Top 4 Office administrator Jobs in Waterloo, Ia

Office Administrator
Maloney Property Maintenance LLC —Waterloo, IA
- $40,000 - $45,000 a year
- Office
- QuickBooks
- Organizational skills
- Paid time off
Quick Apply
3d
Office Coordinator
Ascension Recovery Services —Cedar Falls, IA
- Full-time
- CPR Certification
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Iowa
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Long-Term Sub - High School English Teacher
Waverly Shell Rock Community School District —Waverly, IA
- Full-time
- Classroom
- High school
- Experience working with individuals with disabilities

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Office Administrator

Maloney Property Maintenance LLC
Waterloo, IA

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Job Details

$40,000 - $45,000 a year
3 days ago

Benefits

Paid time off

Qualifications

Office supply management
Accounting systems
Customer records maintenance
Communication with suppliers
Office activity coordination
Email customer support
Account maintenance
Phone communication
Service scheduling
Client inquiry handling
Vendor coordination
Client file management
Executive administrative support
Financial records management
Financial record maintenance
Office supply ordering
QuickBooks
Organizational skills
Physical document handling
Communication skills
Accounting support
Entry level
Cross-functional communication
File organization
Office phone management
Payroll record maintenance
Customer data entry

Full Job Description

Strong operations start behind the scenes. Maloney Property Maintenance, LLC is hiring a detail-oriented Office Administrator to support office operations, customer communication, scheduling, and financial tracking for a growing landscaping company.

This role is ideal for someone organized, dependable, and comfortable balancing administrative support with bookkeeping responsibilities in a fast-paced environment.

What You'll Get

Salary Range: $40,000 – $45,000
Paid Time Off (PTO)
Potential Growth Opportunities

Compensation:

$40,000 - $45,000 base salary

Responsibilities:

Serve as the primary point of contact for customers by answering phone calls, emails, and inquiries in a professional and timely manner
Coordinate scheduling for landscaping projects, maintenance services, estimates, and customer appointments
Maintain accurate customer records, work orders, and project information
Assist with payroll and bookkeeping tasks
Coordinate communication between customers, field crews, vendors, and management to ensure projects stay on schedule
Monitor office supplies and place orders as needed to keep daily operations running smoothly
Organize and maintain both digital and paper filing systems
Support the owner and leadership team with administrative projects and day-to-day office operations

Qualifications:

Strong organization and communication skills
Ability to work independently while also collaborating effectively with a small team
Dependable, self-motivated, and able to manage responsibilities with minimal supervision
Comfortable answering phones, communicating with customers, and providing exceptional service
Experience with QuickBooks or similar software preferred

Professional, reliable, and team-focused
Bookkeeping or administrative experience is a plus
Previous experience supporting a landscaping, construction, property maintenance, home services, or trade business is helpful but not required.

About Company

Reliable outdoor maintenance and customer service have been the foundation of the company since 2014. Serving Waterloo and nearby communities, Maloney Property Maintenance, LLC specializes in landscaping, snow removal, hydroseeding, sod installation, and commercial property upkeep with a strong focus on quality and accountability.

Quick Apply

Refine Your Search

office administrator jobs in waterloo, ia

Office Administrator

Office Coordinator

Military Service - U.S. Air National Guard, Administration

Long-Term Sub - High School English Teacher

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