Top 524 Proposal Jobs in West Des Moines, Ia

City Clerk
City of Johnston —Johnston, IA
- Full-time
- Customer service
- 5 years
- Research
Quick Apply
8d
Account Manager, RedMedia
Hy-Vee Inc —West Des Moines, IA
- Full-time
- Remote
- Marketing
- Pass drug screening
- Mid-level
10d
Administrative Coordinator
By Degrees Foundation —Des Moines, IA
- $45,000 - $55,000 a year
- Background check
- Google Workspace
- Inventory management
- Paid holidays
- Paid time off
Quick Apply
4d
Foodservice Equipment Specialist
Iowa-Des Moines Supply, Inc. —Des Moines, IA
- $75,000 - $85,000 a year
- Full-time
- Customer service
- Mid-level
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
LTL Transportation Sales
Dynamix SearchForce, Inc —Des Moines, IA
- Full-time
- Customer service
- Mid-level
- Business development
- Relocation assistance
- Health insurance
Quick Apply
Logistics Commercial Development Director
Decker Truck Line, Inc. —West Des Moines, IA
- Office
- 3 years
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
11d
Security Sales Consultant
SEi —Des Moines, IA
- Weekends as needed
- Background check
- Pass drug screening
- Mid-level
Quick Apply
General Contracting Project Coordinator
Seneca Companies, Inc. —Des Moines, IA
- $23 - $27 an hour
- Full-time
- Background check
- Microsoft Excel
- 5 years
- Wellness program
- Health savings account
Quick Apply
Traveling Construction Superintendent
Lloyd Companies Inc —Des Moines, IA
- Full-time
- Background check
- Schematics
- Construction site
- Health insurance
- Dental insurance
Quick Apply
Account Executive - Tech Sales
Zirous —Urbandale, IA
- Full-time
- Hybrid work
- Public speaking
- Office
- 3 years
- Flexible schedule
Quick Apply
Lead Control Systems Engineer
Automatic Systems Group LLC —Iowa
- System design
- Office
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
Commercial Estimator
Merit Management Group —Urbandale, IA
- $60,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Construction site
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Preconstruction Estimator
Protouch Staffing —Des Moines, IA
- $80,000 - $110,000 a year
- Hospitality
- Microsoft Outlook
- Mid-level
Quick Apply
Business Development Manager
Peoplelink Group —Urbandale, IA
- $75,000 - $85,000 a year
- Mid-level
- Business development
- Driver's License
- Health insurance
Quick Apply
Roofing Sales Consultant
Golden Rule Plumbing, Heating, Cooling & Electrical —Grimes, IA
- $70,000 - $100,000 a year
- Contract
- Clean driving record
- Construction site
- No experience needed
- Health insurance
- Dental insurance
Quick Apply
Construction Project Engineer
Shank Constructors Inc —Johnston, IA
- $70,000 - $85,000 a year
- Full-time
- Construction site
- Mid-level
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
Sales Consultant
TruTeam —West Des Moines, IA
- $30,000 - $250,000 a year
- Weekends as needed
- 18 years or older
- Up to 50% travel
- Construction site
- Wellness program
- Health savings account
Quick Apply
BMS/Controls SME
Salute Inc. —West Des Moines, IA
- $133,200 - $150,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Military
- Health savings account
- AD&D insurance
4d
Project Manager (Commercial Construction)
Beal Derkenne Construction —Des Moines, IA
- $80,000 - $100,000 a year
- Full-time
- PMP
- Construction site
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Senior Estimator
Performance Contracting —Des Moines, IA
- $90,000 - $120,000 a year
- Full-time
- Background check
- Microsoft Excel
- Construction site
- AD&D insurance
- Paid holidays
Quick Apply

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City Clerk

City of Johnston -
Johnston, IA

Quick Apply

Job Details

Full-time
8 days ago

Qualifications

Research

Full Job Description

Description:

Summary:

