Job Description for Litigation Paralegal
IMPORTANT: PLEASE READ
New England Property Services Group, LLC is seeking a Litigation Paralegal who can provide meaningful legal, claim, file, and operational support in connection with residential property damage claims, appraisal disputes, insurance claim recovery, litigation support, regulatory matters, and related legal operations.
This is not a traditional law office role. NEPSG is a general contracting and claim recovery company operating in Massachusetts, Rhode Island, and Connecticut. We restore residential properties damaged by wind, rain, ice, snow, water overflows, and other covered causes of loss. These losses may involve roofing, siding, interiors, ceilings, flooring, walls, cabinetry, mitigation, remediation, appraisal, litigation, claim documentation, and related insurance issues.
Candidates must carefully read this full posting before applying.
To be considered, candidates must complete both steps below.
APPLICATION PROCESS
Step 1
Apply through Indeed and answer all screening questions.
Step 2
Send a direct email from your personal email address to:
[email protected]
Subject line:
Litigation Paralegal Application – [Your Full Name]
Your email must include:
- A current and accurate resume in PDF format.
- Written responses to all Required Candidate Questions below.
- Your earliest available start date.
- Your required compensation range.
- Your availability for a 90 minute in person interview at our Fall River office.
Applications submitted through Indeed without the requested direct email response may not be reviewed further.
Incomplete responses may result in the application being rejected.
If we express interest in your application, we expect a timely response. Failure to respond promptly may result in your application being withdrawn from consideration.
POSITION DETAILS
Title: Litigation Paralegal
Location: In office, Fall River, Massachusetts
Possible future location: Providence, Rhode Island area
Schedule: Full time preferred
Remote work: Limited and only by approval
Travel: Required at times within Massachusetts and Rhode Island
Compensation: Based on experience, skill level, reliability, software proficiency, ability to produce usable work, and overall value to NEPSG
Benefits: Presently, NEPSG does not offer benefits beyond compensation, although that may change as the company grows
ROLE OVERVIEW
The Litigation Paralegal will assist with claim related legal work, litigation support, appraisal matters, insurance claim disputes, file organization, court filings, document preparation, discovery support, deadline tracking, and internal legal operations.
The successful candidate must be comfortable working in a fast moving office environment where legal documents, insurance claim files, project records, photos, estimates, invoices, policies, contracts, pleadings, correspondence, and appraisal materials must be organized accurately and efficiently.
This role requires more than general administrative experience. We are looking for someone who can read instructions carefully, work with detailed records, follow up without constant prompting, draft or assist with legal documents when appropriate, maintain deadlines, and support attorneys, paralegals, ownership, appraisers, and internal staff.
CORE RESPONSIBILITIES
The Litigation Paralegal may be asked to perform the following duties, among others:
- Draft routine and complex legal documents for attorney or ownership review.
- Draft pleadings, motions, subpoenas, discovery requests, discovery responses, interrogatories, answers, correspondence, demand letters, claim letters, and related documents.
- Review, organize, summarize, and track reports, claim materials, pleadings, appraisal documents, policies, estimates, invoices, payments, photographs, and correspondence.
- Assist with deposition preparation, hearing preparation, trial preparation, and witness or document organization.
- Prepare exhibits, document binders, indexes, exhibit lists, timelines, and demonstrative materials.
- Conduct legal research, factual research, regulatory research, and public records research when assigned.
- Assist with Rhode Island and Massachusetts court filings and case tracking.
- Track deadlines, reminders, follow up dates, court dates, appraisal deadlines, claim response deadlines, and internal task assignments.
- Assist with claim file organization, server folder organization, file naming, scanning, and document cataloging.
- Assist with Clio, Outlook, Google Drive, server folders, Adobe PDF, Microsoft Office, and other systems used by NEPSG.
- Assist with communication to attorneys, appraisers, insurers, clients, vendors, opposing counsel, and internal staff when directed.
- Attend court, property inspections, appraisals, meetings, networking events, political events, or business events when requested.
- Maintain confidentiality, professionalism, accuracy, and discretion at all times.
OFFICE AND TECHNICAL SKILLS REQUIRED
Because NEPSG has found that many candidates claim office experience but lack basic office skills, candidates must specifically disclose their skill level with each item listed below.
Candidates should not answer “yes” generally. Instead, explain your level of proficiency: none, beginner, basic, intermediate, advanced, or expert.
