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Administrative Assistant II - Special Education Related Services Center for Education Services
Washington County Public Schools —Hagerstown, MD
- School experience
- 18 years or older
- Microsoft Excel
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Administrative Assistant II - Special Education Related Services Center for Education Services

Washington County Public Schools -
Hagerstown, MD

Apply Now

Job Details

8 days ago

Qualifications

Microsoft Excel
Microsoft Outlook
Educational administrative software
Student database management
Student information system
Employee relationship building
Communication platforms
Customer inquiry handling
High school diploma or GED
Microsoft Teams

Full Job Description

JobID: 14856

Position Type:
Secretarial/Clerical/Administrative Assistant II

Date Posted:
7/7/2026

Location:
Center for Education Services

Closing Date:
07/15/2026

Job Description: Administrative Assistant II - Special Ed Related Services (Grant Funded)

Position Overview

Location: Center for Education Services
Compensation: Grade 7 of the ESP Salary Scale
Schedule: 7.5 Hours/Day
Work Year: 10-Month
Reports To: Coordinator of Special Ed Related Services
Benefits: Employee Benefits Summary

Minimum Requirements:

Education: Must be at least 18 years old; Must hold a high school diploma, GED, or equivalent
Experience: Three (3) years of successful administrative assistant, secretarial, or office management experience.
Knowledge/Skills/Abilities:
- Excellent written, verbal, and interpersonal communication skills.
- Demonstrated organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and other database and student information systems.
- Ability to prepare reports, correspondence, and maintain accurate records.
- Ability to exercise sound judgment, maintain confidentiality, and work independently.
- Ability to establish and maintain effective working relationships with staff, families, community agencies, and the public.
Attendance: Regular and predictable attendance is an essential function of this position.
Accommodations: Ability to perform essential job functions with or without reasonable accommodations.

Preferred Qualifications:

Associate degree in Business Administration, Education, Office Management, or a related field.
Experience working in a public school system or Special Education office.
Knowledge of Maryland Online IEP (MOIEP) or comparable Special Education student information systems.
Experience with Medicaid Eligibility Verification System (EVS), Medicaid billing, or related documentation.
Knowledge of Individuals with Disabilities Education Act (IDEA), Individualized Education Programs (IEPs), Individualized Family Service Plans (IFSPs), and related Special Education processes.

Role Responsibilities:

Assist with the monitoring of medical billing documentation, including monitoring assessment documentation, service audits, paper log billing, and required followup activities.
Maintain professional development records for special education paraprofessionals in the areas of CPI, Ukeru, First Aid/CPR, etc.
Perform a variety of advanced administrative and secretarial duties to support the Special Education Related Services Department.
Prepare, process, distribute, and maintain correspondence, reports, forms, audits, and other departmental documentation.
Coordinate and compile documentation required for meetings, services planning, compliance activities, and departmental initiatives.
Collect, organize, maintain, and disseminate information and records for Special Education Related Services staff, paraprofessionals, and case managers.
Maintain confidential student, personnel, and departmental records in accordance with applicable laws, regulations, and Board policies.
Coordinate purchasing activities, including requisitions, supply inventories, and ordering materials necessary to support department operations.
Monitor departmental mailboxes, including American Sign Language (ASL) interpreter requests and Foreign Language Interpreter requests, and coordinate services with outside agencies.
Coordinate meeting logistics, schedules, calendars, and professional development activities for Special Education Related Services and paraprofessionals.
Prepare agendas, meeting materials, correspondence, and minutes, as assigned.
Respond to inquiries from staff, families, service providers, and the public in a professional, courteous, and timely manner.
Utilize department software, student information systems, databases, and electronic communication platforms to maintain accurate records and reports.
Assist with opening and closing procedures for each school year and support departmental projects and initiatives.
Provide administrative support to other Special Education office staff, as needed.
Professionalism: Demonstrate a courteous and professional demeanor to all stakeholders of Washington County Public Schools.
Other Duties: Perform additional tasks as assigned.

Environmental Factors & Physical/Mental Requirements: (customize depending on position)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions listed below.

Mobility: Work is primarily performed in an office environment. Ability to sit for extended periods while operating a computer and other office equipment. Ability to move throughout office and school buildings as needed.
Communication: Ability to communicate effectively using sight, hearing, speech, and reading.
Stress Management: Ability to maintain emotional composure and professionalism while managing multiple priorities and interruptions.
Physical Demands:
- Ability to lift, carry, move, and transport materials weighing up to 20 lbs. on a regular basis.
- Ability to bend, crouch, stoop, reach, walk stairs, and climb as necessary.
- Must be able to safely operate powered equipment.
Working Conditions: May be exposed to frequent interruptions, moderate noise levels, and a fast-paced office environment.

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Education Administrators, Kindergarten through Secondary jobs in Chambersburg, PA

Administrative Assistant II - Special Education Related Services Center for Education Services

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