Under the general direction of the City Administrator, the City Clerk is responsible for planning, organizing, directing, and managing the official records and documents of the City; facilitating all activities associated with the City Council’s legislative process; ensuring proper legal compliance of municipal proceedings, notices, and publications; and providing administrative support to City leadership.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Prepares City Council agenda, official notices and publications; monitors staff reports and edits same for compliance with legal procedures and Council protocols; compiles and publishes agenda packet including items to be reviewed and acted upon during the Council meeting. Attends regular and special Council meetings, operates A/V equipment, and prepares the minutes following the meeting. Maintains Council Chambers technology and agenda management software.
Prepares or assists with the preparation and formatting of resolutions, ordinances, legal notices, and other official documents in coordination with the City Administrator, City Attorney, and appropriate departments.
Authenticates, attests, certifies, and obtains required signatures on ordinances, resolutions, contracts, agreements, deeds, easements, bonds, and other official City documents; coordinates recording, filing, distribution, and publication as required by law.
Maintains the City Code and coordinates updates and codification as needed. Maintains and safeguards all ordinances, resolutions, contracts, and other official City documents. Serves as custodian of official City documents and public records; ensuring compliance with legal requirements regarding public notices, publications, and posting of city business.
Provides guidance to City departments, boards, and commissions regarding compliance with Iowa Open Meetings and Open Records laws and coordinates training as appropriate.
Coordinates and manages all public records requests, ensuring compliance with state and local public records laws and regulations. This includes analyzing, processing, and responding to requests in coordination with city departments, acknowledging receipt, estimating costs, and notifying requestors of applicable fees and timeframes. Maintain knowledge of statutory and regulatory developments related to public records, train staff as appropriate, and regularly review policies and procedures for process improvement.
Administers and manages the City's records management program, including developing and implementing procedures for records retention, retrieval, and disposal, and preserving official city documents. Ensures accurate and up-to-date filing, indexing, and tracking of all city records.
Oversees the processing, issuance, and renewal of municipal licenses and permits including Special Events, alcohol, tobacco/vape/nicotine, solicitor, massage permits. Reviews applications for completeness, verifies compliance with ordinances, regulations, and policies; and maintains organized records of all licenses and permits issued.
Collaborates with County officials as necessary for municipal election processes in accordance with the Iowa Code.
Provides administrative and project support to the City Administrator and Assistant City Administrator, including special projects, correspondence, scheduling, research, meeting coordination, preparation of presentations and meeting materials, conference and travel coordination, follow-up tracking, customer service, and other administrative assignments.
Coordinates the appointment process for City boards, commissions, committees, and outside organizations, including recruitment and receipt of applications, tracking terms and vacancies, preparing appointment materials, notifying appointees, and maintaining current membership rosters.
Attend meetings of committees, boards, and commissions as directed by the Council or the City Administrator.
Receives and maintains official bids, proposals, petitions, claims, and other formal submissions to the City as required by law or City policy and assists with bid openings as assigned.
Prepares proclamations, certificates, correspondence, and other ceremonial or official documents for the Mayor, City Council, and City Administrator as assigned.
Performs other duties and responsibilities as assigned by the City Administrator.

KNOWLEDGE, SKILLS & ABILITIES:

Knowledge of Iowa laws applicable to municipal government, including open meetings, public records, municipal elections, records retention, publication requirements, and the statutory duties of the City Clerk..
Strong ability to prepare and maintain detailed official records and minutes.
Excellent organization, accuracy, and attention to detail, and the ability to perform a variety of duties with accuracy and speed while adhering to legal and sensitive deadlines.
Ability to read and interpret the Code of Iowa, Johnston Municipal Code, resolutions, ordinances, legislation, policies, license and permit applications and contracts.
Excellent written and verbal communication skills.
Ability to maintain confidentiality.
Ability to exercise considerable independent judgment in the performance of assigned duties.

PHYSICAL & WORKING CONDITIONS:

Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively;
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to perform routine office duties;
Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to function in a normal office environment;
Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to perform office duties.
Work performed in an office environment subject to frequent interruptions.

Requirements:

Minimum Qualifications:

Bachelor’s degree in public administration, business administration, or related field; or any combination of education and experience sufficient to perform the essential duties.
Five (5) years of progressively responsible experience in municipal government, public administration, executive or administrative support, records management, or a related field, preferably in a municipal or government setting.
Completion of Municipal Clerks’ Institute (three-year program) within five years of appointment.
Valid Iowa driver’s license or ability to obtain one.
Successful completion of all pre-employment screenings.

Quick Apply

Refine Your Search

proposal jobs in west des moines, ia

City Clerk

Account Manager, RedMedia

Administrative Coordinator

Foodservice Equipment Specialist

LTL Transportation Sales

Logistics Commercial Development Director

Security Sales Consultant

General Contracting Project Coordinator

Traveling Construction Superintendent

Account Executive - Tech Sales

Lead Control Systems Engineer

Commercial Estimator

Preconstruction Estimator

Business Development Manager

Roofing Sales Consultant

Construction Project Engineer

Sales Consultant

BMS/Controls SME

Project Manager (Commercial Construction)

Senior Estimator

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