Top 294 Executive Secretaries and Executive Administrative Assistants Jobs in Kansas City, MO

Administrative Assistant to the General Councilors
Sisters of Charity of Leavenworth —Leavenworth, KS
- From $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
13d
Executive Assistant & Office Manager
Nolan Living —Leawood, KS
- $65,000 - $70,000 a year
- Background check
- Spanish
- English
- Health savings account
- Paid holidays
Quick Apply
11d
Legal Administrative Assistant
Shook, Hardy and Bacon —Kansas City, MO
- Urgently hiring
- Microsoft Outlook
- Mid-level
- 3 years
Quick Apply
Branch Office Administrator
Edward Jones —Independence, MO
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Branch Office Administrator
Edward Jones —Prairie Village, KS
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Entry Level Clerical Admin Assistant (Flexible)
Qureos Inc —Kansas City, MO
- $25 - $38 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
13d
Remote Administrative Assistant (Work From Home)
Qureos Inc —Kansas City, MO
- Full-time
- Remote
- Google Workspace
- Mid-level
- High school diploma or GED
- Health insurance
- Paid time off
1d
Executive Assistant - Court Administrator's Office
Circuit Court of Jackson County, Missouri —Kansas City, MO
- $30.07 an hour
- Full-time
- 6 years
- Word processing
- Mid-level
10d
Receptionist
The Urban Paw LLC —Platte Woods, MO
- From $25 an hour
- Full-time
- Cleaning
- Fair chance
- In-person
- 401(k)
- 401(k) matching
Quick Apply
3d
Administrative Assistant to Executive Team (Human Resources)
Kansas City Public Schools —Kansas City, MO
- $26.99 - $37.33 an hour
- Full-time
- Mid-level
- Office
- 3 years
Administrative Assistant
CPKC —Kansas City, MO
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Opportunities for advancement
Administrative Secretary - Purchasing and Distribution
Lees Summit R-7 School District —Lees Summit, MO
- $21.36 - $30.20 an hour
- Full-time
- Mid-level
- Office
- Fingerprint clearance
Executive Assistant
Johnson County Community College —Overland Park, KS
- $23.68 - $30.64 an hour
- Full-time
- Hybrid work
- Research
- Mid-level
- Databases
- 403(b) matching
- AD&D insurance
7d
Executive Administrative Assistant
IBT —Merriam, KS
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
UMB Financial Corporation —Kansas City, MO
- $59,085 - $86,922 a year
- Email
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Employee Management Officer (Assistant to The Director (Admin))
City of Kansas City —Kansas City, MO
- From $5,794 a month
- Email
- Background check
- High school
- Pass drug screening
- Paid parental leave
- Paid holidays
11d
Executive Assistant CEO
Swope Health Services —Kansas City, MO
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
Administrative Assistant, Senior
Blue Cross and Blue Shield of Kansas City —Kansas City, MO
- Full-time
- 5 years
- Writing skills
- Office
- Paid parental leave
- Paid holidays
Administrative Assistant I
QUES —Kansas City, MO
- Full-time
- Office
- High school diploma or GED
- In-person
- Health savings account
- AD&D insurance
Executive Assistant to Academic Affairs and Mission & Ministry
ROCKHURST UNIVERSITY —Kansas City, MO
- Online Application
- Microsoft Outlook
- 5 years
- Office
- 403(b) matching
- Paid holidays

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Administrative Assistant to the General Councilors

Sisters of Charity of Leavenworth -
Leavenworth, KS

Apply Now

Job Details

Full-time
From $25 an hour
13 days ago

Qualifications

Executive administrative support

Full Job Description

Champion Meaningful Work as Administrative Assistant

Job Title: Administrative Assistant to the General Councilors
Department: General Community Services
Job Status: Full-Time / Non-Exempt / Hourly
Manages Others: No
Work Location: Onsite

Resume and Cover Letter Required:
The Sisters of Charity of Leavenworth is seeking an on-site, full-time (M-F) Administrative Assistant to provide exceptional support to the Sisters in leadership. A cover letter is required in addition to a resume. The cover letter can be one-page in length, and it is your chance to tell your story as to why you would be a great fit for this job role. The cover letter is separate from adding comments to your application.

