Top 36 Executive Secretaries and Executive Administrative Assistants Jobs in Lubbock, TX

Administrative Coordinator
Core Commercial Roofing —Lubbock, TX
- $22 - $28 an hour
- Part-time
- Google Workspace
- Mid-level
- Office
- Paid time off
- Flexible schedule
Quick Apply
14d
LTCR Regional Administrative Assistant II
Health & Human Services Comm —Lubbock, TX
- $3,290.36 - $3,946.25 a month
- Online Application
- Word processing
- Computer literacy
- Mid-level
- Health insurance
- 401(k)
Quick Apply
9d
Service Administrative Assistant II
Warren CAT —Lubbock, TX
- Research
- Mid-level
- Office
- Dental insurance
- Vision insurance
Quick Apply
4d
Administrative Assistant
SavATree LLC —Lubbock, TX
- Up to $24 an hour
- Mid-level
- Office
- Ability to lift 50 pounds
- Continuing education credits
- Paid holidays
Quick Apply
11d
Administrative Assistant
Joe W. Fly Co., Inc. —Lubbock, TX
- Background check
- Spanish
- Customer service
- Profit sharing
- Health insurance
Administrative Coordinator TTU - Research Safety
Texas Tech University —Lubbock, TX
- Research
- Mid-level
- Office
Preparedness and Response Admin Assistant
Dept of State Health Services —Lubbock, TX
- $2,694.33 - $3,800.00 a month
- Online Application
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Office Assistant
Learning Tree Children's Academy —Lubbock, TX
- Background check
- Classroom
- Computer literacy
Administrative Assistant I - Behavioral Health Services
Health & Human Services Comm —Lubbock, TX
- $2,481.75 - $3,404.91 a month
- Extended hours
- Microsoft Word
- 18 years or older
- Microsoft Excel
- Health insurance
- Flextime
Quick Apply
11d
Receptionist
Bruckner Truck Sales, Inc —Lubbock, TX
- $18 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
10d
Warrant Secretary
Lubbock County —Lubbock, TX
- $37,024 a year
- Full-time
- Writing skills
- English
- Research
1d
Receptionist - Lubbock, TX
Bruckner's Truck & Equipment —Lubbock, TX
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Dealership
- Profit sharing
- Paid holidays
Quick Apply
10d
Administrative Assistant
MasTec Utility Services —Abernathy, TX
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Employee stock purchase plan
- Disability insurance
9d
Receptionist
Marsh McLennan Agency —Lubbock, TX
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- 401(k)
2d
Receptionist
H&M CONSTRUCTION & DESIGN LLC —Lubbock, TX
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
Administrative Assistant & Billing Clerk
Advanced Business Solutions —Lubbock, TX
- Full-time
- Mid-level
- Office
Quick Apply
Real Estate Administrative Assistant
The Lindsey Bartley Team at Taylor Reid Realty —Lubbock, TX
- $15 an hour
- Computer literacy
- Office
- Driver's License
Quick Apply
Administrative Assistant
MasTec Inc —Abernathy, TX
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Employee stock purchase plan
- Disability insurance
9d
Weekend RECEPTIONIST
PMG OPCO - LUBBOCK LLC —Lubbock, TX
- Nursing home
- High school diploma or GED
- Entry level
4d
FDCJR: RECEPTIONIST
Frontier Dodge —Lubbock, TX
- Clean driving record
- Computer literacy
- Basic math
Quick Apply

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Executive Secretaries and Executive Administrative Assistants jobs near Lubbock, TX

Administrative Coordinator

Core Commercial Roofing
Lubbock, TX

Quick Apply

Job Details

Part-time
$22 - $28 an hour
14 days ago

Benefits

Paid time off
Flexible schedule

Qualifications

Google Workspace
Filing
Executive administrative support
Analysis skills
QuickBooks

Full Job Description

Phases removed from the document. Here's the matching Indeed text, word-for-word from the updated PDF:

Part-Time Administrative Coordinator

Part-Time (20–25 hrs/week) · Flexible Schedule · Reports to COO/CFO

We are a growing commercial roofing and construction company seeking an organized, proactive professional to support our bookkeeping, financial administration, compliance, and office operations. This is a part-time role with a clear path to expanded responsibilities—and potentially full-time hours—for the right person. You will work directly with the COO/CFO to lift day-to-day financial and administrative burdens, allowing leadership to focus on the business.

