Top 382 Project Library Jobs in Boxborough, MA

Administrative Operations Coordinator
The Middlesex Corporation —Littleton, MA
- Full-time
- ERP systems
- Research
- Mid-level
- Travel reimbursement
- Health insurance
Quick Apply
12d
Part-Time Kitchen and Bath Studio Administrative Assistant
Premier-Staffing —Woburn, MA
- $20 - $30 an hour
- Part-time
- Google Workspace
- Office
- In-person
- Flexible schedule
Quick Apply
Marketing and Proposal Manager
Robert Half —Waltham, MA
- $75,000 - $90,000 a year
- Marketing
- Mid-level
- Office
- Disability insurance
- Dental insurance
Quick Apply
Acquisitions and E-Resources Library Assistant - Framingham State University
Framingham State University —Framingham, MA
- $1,835.65 a week
- Full-time
- Office
- University
- Budgeting
Library Assistant (WHS)
Wayland School District —Wayland, MA
- $25.63 - $33.89 an hour
- Full-time
- High school diploma or GED
- Bachelor's degree
- Data entry
- Health savings account
- Disability insurance
Prep Lab Assistant
Quest Diagnostics —Marlborough, MA
- $21.09 - $23.09 an hour
- Part-time
- High school diploma or GED
- Continuous improvement
- Military encouraged
Quick Apply
Archives and Special Collections Assistant (Library Assistant II) - Framingham State University
Framingham State University —Framingham, MA
- $1,872.37 a week
- Full-time
- Microsoft Access
- Management
- Mid-level
4d
Registrar Fellow
Museum of Fine Arts —Boston, MA
- $53,615 a year
- Email
- Word processing
- Research
- Office
Temporary Library Assistant
Massachusetts College of Art and Design —Boston, MA
- $20 an hour
- Contract
- University
- US work authorization
- Ability to sit for extended periods
Library Assistant II
Massachusetts College of Art and Design —Boston, MA
- $1,835.65 a year
- Full-time
- Google Workspace
- Mid-level
- University
Digital Archives Assistant
Wellesley College —Wellesley, MA
- $60,000 - $70,000 a year
- Full-time
- Writing skills
- Research
- Mid-level
- Free parking
- Disability insurance
IT Support Analyst
Worcester Polytechnic Institute —Worcester, MA
- $22 an hour
- Full-time
- Hybrid work
- Computer science
- Computer Science
- University
Coordinator of Educational Technology and Digital Learning
Assabet Valley Reg. Tech. High School —Marlborough, MA
- $90,000 - $120,000 a year
- Full-time
- Computer Science
- System design
- Trade school
Liaison Librarian
Boston College —Chestnut Hill, MA
- $70,850 - $97,650 a year
- Full-time
- Project management
- University
- Children
- Paid holidays
- Health insurance
Events Manager - Academic Conferences
Wellesley College —Wellesley, MA
- $80,000 - $83,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Writing skills
- Mid-level
- Free parking
- Disability insurance
Science Librarian
Wellesley College —Wellesley, MA
- $80,000 - $90,000 a year
- Full-time
- Research
- Mid-level
- Master's degree
- Free parking
- Disability insurance
HEAD OF CIRCULATION
Town of Arlington —Arlington, MA
- $67,646 - $88,385 a year
- Part-time
- Google Workspace
- Computer literacy
- 3 years
Library and Makerspace Assistant
Phillips Academy —Andover, MA
- $22 - $28 an hour
- Part-time
- Research
- Bachelor's degree
- US work authorization
Quick Apply
11d
GRAPHIC DESIGN CONSULTANT (PART-TIME)
The Luminos Fund —Boston, MA
- Part-time
- Remote
- 5 years
- English
- Mid-level
Quick Apply
Digital Equity Specialist
City of Cambridge, MA —Cambridge, MA
- $41.36 - $47.04 an hour
- Weekends as needed
- Computer literacy
- Mid-level
- Office
3d

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Administrative Operations Coordinator

The Middlesex Corporation -
Littleton, MA

Quick Apply

Job Details

Full-time
12 days ago

Benefits

Travel reimbursement
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Referral program

Qualifications

Administrative experience
Business Administration
Office management
Business
Associate's degree

Full Job Description

Position Summary:

The Administrative Operations Coordinator provides operational, project, and administrative support across the Administration and Information Technology departments. This role oversees corporate travel and events, contract and vendor administration, purchasing and billing processes, and reporting, while supporting special projects that enhance organizational efficiency. Acting as a key liaison to IT, the Coordinator also manages procurement and billing administration, vendor and contract oversight, inventory coordination, and project scheduling to ensure effective execution of technology-related operational initiatives.