About Sisters of Charity of Leavenworth:
Established in 1858 in Kansas, the Sisters of Charity live their mission in the spirit of their founders, St. Vincent de Paul, Louise de Marillac, and Mother Xavier Ross. The Sisters, as Gospel-centered women, share a tradition of responding to the needs of the time, ministering to the vulnerable and marginalized, and caring for the fragile Earth. They share their mission in partnership and collaboration with those committed to working for peace and justice.

Position Summary:
Serves as administrative support for Sisters in leadership (up to three General Councilors). This position acts in a manner that is reflective of the Philosophy and Mission of the Sisters of Charity of Leavenworth (SCL). The Administrative Assistant to the General Councilors must handle discreetly a wide variety of sensitive, confidential information concerning corporate and personnel affairs.

Essential Duties and Responsibilities:

Responsible for performing secretarial and administrative support, such as managing calendars, preparing correspondence, coordinating meetings, organizing travel, and maintaining records.
Manages multiple tasks and assignments simultaneously and maintains the highest level of confidentiality.
Demonstrates professionalism and diplomacy consistently.
Organizes office processes and understands community policies and procedures to carry out assigned administrative responsibilities.
Prepares interoffice and external correspondence in final form.
Schedules meetings, conferences, travel logistics, itineraries, etc.
Answers phone, greets visitors, and redirects as needed.
Monitors leadership calendars and provides support for meetings, including calendar invites, both on-site and virtual.
Prepares a variety of administrative-related correspondence and reports in an efficient manner with a high level of speed and accuracy without the use of recordings or Artificial Intelligence (AI).
Takes accurate minutes without the use of recordings or AI and distributes them promptly.
Responsible for the production of materials for SCL community gatherings and other meetings.
Uses various software programs to create booklets, brochures, liturgical worship aides, etc.
Operates standard office equipment, such as printers, copiers, scanners, and fax machines.
Maintains and organizes files, records, and documents in a confidential manner.
Responsible for various special projects as assigned.

Qualifications:

Associate's degree in business administration or a related field, or an equivalent combination of education and relevant experience. Bachelor's degree preferred.
Minimum of 5 years in an administrative, executive leadership support role, preferably in a mission-driven or professional office environment.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Skilled in Canva, Adobe Acrobat, and other productivity or design tools preferred.
Exceptional written and verbal communication skills with the ability to interact professionally with diverse groups.
Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
Self-motivated and able to work independently while maintaining a high level of accuracy and confidentiality.
Experience working in a nonprofit, faith-based, or mission-driven organization is a plus.

Physical Requirements:

Ability to perform sedentary work, including prolonged periods of sitting, computer use, and keyboarding.
Must be able to lift, carry, push, or pull items weighing up to 25 pounds.
Occasional bending, stooping, and reaching may be required when handling files or office materials.

Work Environment:

Works in a clean, well-lighted, heated, and ventilated office.
This position is an in-office engagement, working in collaboration with a supportive team that values innovation and growth.

This summary outlines the primary responsibilities and qualifications for the role but does not encompass all duties. Additional tasks may be assigned as needed to meet organizational objectives. The Sisters of Charity of Leavenworth is an equal opportunity employer. We provide employment opportunities to all qualified persons without regard to race, color, sex, sexual orientation, gender identity, age, national origin, ancestry, marital status, disability, pregnancy, veteran status, or any other protected category, except as allowed by law for positions where religious affiliation is a bona fide occupational qualification. This policy applies to recruiting, hiring, promotions, compensation, benefits, termination, and all other terms and conditions of employment. We are committed to building a diverse and inclusive team and welcome applications from individuals of all backgrounds and experiences.

Apply Now

Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Kansas City, MO

Administrative Assistant to the General Councilors

Executive Assistant & Office Manager

Legal Administrative Assistant

Branch Office Administrator

Branch Office Administrator

Entry Level Clerical Admin Assistant (Flexible)

Remote Administrative Assistant (Work From Home)

Executive Assistant - Court Administrator's Office

Receptionist

Administrative Assistant to Executive Team (Human Resources)

Administrative Assistant

Administrative Secretary - Purchasing and Distribution

Executive Assistant

Executive Administrative Assistant

Executive Assistant

Employee Management Officer (Assistant to The Director (Admin))

Executive Assistant CEO

Administrative Assistant, Senior

Administrative Assistant I

Executive Assistant to Academic Affairs and Mission & Ministry

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