Top 12 Executive assistant Jobs in Zachary, La

Executive Assistant
Loadstar —Baton Rouge, LA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Military
- Travel reimbursement
- Paid holidays
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Administrative Assistant 5
LDH-Medical Vendor Administration —Baton Rouge, LA
- $3,127 - $6,136 a month
- Mid-level
- Office
- Communication skills
- Paid parental leave
- Paid holidays
11d
Administrative Assistant 4 (Child Welfare - Baton Rouge Region)
DCFS-Department of Children and Family Services —Baton Rouge, LA
- $2,732 - $4,682 a month
- Monday to Friday
- Pass drug screening
- Mid-level
- Office
- Paid parental leave
- Paid holidays
4d
ADMINISTRATIVE ASSISTANT 6
DOC-Administration —Baton Rouge, LA
- $3,345 - $6,566 a month
- Research
- Office
- Military encouraged
- Paid parental leave
- Paid holidays
2d
Personal Assistant to CEO
Chris Corzo Injury Attorneys —Baton Rouge, LA
- $57,500 a year
- Full-time
- Mid-level
- Organizational skills
- Communication skills
- Health insurance
- Dental insurance
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Executive Assistant - Our Lady of the Lake Main Campus
Franciscan Missionaries of Our Lady Health System —Baton Rouge, LA
- Day shift
- Mid-level
- Office
- High school diploma or GED
Executive/Confidential Assistant
Gov-Office of the State Public Defender —Baton Rouge, LA
- Online Application
- Management
- Bachelor's degree
- US work authorization
9d
Executive Project Analyst
University of New Orleans —Baton Rouge, LA
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Assistant to School of Music Director
Louisiana State University —Baton Rouge, LA
- Full-time
- Background check
- Office
- Microsoft Office
- Paid holidays
- Dental insurance
13d
Secretary/Director
East Baton Rouge Parish School System —East Baton Rouge Parish, LA
- Computer literacy
- Mid-level
- Office
EA/Social Media Manager
Fujis Totes, LLC —Baton Rouge, LA
- $15 - $19 an hour
- Full-time
- Research
- Mid-level
- Cash register
Quick Apply

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Program Administration Records Coordinator _2224
Sevita —Baton Rouge, LA
Responds to requests for medical records and performs other assigned clerical duties. Prepares file labels and maintains and audits filing sequence.
Administrative Assistant 4
LDH-Office of Public Health —Baton Rouge, LA
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state…
$2,732 - $4,682 a month
4d

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Executive Assistant to the President
Security Risk Management Consultants —Gahanna, OH
Answering incoming telephone calls, routing inquiries appropriately, and ensuring timely follow-up on client and business communications.
$26 - $35 an hour
Quick Apply
2d
Executive Assistant
Pennant Construction —Worthington, OH
Comfortable with email, scheduling tools, and basic computer tasks. Handle documentation, emails, and follow-ups.
$20 - $25 an hour
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3d

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executive assistant jobs near zachary, la

Executive Assistant

Loadstar -
Baton Rouge, LA

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Job Details

Full-time

Benefits

Travel reimbursement
Paid holidays
Disability insurance
Health insurance
Dental insurance
Vision insurance
401(k) matching
Life insurance
Paid sick time

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Microsoft Outlook
Writing skills
English
Driver's License
Desktop applications
Custom report preparation

Full Job Description

Loadstar, The Greater Baton Rouge Business Report’s 2026 Company of the Year, is creating a new Executive Assistant position to support two of Loadstar’s principal leaders. This will be a dynamic and challenging role in one of Louisiana’s most promising new companies. It offers significant responsibility, influence, and visibility both internal and external.
Loadstar services the refining, chemical, and marine transportation industries. As Louisiana’s first Certified Evergreen® company, we are committed to private ownership and long-term growth. The company has twice been recognized as a Best Place to Work, and received multiple awards for safety, performance, and customer service.
We seek someone who is exceptionally smart and polished, with drive, curiosity, and creativity to support a high-performing team that moves fast. He or she will need to work both independently and collaboratively to get things done. High emotional intelligence, attention to detail, excellent written and verbal skills, a refreshing sense of humor, and a bright, positive outlook are essential.
We want someone who shares our values including hard work, family, and fun. Experience is a plus, but we are open to candidates from a variety of backgrounds.
Job Summary

