Top 49 Administrative coordinator Jobs in Webster, Ny

Administrative Coordinator, Advising
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Full-time
- Remote
- Microsoft Excel
- Mid-level
- Office
Staff Administrative Coordinator IV
University of Rochester —Rochester, NY
- $20.34 - $28.51 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
9d
Office Coordinator
Maxim Healthcare Services Direct —Rochester, NY
- $23 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
11d
Administrative Coordinator III, MAG
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Part-time
- Mid-level
- Office
- High school diploma or GED
Operations Coordinator
LaBella Associates —Rochester, NY
- $65,000 - $75,000 a year
- Full-time
- Microsoft Word
- 5 years
- Office
- Profit sharing
- Wellness program
Quick Apply
Department Coordinator IV
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Inventory management
- Office
Administrative Coordinator III
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Psychiatry
Department Coordinator
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Remote
- Writing skills
- Mid-level
- Office
Operations Coordinator
Griswold Care Pairing for Greater Rochester, NY —Rochester, NY
- $22 - $25 an hour
- Part-time
- Office
- Administrative experience
- Home Health
Quick Apply
12d
Office Coordinator
Greenlight Networks —Rochester, NY
- $22 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
Quick Apply
8d
Family Navigator- Administrative Coordinator III-2
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Day shift
- Mid-level
- Office
- High school diploma or GED
Admin Coordinator III
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Coordinator (Part-time)
Bartlett Tree Experts —Rochester, NY
- $20 - $24 an hour
- Part-time
- Leadership
- Communication skills
- Entry level
8d
Department Coordinator IV(L50)
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Inpatient
- University
- Bachelor's degree
Office Coordinator
PREMIUM MORTGAGE CORPORATION —Rochester, NY
- $20 - $22 an hour
- Full-time
- Office
- Residential
- Administrative experience
- Health savings account
- Paid holidays
Quick Apply
Academic Administrative Support Coordinator, RIT College of Liberal Arts
Rochester Institute of Technology —Rochester, NY
- $17.90 - $28.60 an hour
- Email
- Mid-level
- 3 years
- University
4d
Administrative Coord III
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Psychiatry
- Customer service
Membership Coord III, MAG
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Weekends as needed
- Databases
- University
- Bachelor's degree
Administrative Coordinator III - Office of Academic Affairs
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Administrative/ Program Support Coordinator II, Diagnostic Medical Sonography CHST
Rochester Institute of Technology —Rochester, NY
- $18 - $24 an hour
- Email
- Mid-level
- Office
- 3 years

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Administrative Coordinator, Advising

University of Rochester -
Rochester, NY

Apply Now

Job Details

Full-time
$19.04 - $26.63 an hour

Qualifications

Administrative experience
High school diploma or GED

Full Job Description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

435 Alumni Rd, Rochester, New York, United States of America, 14627

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

Department:

200212 Center for Advising Services

Work Shift:

UR - Day (United States of America)

Range:

UR URG 104 H

Compensation Range:

$19.04 - $26.63

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL SUMMARY
Serve as the primary point of contact in a high-traffic, student-centered office. Responsible for delivering outstanding customer service by welcoming visitors, managing scheduling, answering phone calls, responding to chat inquiries, and supporting day-to-day administrative functions. Provides operational support to the College Center for Advising Services (CCAS) and administrative assistance to the advising team.

ESSENTIAL FUNCTIONS

Serves as the first point of contact for visitors—including students, families, staff, and faculty—by providing general information and directing them to appropriate staff or departments.
Responds to incoming calls on a five-line phone system, responds to chat inquiries, and ensures prompt, accurate assistance.
Supports student peer advisors by offering administrative guidance, answering questions, and helping ensure they have the tools and information needed for success.
Maintains office supplies and inventory. Proactively identifies and fulfills replenishment needs.
Checks and manages office voicemail, forwarding messages as needed and updating the staff calendar to reflect appointments and availability.
Submits and tracks facilities requests to ensure a well-maintained and functional office environment.
Coordinates daily front-desk coverage to ensure consistent support for the advising needs of the office.
Accurately records and distributes minutes for weekly staff meetings and other committee meetings, ensuring timely documentation of key discussion points and action items.
Performs additional administrative duties as assigned to support the overall operations of the office.

Program Support:

Coordinates and schedules meetings using the office’s scheduling system, ensuring accuracy and timeliness.
Supports individual advisors with meeting coordination and event planning, including managing logistics, reserving rooms, arranging catering, and confirming all necessary details for successful execution.
Assists with ongoing special projects and contribute to front office operations as a member of the administrative support team.
Serves as part of the two-person Letters Team responsible for sending timely communications to students and faculty regarding student status changes and requests.
Provides administrative support for the e5 and Take Five Scholars Program, including advisor initiatives, special programming, and the Advisor Assignment process.
Reviews and processes drop/add forms submitted by students. Determine necessary follow-up actions, notifies advisors, and manages the underload review and approval process. Tracks and monitors submissions and generates semester statistical reports to document underload trends.
Pulls and organizes data from internal systems. Formats and maintains Excel reports to support team analysis and decision-making.

Other duties as assigned.

QUALIFICATIONS

High School diploma or equivalent required.
Associate’s Degree preferred.
2 years of administrative/office support and practical office experience
Or equivalent combination of education and experience required.
Strong organizational skills, excellent customer service skills, and ability to multitask preferred.
Ability to be sensitive to student and faculty needs preferred.
Effective communication skills preferred.
Accuracy and attention to detail and ability to proactively resolve problems to determine best course of action preferred.
Ability to work collaboratively in a team-oriented environment with a friendly and professional demeanor preferred.
Proficiency in Microsoft Office preferred.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

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Refine Your Search

administrative coordinator jobs in webster, ny

Administrative Coordinator, Advising

Staff Administrative Coordinator IV

Office Coordinator

Administrative Coordinator III, MAG

Operations Coordinator

Department Coordinator IV

Administrative Coordinator III

Department Coordinator

Operations Coordinator

Office Coordinator

Family Navigator- Administrative Coordinator III-2

Admin Coordinator III

Administrative Coordinator (Part-time)

Department Coordinator IV(L50)

Office Coordinator

Academic Administrative Support Coordinator, RIT College of Liberal Arts

Administrative Coord III

Membership Coord III, MAG

Administrative Coordinator III - Office of Academic Affairs

Administrative/ Program Support Coordinator II, Diagnostic Medical Sonography CHST

I want to receive the latest job alert for administrative coordinator in webster, ny

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