Primary Purpose
Support the financial, administrative, and compliance functions of the company while ensuring office operations run smoothly. Reduce the administrative load on the COO/CFO by taking accountability for keeping these systems accurate, current, and audit-ready.

Core Responsibilities

Bookkeeping & Financial Management

Accounts Payable—pay vendor invoices (both emailed pay-links and vendor portals)
Accounts Receivable—create and send customer invoices on a consistent cadence
Follow up on outstanding receivables and manage collections
Review and post pending bank transactions in QuickBooks
Perform monthly bank reconciliations
Maintain accurate vendor and customer records
Prepare and track lien waivers (collecting from subcontractors; issuing to GCs/owners)
Coordinate with outside CPA/bookkeeper on document gathering and month-end needs
Prepare bank deposits and handle incoming checks

Job Costing & Reporting

Maintain accurate job-cost coding for labor, materials, subs, and equipment
Produce job-cost and AR-aging reports for owner review
Monitor payment and draw schedules to ensure every draw is billed on time

Compliance & Documentation

Maintain and track subcontractor Certificates of Insurance (COIs)—proactively flagging lapses and renewals
Track company insurance policies and renewal/lapse dates
Maintain and track W-9s and subcontractor documentation
Track permits and compliance requirements
Manage prevailing wage reporting and certified payroll documentation
Maintain organized, audit-ready project and vendor files

CRM & Data Integrity

Maintain pipeline hygiene—flag stale stages (e.g., jobs sitting in "quoted") for disposition
Confirm consistency between the CRM and QuickBooks (e.g., invoices recorded in both)
Clean up and maintain vendor and CRM data

Operations & Systems Transition

Support transitions between software systems as the company changes or upgrades tools
Configure and test new SaaS platforms before rollout (data import/export, field mapping, validation)
Verify data integrity and catch errors during and after migration
Document new systems and build SOPs so the team can adopt them smoothly
Track weekly top-three priorities for ownership and keep them visible

Office Support

Manage email correspondence and the accounting inbox
Schedule meetings, maintain filing systems, and manage office supplies
Track vehicle/equipment registrations and renewals
Occasional operational support—retrieve mail, prepare bank deposits, and run errands as needed

Payroll & HR Support

Supports payroll preparation; does not process payroll
Collect and verify new-hire paperwork (I-9s, W-4s) that feeds payroll
Organize and maintain certified/prevailing wage payroll documentation
Assist with onboarding, maintain employee files, and track PTO

Confidentiality
This role has access to financial records, payroll information, and employee files. All confidential and sensitive information must be handled with discretion and professionalism at all times.

Qualifications

Proficient with QuickBooks; comfortable with bookkeeping and reconciliations
Strong organizational and administrative skills
Self-starter who takes ownership and flags issues proactively
Strong reporting and analytical ability preferred
Proficient with Google Workspace and comfortable using AI tools
Comfortable configuring, testing, and migrating data between software systems
Construction billing or job-costing experience a plus
Discretion in handling confidential information

Position Details

Part-Time (approximately 20–25 hours per week); $22–28 per hour, depending on experience
Flexible schedule
Potential to grow to full-time for the right person
Reports directly to the COO/CFO

Not Responsible For

Material ordering or project scheduling
Production, crew management, or roofing project supervision
Processing payroll

Pay: $22.00 - $28.00 per hour

Benefits:

Flexible schedule

Work Location: In person

Quick Apply

Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Lubbock, TX

Administrative Coordinator

LTCR Regional Administrative Assistant II

Service Administrative Assistant II

Administrative Assistant

Administrative Assistant

Administrative Coordinator TTU - Research Safety

Preparedness and Response Admin Assistant

Office Assistant

Administrative Assistant I - Behavioral Health Services

Receptionist

Warrant Secretary

Receptionist - Lubbock, TX

Administrative Assistant

Receptionist

Receptionist

Administrative Assistant & Billing Clerk

Real Estate Administrative Assistant

Administrative Assistant

Weekend RECEPTIONIST

FDCJR: RECEPTIONIST

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