Top 72 Executive Secretaries and Executive Administrative Assistants Jobs in Gainesville, GA

Executive Assistant
Trainz.com, Inc. —Flowery Branch, GA
- $20 - $23 an hour
- Weekends as needed
- Google Workspace
- 5 years
- Pass drug screening
Quick Apply
Branch Office Administrator
Edward Jones —Cumming, GA
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
9h
Bilingual Receptionist
Kim & Bagwell, LLC —Gainesville, GA
- $15 - $16 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid time off
Quick Apply
2d
Branch Office Administrator
Edward Jones —Dacula, GA
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
10d
Building Inspections Administrative Coordinator
Hall County —Gainesville, GA
- $47,068.56 - $59,344.48 a year
- Full-time
- Writing skills
- Basic math
- English
Quick Apply
Administrative Specialist
Forsyth County, Georgia —Cumming, GA
- Full-time
- Word processing
- Research
- Office
Administrative Assistant
Deep Clean Mobile - Detailing & Ceramic Coatings —Buford, GA
- $17.50 - $22.00 an hour
- Full-time
- Hybrid work
- Spanish
- English
- Office
- Paid time off
- Opportunities for advancement
Quick Apply
5d
Office Assistant
Eskimo Cold Storage —Gainesville, GA
- $16 an hour
- Full-time
- Microsoft Outlook
- Office
- Reliable transportation
- Paid holidays
- Dental insurance
Quick Apply
Administrative / Office Assistant
Southern Property Management —Oakwood, GA
- $13 - $15 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Paid time off
Quick Apply
8d
Seasonal Administrative Assistant | Oakwood, GA
Samaritan's Purse —Flowery Branch, GA
- $20 an hour
- Temporary
- 18 years or older
- Office
- Administrative experience
Receptionist / Administrative Coordinator - Bilingual
Legacy Risk Solutions LLC —Gainesville, GA
- Spanish
- Microsoft Outlook
- English
- Disability insurance
- Health insurance
Sales Administrative Assistant
Chateau Elan Winery and Resort —Braselton, GA
- Full-time
- Military
- Office
- Hotel
- Disability insurance
- Health insurance
Quick Apply
Administrative Specialist
Forsyth County —Cumming, GA
- $40,635 a year
- Full-time
- Word processing
- Research
- Office
Part-Time Receptionist
Milton Martin Toyota —Gainesville, GA
- $15 an hour
- Part-time
- Dealership
- Administrative experience
- Organizational skills
- Opportunities for advancement
Quick Apply
1d
Receptionist
Frenchies of Braselton GA —Braselton, GA
- Full-time
- Communication skills
- Entry level
- Retail sales
- Paid training
- Health insurance
Quick Apply
Administrative Assistant
Flowery Branch United Methodist Church —Flowery Branch, GA
- $15 - $17 an hour
- Part-time
- Background check
- Microsoft Excel
- Computer literacy
- Flexible schedule
Quick Apply
4d
Office Assistant
Atlanta Sunbelt Products —Winder, GA
- From $22 an hour
- Full-time
- Background check
- Computer literacy
- Office
- Health savings account
- Health insurance
Quick Apply
1d
Assistant, Administrative-I
Simon Property Group —Buford, GA
- Full-time
- Customer service
- Mid-level
- Office
Administrative Secretary
HomeLand Realty —Winder, GA
- $15 - $18 an hour
- Part-time
- Customer service
- Computer literacy
- Office
Quick Apply
10d
Executive Assistant
City of Winder —Winder, GA
- $44,075 a year
- Weekends as needed
- 18 years or older
- Microsoft Excel
- Pass drug screening
- Wellness program
- Paid holidays
2d

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Executive Assistant

Trainz.com, Inc.
Flowery Branch, GA

Quick Apply

Job Details

$20 - $23 an hour

Qualifications

Business travel arrangements
Executive administrative support
High school diploma or GED
Driver's License
Video conferences (communication methods)

Full Job Description

Job Description:

The Personal Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer and Executive Team. This role requires exceptional organization skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment utilizing all technological resources.

