Top 8 Front office Jobs in Waterville, Me

Administrative Assistant
Thomas College —Waterville, ME
- Full-time
- Microsoft Word
- Microsoft Outlook
- Research
- 403(b) matching
- Paid holidays
9d
Office Specialist II / Corporations, Elections & Commissions
State of Maine —Augusta, ME
- $22.63 - $32.54 an hour
- Overtime
- Research
- Mid-level
- Office
- Paid holidays
- Health insurance
4d
Spa Attendant
Senator Inn —Augusta, ME
- From $15 an hour
- 8 hour shift
- Sales
- Hotel
- Front desk
- Profit sharing
- Paid training
Quick Apply
Medical Front Office - Patient Service Specialist
Saco Bay PT —Hallowell, ME
- $18 - $20 an hour
- Full-time
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
5d
Customer Rep Assistant II - Anticipated Vacancy
State of Maine —Augusta, ME
- $15.10 - $20.71 an hour
- Online Application
- Office
- Administrative experience
- Front desk
- Paid holidays
- Health insurance
10d
Museum Educational Program Specialist I
State of Maine —Augusta, ME
- $19.02 - $26.48 an hour
- Online Application
- Research
- Front desk
- Fingerprint clearance
- Paid parental leave
- Paid holidays
6d
Commercial Lines Administrative Specialist
Cross Insurance —Augusta, ME
- $18 - $21 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- AD&D insurance

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Office Specialist II / Corporations, Elections & Commissions
State of Maine —Augusta, ME
Acti as key administrative support for the Divisions of Election Administration, Audits and Training including front desk and phone coverage.
$22.63 - $32.54 an hour
4d
Elections Specialist / Corporations, Elections & Commissions
State of Maine —Augusta, ME
This position provides administrative service work in support of state level elections administration, including preparing for state and federal elections and…
$18.76 - $27.03 an hour
4d

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Dental Front Desk Receptionist
Heritage Dental Hilliard —Hilliard, OH
Collaborate with front desk and clinical staff to streamline office operations and enhance patient satisfaction. Dental receptionist: 3 years (Required).
From $30 an hour
Quick Apply
Part-Time Executive Support Specialist
Accel Inc —New Albany, OH
Maintain cleanliness and function of the front desk and break room. This unique role blends executive support with front office coordination, light personal…
Quick Apply

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Administrative Assistant

Thomas College -
Waterville, ME

Apply Now

Job Details

Full-time
9 days ago

Benefits

403(b) matching
Paid holidays
Disability insurance
Health insurance
On-site gym
Dental insurance
Gym membership
Life insurance
Paid sick time

Qualifications

Microsoft Word
Microsoft Outlook
Spreadsheets
Typing

Full Job Description

Thomas College, located in beautiful Waterville, Maine, is defining what it means to be the College of the Future. With a strong commitment to innovation, career readiness, and community partnerships, Thomas College is consistently ranked by U.S. News & World Report as one of Maine’s top colleges for social mobility. Our distinctive Guaranteed Job Program™, accelerated undergraduate degrees, and flexible graduate programs empower students to advance faster in business, entrepreneurship, education, technology, applied STEM, and arts & science fields. At Thomas, belonging isn’t a buzzword; it’s a promise. We create a supportive, welcoming environment where every student is seen, valued, and prepared to thrive in a rapidly changing world. For more information visit Thomas.edu.

The Administrative Assistant position will provide support to Financial Affairs, Accounting and Human Resources by assisting in the day-to-day operations of the office and serving as the office receptionist. Additionally, the position is solely accountable for the processing and maintaining of timely and accurate accounts payable and all pertinent accounting records consistent with College policy and generally accepted accounting principles (GAAP).

This is a full-time, non-exempt, hourly position.

The chosen candidate will serve as office receptionist. Run various reports and maintain various spreadsheets. Assist with special projects. Prepare Funds Requests/PO requests. Filing (both electronic and hard copy) and ensuring that employee personnel files are accurate and complete. Mail sorting/distributing. Process student refund checks weekly.

Process Accounts Payable

Provide support and assist in integration of new Accounts Payable system
Monitor new Accounts Payable system
Promptly research (both internally and externally) all discrepancies with vendor payments to ensure compliance to both college policies and GAAP.
Manage monthly reconciliations
Manage office supply system.
Manage vendor purchase orders.
Manage disbursement of petty cash funds.

Most of the time spent performing the functions of the position are done at a computer workstation. Must be able to sit at a workstation and key for up to 7.5 hours a day 5 days a week.

Must have intermediate computer skills in Word, Excel, and Outlook. Basic knowledge of accounting. Ability to work in a fast-paced environment and ability to multi-task effectively. Good interpersonal and communication skills; ability to work effectively with faculty, staff, job applicants, and vendors. Ability to work independently as well as part of a team.

Associates Degree in Accounting or a closely related field or 2 – 4 years experience with computerized accounts payable systems. Office administration experience preferred. Knowledge of Intuit Enterprise Solutions (IES) and/or third party payment platforms preferred.

Thomas offers a competitive benefits package to include:

Medical insurance, dental insurance, life insurance, disability insurance, 6% 403(b) matching plan, paid vacation, paid sick leave, thirteen paid holidays, on-site gym, meal discounts and free tuition for employees, spouse and dependent children.

Interested applicants should submit a cover letter, resume and names of three professional references. Please include an email address on your application materials.

Thomas College is an equal opportunity employer.
Thomas College's mission is to prepare students for success in their personal and professional lives, and for leadership and service in their communities.

Apply Now

Refine Your Search

front office jobs in waterville, me

Administrative Assistant

Office Specialist II / Corporations, Elections & Commissions

Spa Attendant

Medical Front Office - Patient Service Specialist

Customer Rep Assistant II - Anticipated Vacancy

Museum Educational Program Specialist I

Commercial Lines Administrative Specialist

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