Top 161 General and administrative assistant Jobs in West Palm Beach, Fl

Human Resources Payroll Coordinator/ Administrative Coordinator
Oliveri Millworks —West Palm Beach, FL
- Multiple hires
- Spanish
- English
- Mid-level
Quick Apply
5d
Office Administrator
Wallace Surveying - powered by ZenaTech Inc. —West Palm Beach, FL
- $20 - $24 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Assistant to General Manager
Braman Honda Palm Beach —Greenacres, FL
- Full-time
- Background check
- Spanish
- Dealership
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Campbell Property Management —Riviera Beach, FL
- Up to $25 an hour
- Full-time
- Office
- Communication skills
- Entry level
Quick Apply
Admin Assistant
Campbell Property Management —West Palm Beach, FL
- $22 - $25 an hour
- Weekends as needed
- Entry level
Quick Apply
Front Desk
Campbell Property Management —Boynton Beach, FL
- Up to $25 an hour
- Full-time
- Office
- Data entry
- Entry level
Quick Apply
4d
Operations Admin I
FedEx —West Palm Beach, FL
- Full-time
- Mid-level
- Travel
- 2 years
1d
Office Assistant
Kasper Electrical —Palm Beach Gardens, FL
- $18 - $28 an hour
- Full-time
- Mid-level
- Organizational skills
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Office Assistant
Top Notch Pool Service LLC —West Palm Beach, FL
- From $20 an hour
- Full-time
- Customer service
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
Seacrest Services —Jupiter, FL
- $23 an hour
- Full-time
- Computer literacy
- English
- Office
Quick Apply
5d
Administrative Assistant (Part-Time)
Raven Heir Tracing LLC —West Palm Beach, FL
- $25 - $35 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Writing skills
- Flexible spending account
- Paid time off
Quick Apply
Human Resources Assistant
Palm Beach Atlantic University —West Palm Beach, FL
- Full-time
- Writing skills
- Office
- University
Permit Technician & Admin Assistant
TEW & TAYLOR —Palm Beach, FL
- $60,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Assistant School Office
The School District of Palm Beach County —West Palm Beach, FL
- Full-time
- Background check
- US work authorization
- Military encouraged
11d
Part Time Receptionist/Administrative Assistant
Findlay Galleries —Palm Beach, FL
- $18 - $25 an hour
- Part-time
- Customer service
- Writing skills
- Mid-level
- Health insurance
- Paid time off
Quick Apply
12d
General and Administrative Assistant
Carriage House Palm Beach —Palm Beach, FL
- $24 - $26 an hour
- Part-time
- Microsoft Excel
- Computer literacy
- English
- Disability insurance
- Health insurance
Quick Apply
Receptionist/Administrative Assistant - Full-time - Arden Courts West Palm Beach
Arden Courts —West Palm Beach, FL
- Full-time
- Background check
- Microsoft Excel
- English
- Paid holidays
- Health insurance
10d
Office Assistant for Busy Car Dealership
All Approved Autoworks, LLC —West Palm Beach, FL
- $18 - $22 an hour
- Full-time
- Dealership
- English
- Administrative experience
Quick Apply
Assistant School Office (Attd)
The School District of Palm Beach County —Greenacres, FL
- Full-time
- Background check
- US work authorization
- Military encouraged
Office Assistant
Weiss Ratings LLC —Palm Beach Gardens, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply

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Human Resources Payroll Coordinator/ Administrative Coordinator

Oliveri Millworks -
West Palm Beach, FL

Quick Apply

Job Details

Full-time
5 days ago

Qualifications

Spanish
English
Attention to detail
Data entry
Organizational skills
Time & attendance systems
Workday

Full Job Description

Human Resources & Payroll Coordinator / Administrative Coordinator

Position Summary

We are seeking a highly organized, dependable, and bilingual HR & Payroll Coordinator / Administrative Coordinator to support the day-to-day administrative, human resources, payroll, and office operations of the company. This position will serve as a primary point of contact for employees, applicants, vendors, and visitors while providing direct administrative support to the Company President.

The ideal candidate is professional, organized, detail-oriented, responsive, and comfortable handling confidential employee and company information. Strong English and Spanish communication skills are required.