Executive Assistant to the VP of Marine Operations / Business Development and the VP of In-Plant Operations. Requires administrative, planning, organizational, interpersonal, and communication skills. Responsibilities include calendar management, travel coordination, expense reporting, preparation of executive summaries and reports, and support for customer presentations and proposals.
This role also coordinates select personal scheduling to keep business and personal calendars aligned. The Executive Assistant is expected to exercise independent judgment and maintain strict confidentiality, as this position regularly handles sensitive business, personnel, financial, and customer information.
Job Requirements & Qualifications

Bachelor's degree preferred; an equivalent combination of education and experience will be considered.
Experience as an Executive Assistant or senior administrative professional supporting senior leadership, preferably in an operations, industrial, or logistics environment is preferred.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required; experience with expense/travel platforms (e.g., Concur) and HCM systems (e.g., Dayforce) a plus.
Strong written and verbal communication skills, with demonstrated ability to prepare polished executive summaries, reports, and customer-facing materials.
High level of discretion, professionalism, and sound judgment in handling confidential business and personal information.
Excellent organizational skills with the ability to manage competing priorities across two executives and a fast-changing operating environment.
Comfortable interfacing with customers, executives, and executives' family members with professionalism and tact.
Must possess a valid driver's license and have reliable transportation.

Job Duties & Responsibilities

Manage complex, frequently changing calendars for both VPs, coordinating internal meetings, customer visits, and site travel.
Arrange and manage all travel logistics (flights, lodging, ground transportation) for both executives.
Coordinate personal scheduling and calendar alignment with each VP's spouse, ensuring business and personal commitments are properly reflected and communicated.
Prepare executive summaries, briefing documents, and reports for leadership and customer meetings.
Support the preparation of customer presentations, proposals, and other business development materials.
Process and reconcile expense reports accurately and on schedule.
Draft, proofread, and manage business correspondence and communications on behalf of both executives.
Record and distribute meeting minutes and follow-up action items.
Serve as a liaison between the two VPs, their teams, other departments, and external customers.
Maintain organized filing systems for contracts, correspondence, and executive records.
Exercise discretion in handling confidential HR, financial, customer, and operational information.
Coordinate logistics for internal meetings and events, including leadership meetings, customer visits, and offsites.
Perform other duties as assigned by the VPs or executive team.
Contribute positively to the Loadstar culture and uphold its values.

Physical Requirements

Speak fluent English, and write, read, hear, and see well enough to perform essential job functions.
Stand, walk, sit, and reach with arms and hands throughout the workday.
Occasionally lift and/or move up to 25 pounds.

Working Conditions

Office setting at Loadstar's Baton Rouge corporate office; minimal routine travel.
Because Loadstar's marine and in-plant operations run 24/7, occasional availability by phone outside standard business hours may be required.

Cognitive and Physical Demands

Daily/majority of the day: sitting, computer work, screen time, keyboarding, and other repetitive movements.
Daily/consistent: exercising professional judgment in alignment with Company values and policies; communicating effectively verbally and in writing; translating high-level instructions into an executable process; completing medium to large projects with minimal assistance and supervision.
Frequently: learning new software applications and recalling important processes.
Occasionally: kneeling, standing, reaching, twisting, grasping, and lifting (up to 20 pounds).

Employee Benefits

Medical, dental, and vision insurance
401(k) with a company match
Paid vacation, sick pay, and holidays
Short and long-term disability insurance
Life insurance
Training and development programs

Loadstar is an Equal Opportunity employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law Loadstar is a veteran-friendly company. Previous military experience and proven ability to follow procedures a plus.

Every effort has been made to ensure a complete job description. However, this document in no way implies that these responsibilities are the only duties you may be required to perform. The omission of specific duties does not exclude them from the position, especially where the work is similar, related, or a logical assignment for the role.

You must be able to perform each individual essential duty properly with or without reasonable accommodation to be successful. The requirements listed above are representative of the knowledge, skill, and/or ability required.

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Refine Your Search

executive assistant jobs in zachary, la

Executive Assistant

Administrative Assistant 5

Administrative Assistant 4 (Child Welfare - Baton Rouge Region)

ADMINISTRATIVE ASSISTANT 6

Personal Assistant to CEO

Executive Assistant - Our Lady of the Lake Main Campus

Executive/Confidential Assistant

Executive Project Analyst

Assistant to School of Music Director

Secretary/Director

EA/Social Media Manager

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