad-Hoc

Statement of Work Details:

Mentors and coaches patient coordinators. - 1
Develops training materials, job aids and instructions for use by patient coordinators. - 2
Assesses organizational need and develops training programs to improve accuracy and performance of patient coordination processes and procedures. - 3
Participate in quality improvement initiatives and maintenance of SOPs. - 4
Monitor and identify areas of improvement in the clinic environment, clinical trial conductance in the outpatient setting, for patients, families and staff. - 5
Coordinates the recruitment, scheduling, travel and admission of research study participants.
Coordinate the recruitment, scheduling, travel and admission of research study participants with clinical staff.
Work with staff to coordinate new research patient screening appointments, procedures and imaging studies between protocol investigators and the outpatient clinic scheduling personnel.
Coordinate scheduling, travel and lodging of subjects participating in studies.
Distributes recruitment materials.
Compile promotional materials for meeting exhibits and presentations, special events and other events.
Acts as a liaison between participants, participant's relatives and staff members and communicates participant's questions, complaints, problems and concerns to appropriate staff members.
Triage questions to appropriate personnel in the team as necessary.
Maintain ongoing relationships with patients, families, caregivers, medical care providers and various individuals on a continuous long-term basis.
Respond to patient emails and phone calls; prioritize patient related issues into urgent, emergent and routine; triage the issues to the appropriate personnel in the team as necessary.
Explains policies and procedures to participants and refers them to appropriate staff.
Respond to communications with research subjects; direct questions to appropriate team member.
Collates, enters and maintains data collected on participants.
Collect outside medical documentation, electronically scans and uploads records into the electronic medical record.
Maintain patient files, medical records, and patient family contacts; file medical record notes into patient charts daily.
Create reports/spreadsheets for tracking and scheduling of protocol patients.
Obtain medical information, imaging disks and pictures from applicants on an ongoing basis; file them with the records.
Coordinates new patient referrals by obtaining pertinent information and forwarding it for review.
Refer prospective volunteers per study guidelines to the appropriate Institute contact person.
Obtain outside medical records, radiology studies, biopsy slides and submit to the respective departments at the NIH.
Communicate with appropriate staff about intake and materials and submission of materials for review.
May assist in preparing credentialing packages.
Monitors workflow and administers and revises processes to maintain and improve operations.
Work with staff to achieve optimum schedule and staff utilization; work with staff in problem solving for overlapping appointments.
Review future scheduled cases to resolve potential conflicts or problems; monitor additional reports to ensure data validity.
Troubleshoot scheduling issues to ensure maximum productivity of staff resources.
Mentors and trains staff on patient recruitment and coordination processes and procedures.
Perform logistical and administrative duties that facilitate the work of physicians, nurses, social workers, and other members of the Clinical Center (CC) staff who provide patient care.
Communicate with patients, caregivers, family members and staff while coordinating and planning simple and complex travel, lodging and transportation arrangements.
Act as a point of contact between physicians, nursing, NIH staff, contractors and other departments.
Act as a point of contact between staff, departments and patients/caregivers/family members.
Answer incoming calls, e-mails, and otherwise remains responsive to queries and concerns related to core duties as described above in a timely manner.
Collect outside medical documentation, electronically scans and uploads records (including patient ID and demographic data) into the electronic medical record as appropriate.
Communicate with various clinical administrative support offices/clinics/employees concerning the scheduling and coordination of patient appointments.
Arrange patient travel including NIH billed lodging, meal reimbursements and local transportation services.
Adapt and maintain filing systems to create and support an ongoing data base of patient encounters and patient appointments.
Enter/update clinic and/or physician appointment schedule availability into the central appointment calendar.
Provide appointment and travel information to patients, including scheduled dates and times, appropriate documents to bring, clinic information, hospital maps, travel, and hotel information.
Obtain up-to-date patient records and other pertinent information prior to appointments or visits.
Send patient appointment reminders and travel details.

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

The diversity of Axle's employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process please contact: [email protected]

This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate's experience, qualifications, skills, and location.

Quick Apply

Refine Your Search

administration assistant & operations coordinator (part time) jobs in washington dc

Patient Coordinator

Operations Coordinator / Executive Assistant (Hybrid-Remote - Part-Time)

Culinary Operations Coordinator

Administrative Coordinator - Events

Assistant Director

Program Coordinator-New Jersey Ave. Washington DC

Pathways to the Future, Career Consultant

P26/27 DEAN OF STUDENTS (YORKTOWN)

Clinical Operations Manager

Business Manager, Department of Economics - Georgetown University College of Arts & Sciences

Graduate Funding Coordinator

Auditor

Principal

CATERING OPERATIONS COORDINATOR (FULL TIME)

Assistant Division Director

Care Coordinator

Adult/Complex Health Clinical Faculty (Part-Time)

Supervisory Financial Program Administrator

IDD Vocational Program Assistant

Community Director

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