Key Responsibilities

Reception & Office Administration

Serve as the primary receptionist and welcoming point of contact for the company.
Answer and direct all incoming phone calls in a professional and timely manner.
Greet visitors, employees, vendors, and customers as needed.
Manage general office communications and administrative needs.
Assist with maintaining an organized and professional office environment.

Payroll

Process and manage weekly payroll accurately and on schedule.
Collect, review, and verify employee timekeeping and attendance information.
Resolve payroll discrepancies and work with management and employees to correct issues.
Maintain accurate and confidential payroll records.
Coordinate payroll-related reporting and documentation as needed.

Human Resources & Employee Administration

Coordinate the employee onboarding process from offer through completion of required paperwork.
Prepare and maintain employee files and personnel records.
Assist with new-hire documentation, policies, forms, and required employment paperwork.
Monitor employee attendance and maintain accurate attendance records.
Assist management with employee-related administrative matters.
Maintain confidentiality of all employee, payroll, benefits, and company information.

Recruiting & Application Management

Assist with recruiting and hiring activities for open positions.
Post and maintain job openings on appropriate recruiting platforms.
Monitor incoming applications and resumes.
Screen and organize applicants and coordinate interviews with management.
Communicate with candidates throughout the hiring process.
Maintain accurate applicant records and hiring documentation.

Employee Benefits

Assist employees with questions regarding company benefits.
Coordinate employee enrollment, changes, and documentation for benefits programs.
Maintain accurate benefits records.
Assist with annual benefits renewals and open enrollment.
Communicate benefits information to employees in both English and Spanish when needed.

Insurance & Insurance Audits

Assist with company insurance administration, including maintaining certificates, policies, and related documentation.
Coordinate and organize information needed for insurance renewals and audits.
Assist with workers' compensation and other company insurance documentation as needed.
Work with insurance representatives, brokers, and company management to provide requested information.
Maintain accurate and organized insurance records.

Executive Support – Company President

Provide direct administrative support to the Company President.
Manage and maintain the Company President's calendar and schedule.
Coordinate appointments, meetings, and other commitments.
Help organize and prioritize the Company President's daily schedule.
Serve as a point of contact for scheduling and appointment coordination.
Assist with administrative tasks, correspondence, follow-up items, and other responsibilities as assigned.
Anticipate scheduling and administrative needs and help ensure that commitments are organized and completed efficiently.
Handle confidential information and communications with the highest level of professionalism and discretion.

Bilingual Responsibilities

Communicate effectively with employees, applicants, vendors, and other contacts in English and Spanish.
Translate or explain company policies, payroll, benefits, onboarding, and HR-related information when necessary.
Assist Spanish-speaking employees with questions and administrative needs.

Qualifications

2+ years of experience in human resources, payroll, office administration, recruiting, or a related field preferred.
Bilingual in English and Spanish required.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Strong attention to detail and accuracy.
Ability to handle confidential and sensitive information professionally.
Proficiency with Microsoft Office and standard office software.
Experience with payroll and/or HR software preferred.
Ability to manage multiple priorities and meet deadlines.
Professional, dependable, and approachable demeanor.
Ability to work independently while also supporting multiple departments and members of management.

Ideal Candidate

The ideal candidate is someone who can wear many hats and keep the office running smoothly. This person should be comfortable moving between payroll, HR, recruiting, employee questions, phone calls, insurance paperwork, scheduling, and executive support throughout the day.

The successful candidate will be highly organized, proactive, trustworthy, and capable of recognizing what needs to be done without always being asked. Because this position handles payroll, employee information, benefits, insurance, and executive scheduling, confidentiality, accuracy, and discretion are essential.

Position Type

Full-Time

Reports To

Company President / Company Management

Work Location: In person

Quick Apply

Refine Your Search

general and administrative assistant jobs in west palm beach, fl

Human Resources Payroll Coordinator/ Administrative Coordinator

Office Administrator

Administrative Assistant to General Manager

Administrative Assistant

Admin Assistant

Front Desk

Operations Admin I

Office Assistant

Office Assistant

Administrative Assistant

Administrative Assistant (Part-Time)

Human Resources Assistant

Permit Technician & Admin Assistant

Assistant School Office

Part Time Receptionist/Administrative Assistant

General and Administrative Assistant

Receptionist/Administrative Assistant - Full-time - Arden Courts West Palm Beach

Office Assistant for Busy Car Dealership

Assistant School Office (Attd)

Office Assistant

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