Recruitment #26-5140-001
Date Opened 8/3/2026 08:00:00 AM
Filing Deadline 8/21/2026 4:00:00 PM
Location Los Angeles Valley College
Salary $5,357.65 - $6,637.19/mo; $64,291.80 - $79,646.28/yr (based on a full-time, 12-month position)
Job Type Open and Promotional
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Definition
Performs specialized clerical duties related to the preparation and processing of procurement documents and provides technical support in gathering information and expediting the purchase of materials, services, equipment, and supplies for a college or the District Office.
Typical Duties
Processes purchase orders and verifies accuracy of requisition coding and availability of funding using a computerized purchasing system.
Generates procurement documents and reports using a computerized purchasing system.
Monitors the status of purchases in progress and initiates follow-up contact with vendors to obtain status information.
Informs District staff of problems regarding the terms of purchasing agreements, the availability of goods, and schedules and deliveries.
Reorders standard items using existing purchasing agreements.
Processes payment documents based on vendor compliance with purchase orders.
Answers inquiries from college and District staff on matters such as purchasing procedures, clarification of information concerning items to be purchased, approval for substitutions and changes, and items delivered.
Provides information to District staff regarding appropriate use of procurement documents and sources of supply.
Obtains product information for departments.
Identifies purchasing patterns and requests contracts to meet recurring purchasing needs.
Contacts vendors, sales representatives, and distributors to obtain information on items, services, prices, discounts, and delivery dates.
Searches catalogs and other publications for information on goods and services.
Compiles comparative information on goods and services to aid departments in making purchasing decisions.
Effectively utilizes standard office software applications in the preparation of office correspondence and reports pertinent to purchasing and related matters.
Assists in the clerical processing of contracts within established District procedures.
Recommends procedural changes related to the clerical support functions of the office.
Maintains equipment and supply contracts file.
May provide work direction to assigned clerical staff and student employees.
Performs related duties as assigned.
Distinguishing Characteristics
A Procurement Technician is responsible for preparing and processing procurement documents and providing technical support in gathering information and expediting the purchase of materials, services, equipment and supplies for a college or the District Office.
An Assistant Procurement Specialist assists in negotiating, preparing, and processing contracts, leases, and procurement documents for a variety of equipment, materials, supplies and services for the District.
An Administrative Aide is responsible for preparing and processing documents and providing technical support in the areas of budgeting, purchasing, personnel, payroll, contracts, academic scheduling, and other administrative services for a centralized administrative office at a college or the District Office.
Supervision
Immediate supervision is received from a classified supervisor or manager. Work direction may be received from a Procurement Specialist. May provide work direction to assigned clerical staff and student employees.
Class Qualifications
Knowledge of:
Purchasing terminology
Common business practices related to the purchasing cycle
District's purchasing procedures, operations, and policies
Clerical practices and procedures
Letter, memorandum, and report formats
Principles of business English, punctuation, spelling, and grammatical usage
Customer service techniques for public contact in person, on the telephone, and in written communication
Capabilities of computer systems, software, and hardware common to purchasing including Enterprise Resource Planning (ERP) systems
Recordkeeping procedures
Skill in:
Use of computer and standard office equipment
Ability to:
appropriate purchasing policies and procedures to specific transactions
Effectively utilize computer equipment and software in the performance of duties including Enterprise Resource Planning (ERP) systems used to extract purchasing data and process purchase orders
Perform accurate mathematical calculations of moderate difficulty
Critically review source data, detect, and correct errors
Give clear and concise instructions
Organize and maintain accurate and complete records and files
Record data neatly and accurately in standard and electronic files
Read and understand fund information applicable to purchasing
Prepare letters, memos, and reports
Meet schedules and timelines
Work effectively with vendors, sales representatives, distributors, and District staff
Learn specialized software applications
Entrance Qualifications
Education:
Graduation from high school or its equivalent AND one year of full-time, paid clerical experience in procurement.
Benefits
Medical and dental insurance and vision care plans are provided for employees and their dependents.
A $50,000 life insurance policy is provided free of charge for each employee.
New employees receive 12 full-pay days and 88 half-pay days of illness leave.
19 paid holidays per year.
Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
Employee Assistance Program
Selection Process
The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.
Reasonable Accommodations
Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.
In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always for a position and request reasonable accommodation at the appropriate time.
Pay: $64,291.80 - $79,646.28 per year
Work Location: In person
