Top 2786 Business Operations Specialists, All Other Jobs in Missoula, MT

Office Manager/Accounting Assistant
Missoula Rural Fire District —Missoula, MT
- $60,000 - $70,000 a year
- Full-time
- Background check
- 5 years
- English
- Health insurance
- Dental insurance
Quick Apply
4d
Registered Nurse (RN) $6K Sign-on Bonus
The Village Health and Rehabilitation —Missoula, MT
- From $32 an hour
- Weekends as needed
- RN License
- Computer literacy
- Sanitation
Quick Apply
9d
Auction Photographer & Shipping/Fulfillment Associate
Davis Brothers Auction —Missoula, MT
- From $40,000 a year
- Full-time
- Background check
- Microsoft Excel
- Heavy lifting
- Health insurance
- Dental insurance
Quick Apply
CDL A Truck Driver
US Foods, Inc. —Missoula, MT
- $35.12 an hour
- Overtime
- Heavy lifting
- Customer service
- DOT physical examination
- Paid training
- Paid parental leave
Grants Administrator
YWCA Missoula —Missoula, MT
- $70,000 - $75,000 a year
- Weekends as needed
- Background check
- Management
- 5 years
- Health insurance
- Dental insurance
Quick Apply
14d
Physician Assistant, Orthopedic Surgery
Northern Rockies Ortho —Missoula, MT
- $108,000 - $135,000 a year
- Full-time
- Private practice
- CPR Certification
- Medication administration
- Health insurance
- Dental insurance
Quick Apply
3d
Experienced Dental Front Office Receptionist
Twin Cranes Dental Group —Missoula, MT
- From $21 an hour
- Full-time
- Dental office
- Microsoft Excel
- HIPAA
- Dental insurance
- Paid time off
Quick Apply
Animal Blessings Pet Hospital (Missoula, MT) - Associate Veterinarian
Animal Blessings Pet Hospital —Missoula, MT
- Full-time
- Mid-level
- Continuing education credits
- Paid parental leave
Quick Apply
Entry-Level Sales + Paid Training
DaBella —Missoula, MT
- $70,000 - $90,000 a year
- Full-time
- Spanish
- Driver's License
- Travel
- Paid training
- Health savings account
Quick Apply
10d
Ophthalmic Assistant - Science Grads Encouraged to Apply!
Montana Valley Eye Clinic —Missoula, MT
- Full-time
- Background check
- Private practice
- Nursing
- Health savings account
- Health insurance
Quick Apply
3d
Midlevel Civil Engineer
WGM Group Inc —Missoula, MT
- $78,000 - $100,000 a year
- Full-time
- Construction site
- Mid-level
- Office
- Profit sharing
- Paid holidays
Framing Foreman
Mayor Construction LLC —Missoula, MT
- $35 - $42 an hour
- Online Application
- Spanish
- Construction site
- 5 years
- Paid holidays
- Health insurance
Quick Apply
Dental Hygienist- Part Time
Cornerstone Dental —Missoula, MT
- $48 - $55 an hour
- Part-time
- Background check
- Dental office
- HIPAA
- Paid holidays
- Dental insurance
Quick Apply
Maintenance Technician
OSD Property Management —Missoula, MT
- From $21 an hour
- Weekends as needed
- Carpentry
- Background check
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
Account Manager
Puritan Cleaning Professionals —Missoula, MT
- $22 - $23 an hour
- Part-time
- Mid-level
- Quality control
- Travel
Quick Apply
8d
Dentist- Corrections
Health Advocates Network, Inc. —Missoula, MT
- $204.33 an hour
- 12 hour shift
- Patient care
- US work authorization
- In-person
- Travel reimbursement
- Disability insurance
Quick Apply
8h
Associate Veterinarian
Animal Blessings Pet Hospital —Missoula, MT
- Full-time
- Clinic experience
- Mid-level
- Continuing education credits
- Paid parental leave
13d
Major Gifts Officer
Friends of the Children Montana —Missoula, MT
- $70,000 - $80,000 a year
- Full-time
- Background check
- Clean driving record
- Sales
- Disability insurance
- Health insurance
Quick Apply
1d
Systems Administrator
University of Montana Foundation —Missoula, MT
- Full-time
- Hybrid work
- Background check
- Mid-level
- 3 years
- Wellness program
- Paid parental leave
9d
Associate Veterinarian
Grant Creek Veterinary Services —Missoula, MT
- Part-time
- Clinic experience
- Mid-level
- 3 years
- Continuing education credits
- Paid parental leave
13d

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Business Operations Specialists, All Other jobs near Missoula, MT