The ideal candidate is exceptionally detail-oriented, highly dependable, proactive, resourceful, and comfortable handling both business and personal responsibilities with professionalism and discretion. This role is best suited for someone who enjoys helping others, thrives in a flexible and fast-paced environment, and can smoothly transition between strategic business support and day-to-day logistical tasks. This role offers significant flexibility and autonomy for the right candidate and is intended to become a long-term, trusted support partnership.

Essential Duties and Responsibilities:

Reading and handling email.

Screen calls, voicemails, emails, inquiries, and other communications to respond or redirect as appropriate.

Handling a variety of personal administrative and logistical tasks for the CEO and family, including highly detailed coordination, scheduling, purchasing, errands, reservations, and follow-through on time-sensitive matters.

Making travel arrangements, creating and organizing itineraries, and expense reporting while keeping all calendars up to date.

Creating and maintaining meeting agendas (including but not limited to the weekly, monthly, quarterly, and all-staff meeting agendas).

Attending all meetings in-person and coordinating breakfast, lunch, and snacks as needed (which may include physically shopping for, picking up and/or ordering the food).

Manage multiple complex online calendars, scheduling, and assisting of meetings and events.

Coordinating and managing events and parties at the CEO’s house, including the Company’s annual summer party(ies). This includes but is not limited to guest list management, invitation creation and management, and coordinating catering orders and outside help.

Coordinating, calendaring, creating, and maintaining of advisory board meeting agenda. Attendance of the board meetings to take minutes. Dissemination of the advisory board information prior to all board meetings, and coordinating board payments and reimbursements thereafter.

Many other ad-hoc support activities and other duties as assigned.

Qualifications:

Ability to anticipate needs, identify potential scheduling or logistical conflicts, and proactively resolve issues before they arise.

Flexibility and responsiveness throughout the day, including occasional evenings and weekends as responsibilities may arise outside of traditional business hours and often require timely communication and follow-through.

Must have reliable personal transportation for local travel and errands.

Must possess a valid US driver’s license and satisfactory Motor Vehicle Record (MVR) as determined by the Company's insurance provider.

Agree to and be able to pass a drug test for pre-employment, random, reasonable suspicion, at the time of any accident/incident, return-to-duty, and/or any follow-up tests.

Be a US Citizen or legally able to work in the US.

Education and/or Experience:

High School Diploma or equivalent.

Have at least five (5) years of prior executive assistant experience.

Have experience in travel planning and itinerary coordination.

Have professional experience in representing and supporting the Chief Executive Officer and Owner.

Skills, Certifications, Licenses, Registrations:

Excellent written and verbal communicator with the talent to learn what is important in keeping the CEO in the know.

Ability to maintain strict confidentiality and exercise sound judgment in handling sensitive personal and business information.

Highly proficient in Windows 10, Microsoft Office, G-Suite, email management systems, calendar platforms, video conferencing tools, modern technology applications, and formatting.

Have great interpersonal skills and enjoy helping others.

Be eﬃcient and possess exceptional organizational skills with strong attention to detail and follow-through.

Ability to “think outside the box” and effectively utilize those skills.

Be comfortable making decisions and resolving issues with minimal supervision.

Have a flexible “can-do” attitude and be willing to tackle a wide variety of tasks.

Be comfortable working in a non-bureaucratic, freeform, fun, and high accountability environment

Physical Demands:

Prolonged sitting.

Ability to occasionally lift and transport supplies, food orders, packages, or event materials.

Work Environment:

This position will involve a combination of remote work, on-site office and warehouse support, meeting attendance, and occasional travel within the local area. All needed equipment is provided. The working hours are flexible but this position requires a high level of responsiveness and dependability. Most hours will be remote except for meetings and training.

Quick Apply

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Executive Secretaries and Executive Administrative Assistants jobs in Gainesville, GA

Executive Assistant

Branch Office Administrator

Bilingual Receptionist

Branch Office Administrator

Building Inspections Administrative Coordinator

Administrative Specialist

Administrative Assistant

Office Assistant

Administrative / Office Assistant

Seasonal Administrative Assistant | Oakwood, GA

Receptionist / Administrative Coordinator - Bilingual

Sales Administrative Assistant

Administrative Specialist

Part-Time Receptionist

Receptionist

Administrative Assistant

Office Assistant

Assistant, Administrative-I

Administrative Secretary

Executive Assistant

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