Microsoft Office and Email
- Microsoft Outlook
- Sending professional emails
- Replying to and forwarding email chains
- Attaching PDFs, Word documents, and images to emails
- Requesting delivery receipts and read receipts
- Tracking emails for follow up
- Creating calendar events
- Creating reminders
- Creating tasks or follow up flags
- Searching Outlook for prior emails
- Saving emails as PDFs
- Microsoft Word
- Formatting letters and legal documents
- Using headers, footers, page numbers, tables, and track changes
- Microsoft Excel
- Creating basic spreadsheets
- Sorting and filtering data
- Using formulas
- Tracking deadlines, files, payments, or status columns
- Microsoft PowerPoint, if applicable
PDF and Document Handling
- Adobe Acrobat or other PDF software
- Combining PDFs
- Splitting PDFs
- Renaming PDFs
- Reducing PDF file size
- OCR or searchable PDF experience
- Adding page numbers or Bates style numbering
- Bookmarking PDFs
- Scanning documents
- Using a physical office scanner
- Saving scanned documents into correct folders
- Reviewing scans for missing pages or poor image quality
- Using a staple remover
- Using a letter opener
- Preparing documents for scanning
- Handling original documents carefully
File Management
- Navigating server folders
- Navigating subfolders
- Creating folders
- Renaming files
- Following file naming conventions
- Sorting files by name, date, type, or size
- Identifying duplicate files
- Identifying misfiled documents
- Moving files without losing them
- Searching Windows folders
- Using Windows preview pane
- Working with Google Drive
- Uploading and downloading files from cloud storage
- Maintaining organized electronic files
Legal and Case Management Software
- Clio
- Any other legal case management software
- Court e filing systems
- Odyssey
- PACER
- Relativity
- Westlaw
- LexisNexis
- Any docket tracking system
- Any deadline or task management system
AI and Research Tools
Please identify whether you have used any of the following tools and describe your actual experience:
- ChatGPT
- ClaudeAI
- Microsoft Copilot
- Perplexity
- NotebookLM
- Google Gemini
- Grok
- Any other AI tool
Candidates should explain whether they have used these tools for drafting, summarizing, research, document review, organizing notes, building outlines, creating spreadsheets, or other work.
TRANSPORTATION REQUIREMENT
This position requires reliable independent transportation.
Candidates must have access to their own reliable transportation during the workday so they can travel when needed for company related purposes, including court, property inspections, appraisals, client meetings, attorney meetings, office errands, document drop offs, supply pickups, networking events, political events, or other work related needs in Massachusetts or Rhode Island.
Reliance on another person for drop off or pick up transportation may not be sufficient if it limits the candidate’s ability to be fully utilized during work hours.
REQUIRED CANDIDATE QUESTIONS
Please answer each question in numbered format.
- Why are you interested in this position with NEPSG?
- Are you seeking full time employment, part time employment, project based work, or simply open to hearing about opportunities?
- What is your earliest available start date?
- Do you have any planned vacations, trips, classes, school obligations, law school plans, graduate school plans, court obligations, medical appointments, family obligations, or other commitments in the upcoming weeks or months that may affect your availability?
- What is your expected weekly availability, including days and hours?
- What is your minimum required compensation?
- Are you comfortable working in office in Fall River, Massachusetts?
- NEPSG may relocate its office operations to the Providence, Rhode Island area in the future. Would you be willing and able to work from a Providence area office if that occurs?
- Do you have your own reliable transportation available during the workday?
- Are you comfortable traveling to courts, properties, inspections, meetings, events, or other work related locations in Massachusetts and Rhode Island?
- Please describe your litigation support experience.
- Please describe your experience drafting pleadings, motions, subpoenas, discovery requests, discovery responses, interrogatories, answers, correspondence, demand letters, claim letters, or other legal documents.
- Please describe your experience with court filings, e filing systems, docket tracking, court calendars, court deadlines, or hearing preparation.
- Please describe your experience with legal research, factual research, regulatory research, public records research, or investigation work.
- Please describe your experience organizing legal files, claim files, case files, court documents, medical records, insurance documents, contracts, invoices, receipts, photographs, or other business records.
- Please describe your experience with Clio or any other legal case management software.
- Please describe your experience using Microsoft Outlook, including sending emails, tracking follow ups, calendar entries, reminders, delivery receipts, and read receipts.
- Please describe your experience using Microsoft Word.
- Please describe your experience using Microsoft Excel.
- Please describe your experience using Adobe Acrobat or other PDF software.
- Please describe your experience scanning documents and saving them into electronic folders.
- Please describe your experience navigating server folders, subfolders, Google Drive, or other cloud storage systems.
- Please describe your experience following strict file naming rules.
- Please describe your experience creating spreadsheets, trackers, logs, file indexes, status reports, or deadline charts.
- Please describe your experience working with confidential legal, claim, client, medical, financial, or business records.
- Please describe your experience communicating with attorneys, clients, insurers, vendors, opposing counsel, court personnel, appraisers, or other professionals.
- Are you comfortable attending occasional networking, business, political, or community events during or after standard work hours if needed?
- Please identify your skill level for each of the following: Outlook, Word, Excel, Adobe Acrobat, Google Drive, Windows folders, server folders, scanners, Clio, legal research tools, and AI tools.
- Please list any AI tools you have used and describe how you used them.
- Please provide at least three dates and times you are available for a 90 minute in person interview at our Fall River office.
CONTACT INFORMATION
Steven V. Ceceri
Owner & Operator
New England Property Services Group, LLC
1822 North Main Street, Second Floor, Annex Suite 001
Fall River, MA 02720
Direct: 401-419-1781
Email: [email protected]
We look forward to hearing from you!
Job Type: Full-time
Pay: $15.00 - $30.00 per hour
Expected hours: 1 – 50 per week
Application Question(s):
- Have you read the full job description in its entirety, including the requirement to separately email written responses to the Required Candidate Questions? Yes/No
- Do you understand that the job description includes 30 Required Candidate Questions that must be answered separately by direct email to [email protected]? Yes/No
- What is your minimum required hourly rate or compensation range? Please list a specific amount or range (low to high). Do not answer with "negotiable".
- What is your earliest available start date?
- Please provide at least three specific dates and times you are available for a 90 minute in person interview at our Fall River office. If you are answering before 12:00 PM Eastern Time and you are available today, please include today’s availability as well.
- Do you speak, read, or write any language other than English? If yes, please identify the language and your level of fluency for speaking, reading, and writing.
Work Location: In person