Office Manager/Accounting Assistant

Missoula Rural Fire District
Missoula, MT

Quick Apply

Job Details

Full-time
$60,000 - $70,000 a year
4 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
Professional development assistance
Retirement plan

Qualifications

Accounts receivable
Accounts payable
Payroll management
Administrative experience
High school diploma or GED
Driver's License
Accounting
Office management
Business
Accounting

Full Job Description

Position Summary

Under the general direction of the Finance Director, the Office Manager/Accounting Assistant is responsible for administering and coordinating office operations and accounting functions, including accounts payable, accounts receivable, and payroll. The position ensures office processes run smoothly, maintains accurate financial records, supports budgeting and compliance requirements, and provides administrative support to the Board of Trustees, staff, vendors, and the public.

Supervision Exercised

This position does not supervise other employees.

Essential Duties and Responsibilities (This description is illustrative and not all-inclusive.)

Manages day-to-day office operations, processes, and services to ensure efficiency.
Maintains and evaluates office procedures and recommends and implements improvements.
Approves and places office supply orders.
Tracks the office supply budget and maintains inventory.
Prepares and distributes monthly Board packets.
Provides roll call and communications at Board meetings.
Posts legal notices and other District information to the website.
Manages annual subscriptions and memberships.
Provides backup support for the Administrative Assistant.
Answers telephones and receives the public at the Administration office, as needed.
Assists with public information requests.
Processes accounts payable including claims, warrants, and vendor payments.
Maintains vendor files and W-9s and prepares 1099s.
Ensures accurate coding, entry, and recordkeeping for audit readiness.
Processes accounts receivable including preparing fire, hazmat, and incident billing packets.
Enters revenue into accounting software.
Prepares deposit forms and maintains receivable reports.
Resolves discrepancies in receivables.
Coordinates office equipment maintenance.
Processes payroll including collecting and entering timecards and preparing payroll and liabilities.
Maintains compliance with audit and reporting requirements.
Maintains travel and training cost tracking spreadsheets and reimbursement documentation.
Assists with annual budget data collection and reporting as directed.
Performs other duties as assigned

Knowledge, Skills, and Abilities

Knowledge of:

Accounting methods, payroll, and financial procedures.
Office administration and recordkeeping.
Standard written and business English.

Skill in:

Written and verbal communication.
Attention to detail, time management, and workload prioritization.
Microsoft Office Suite, accounting software, and standard office equipment.

Ability to:

Maintain accurate, confidential records and demonstrate reliability.
Follow verbal and written instructions.
Build and maintain effective working relationships with the Board, staff, public and other agencies.
Type a minimum of 60 WPM with a high level of accuracy.

Minimum Qualifications

High school diploma or equivalent.
Valid driver’s license and proof of eligibility for U.S. employment.
At least three (3) years of administrative experience with public interaction and payroll.
At least five (5) years of bookkeeping/accounting experience.

Preferred Qualifications

Associate or Bachelor’s degree in Business, Accounting, or related field or a combination of relative experience, certificates, and education will be considered.

Physical Demands and Working Conditions

The physical demands and work environment conditions described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequently sedentary and administrative work in an office environment.

· Sitting, repetitive hand motion (such as typing), listening, talking, walking, standing, bending, and carrying of items such as papers, books, and boxes of supplies of no more than 25 pounds may be required.

· Exercise flexibility shifting from one task to another.

· Occasional walking outdoors in varying weather conditions.

· Regular computer work for at least 6 hours per day.

**More information on the position, Missoula Rural Fire District, and an application can be found at https://www.mrfdfire.org/office-manager-position. Incomplete and/or unsigned applications will not be accepted. For additional questions contact: Jason Prinzing, Human Resources Director at [email protected].

Pay: $60,000.00 - $70,000.00 per year

Benefits:

Dental insurance
Employee assistance program
Health insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

Business Operations Specialists, All Other jobs in Missoula, MT

Office Manager/Accounting Assistant

Registered Nurse (RN) $6K Sign-on Bonus

Auction Photographer & Shipping/Fulfillment Associate

CDL A Truck Driver

Grants Administrator

Physician Assistant, Orthopedic Surgery

Experienced Dental Front Office Receptionist

Animal Blessings Pet Hospital (Missoula, MT) - Associate Veterinarian

Entry-Level Sales + Paid Training

Ophthalmic Assistant - Science Grads Encouraged to Apply!

Midlevel Civil Engineer

Framing Foreman

Dental Hygienist- Part Time

Maintenance Technician

Account Manager

Dentist- Corrections

Associate Veterinarian

Major Gifts Officer

Systems Administrator

Associate Veterinarian

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