Responsibilities:

Maintain corporate and IT vendor contracts, agreements, renewals, and related documentation.
Manage contract renewal calendars and ensure timely execution of renewals.
Upload and maintain contracts within the company’s contract management system.
Coordinate with vendors regarding renewals, billing inquiries, service changes, and contract administration.
Assist with evaluating vendor utilization and maintaining records of services provided across departments.
Create purchase orders and process invoices.
Review invoices for accuracy and proper coding before submission for payment.
Perform credit card coding and reconciliation for assigned corporate accounts.
Research and resolve vendor payment discrepancies and billing issues.
Track departmental expenditures and assist with budget monitoring and reporting.
Coordinate with Accounts Payable to ensure timely invoice processing and payment.
Coordinate administrative functions supporting Information Technology operations and projects.
Maintain technology inventory records, asset tracking, equipment lifecycle schedules, and replacement programs.
Coordinate hardware orders, equipment deployments, recycling efforts, and inventory replenishment.
Assist with project mobilization and demobilization activities, including vendor coordination, scheduling, and service activation or cancellation.
Maintain project schedules and status reports for technology-related initiatives.
Coordinate project site technology requirements, including internet, wireless, printing, security, and conference room systems.
Assist with documenting technology assets, software licensing, subscriptions, and service agreements.
Maintain and administer corporate travel systems and employee traveler profiles.
Coordinate conference registrations, attendance logistics, and related travel arrangements.
Assist with planning and execution of corporate meetings, conferences, and company events.
Coordinate sponsorships, memberships, and related corporate partnerships.
Provide support for travel-related issues and employee travel assistance as needed.
Administer company accounts and systems assigned to the Administration Department, including user maintenance, permissions, and record management.
Assist with maintaining SharePoint sites, document libraries, forms, and departmental records.
Coordinate Amazon Business account administration, purchasing approvals, and payment processing.
Support onboarding and offboarding activities related to assigned administrative systems.
Develop and maintain procedures, documentation, and training materials.
Conduct research and prepare recommendations for process improvements and operational initiatives.
Support data cleanup, data validation, data pulling, and reporting.
Assist with SharePoint site and survey development, budget tracking, presentations, and executive reporting.
Participate in special projects and strategic initiatives as assigned.

Qualifications:

Associate or bachelor’s degree in business administration or a related field preferred.
Three to five years of experience in administration, operations, project coordination, or office management.
Strong organizational, analytical, and communication skills.
Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
Experience with ERP software, corporate travel management systems, expense management platforms, contract management systems, and purchasing applications preferred.

We offer our full-time and eligible part-time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental, and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401(k) with matching, tuition reimbursement, an industry-leading referral program, and generous paid time off.

Middlesex provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

Project Library jobs in Boxborough, MA

Administrative Operations Coordinator

Part-Time Kitchen and Bath Studio Administrative Assistant

Marketing and Proposal Manager

Acquisitions and E-Resources Library Assistant - Framingham State University

Library Assistant (WHS)

Prep Lab Assistant

Archives and Special Collections Assistant (Library Assistant II) - Framingham State University

Registrar Fellow

Temporary Library Assistant

Library Assistant II

Digital Archives Assistant

IT Support Analyst

Coordinator of Educational Technology and Digital Learning

Liaison Librarian

Events Manager - Academic Conferences

Science Librarian

HEAD OF CIRCULATION

Library and Makerspace Assistant

GRAPHIC DESIGN CONSULTANT (PART-TIME)

Digital Equity Specialist

I want to receive the latest job alert for Project Library in Boxborough, MA

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