Top 1 Construction project administrative assistant Jobs in Winter Haven Fl

Construction Project Administrative Assistant
CEM Development —Lakeland, FL
- $45,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health insurance
- Dental insurance
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Construction Project Administrative Assistant

CEM Development -
Lakeland, FL

Quick Apply

Job Details

Full-time
$45,000 - $60,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Teamwork
Construction administrative experience
Business Administration
Associate's degree
Time management

Full Job Description

CEM Construction is a growing multifamily general contractor specializing exclusively in the construction of large-scale luxury apartment communities throughout South West and Central Florida. We are seeking a highly organized, detail-oriented Construction Project Administrative Assistant to support our Project Managers and Superintendents throughout the construction lifecycle.

This is an excellent opportunity for someone looking to build a long-term career in commercial construction with a fast-growing company.

Responsibilities

Provide administrative support to Project Managers and Superintendents on active multifamily construction projects.
Maintain project documentation including contracts, subcontracts, RFIs, submittals, change orders, purchase orders, meeting minutes, and closeout documents.
Manage and organize project files using Procore and company document management systems.
Coordinate subcontractor onboarding, insurance certificates, contracts, and compliance documentation.
Track permits, inspections, utility coordination, and project deadlines.
Prepare meeting agendas, take meeting minutes, and distribute action items.
Assist with project scheduling, vendor coordination, and material deliveries.
Process invoices, lien waivers, and other project accounting documentation in coordination with the accounting department.
Maintain daily reports and assist with project reporting.
Coordinate project startup and closeout documentation.
Answer phones, respond to emails, and provide professional support to subcontractors, vendors, owners, architects, and consultants.
Assist with bid packages, contract preparation, and procurement documentation.
Perform general office and administrative duties as assigned.

Qualifications

3+ years of administrative experience, preferably in commercial or multifamily construction.
Experience supporting Project Managers or Construction Superintendents is strongly preferred.
Working knowledge of construction documentation including:
RFIs
Submittals
Change Orders
Purchase Orders
Pay Applications
Contracts
Lien Waivers
Proficiency in Procore and/or Autodesk is strongly preferred.
Experience with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced construction environment.
High attention to detail with strong proofreading and document management skills.
Professional demeanor and ability to interact with subcontractors, design professionals, and ownership.

Preferred Qualifications

Experience supporting large multifamily construction projects (180–360 units).
Experience with project accounting software or ERP systems.
Knowledge of construction scheduling and procurement processes.
Associate's or Bachelor's degree in Business Administration, Construction Management, or related field is a plus.

Why Join CEM Construction?

At CEM Construction, we are focused on building high-quality luxury multifamily communities while developing exceptional people. Our employees are given the opportunity to grow professionally, take ownership of their work, and contribute to projects that make a lasting impact throughout Central Florida.

We offer:

Competitive salary
Paid Time Off
Health, Dental & Vision Insurance
401(k) with Company Match
Professional Development Opportunities
Career Advancement within a growing organization
Collaborative and team-oriented work environment

If you are highly organized, thrive in a fast-paced construction environment, and want to be part of a company building premier multifamily communities, we encourage you to apply.

Pay: $45,000.00 - $60,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

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Construction Project Administrative Assistant

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