Under the supervision of the Health and Safety Manager, implements comprehensive Health Services for Head Start and Early Head Start children with a focus on health screenings, preventive care, support to staff and families in health, nutrition, and safety. This includes reviewing data entry, monitoring and tracking dental and physical exams, screenings, immunizations and CACFP. This role also handles administrative duties that provide quality services related to health, safety, and nutrition services to children, families and pregnant individuals enrolled in the program and performs related work in accordance with the Head Start Performance Standards and philosophy as outlined in 45 CFR.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Participate in Agency training events, center staff meetings, in-service training and other training events and meetings as required.
- Reviews all classroom packets for all enrolled students and documents on all health and medical conditions, allergies, and dietary needs.
- Coordinates health protocols, including meetings for children with medication needs, meal substitutions for food allergies or religious preferences, and ensuring necessary health paperwork and immunizations are completed for all program enrollees, including pregnant mothers.
- Monitors and updates chronic condition and medication documentation for children enrolled in the program, working closely with relevant teams to maintain compliance and meet health requirements.
- Checks for accuracy and completeness of health records, including immunizations, physical exams/WBC, health screens and CACFP.
- Assists in reviewing and creating all health forms, classroom packets, health forms in ChildPlus and other related health documentation with Program Managers.
- Works collaboratively with program staff, managers, teachers, Child and Family Specialist to identify community resources needed to assist with medical, dental, immunizations, examination and treatment services for enrolled children and pregnant people.
- Completes data entry of all children’s medical and dental information with the Health and Safety Manager on a regular basis.
- Initiates and ensures health related referrals are completed to request further diagnostic testing, examination, medication clarification, and that treatment is provided by an appropriate licensed or certified professional for each child with a noticeable, known, or suspected health or developmental problem.
- Creates reports for immunizations, physicals, dental exams, lead screens, tuberculosis screens and hemoglobin reports to ensure health requirements are met within the required timeline and is provided to the Health and Safety Manager as needed.
- Maintain spreadsheets for all enrolled children; provide updates as needed regarding newly enrolled children, transfers and drops; documents physical exams, well baby checks, dental care verifications and immunizations; updates enrolled date, entry date to ensure health requirements are calculated correctly.
- Conduct onsite oral and health screenings for enrolled children, including height/weight, hearing, vision, hemoglobin (non-invasive), and blood pressure; ensures dental screenings while supporting internal independent contractors with screenings.
- Participate in meetings and events that are both internal and external, including (HMHSAC) meetings, health related Community Based Organizations, local health department and clinics as assigned by the Health Services Manager.
- Prepares monthly ADA and CACFP reports, conducts meal observations, coordinates with the Central Kitchen with meal substitutions that are needed at sites and assists with staff training and menu reviews.
- Monitors inventory levels of health office supplies and materials; purchasing orders, receiving and maintaining health supplies and materials.
- Receive and review End of the Month Health paperwork from classroom staff.
- Monitors health practices in the classroom (i.e. tooth brushing, hand washing, etc.) and ensure they are following NNPH and Head Start performance Standards.
- Plans, implements and participates in parent education, community outreach, and health committee activities.
- Sends health, nutrition, and safety information to parents via the Head Start newsletter and social media.
- Reviews and updates health Program Information Report (PIR) and generates all necessary program service reports as needed.
- Maintain attendance records, communicate absences with teaching staff; provide appropriate follow-up when absences are frequent and communicate with the ERSEA Specialist.
- Reviews daily attendance to send UNA – Unexpected Absence notification with Text and Email Message as first notification to families whose children are not in class and did not notify classroom staff of absence.
- Provide additional support, from May to July to the enrollment team.
- Provides technical, clerical and record‐keeping duties relating to the eligibility of families and the enrollment of students in the child services programs.
- determines eligibility by obtaining, reviewing and verifying financial information.
- Receive, review and verify information submitted from families.
- Maintain full enrollment of assigned sites, work with various departments and of eligibility.
- Performs other duties that may be assigned
_ QUALIFICATIONS_
- Effective communication skills, including the ability to work as part of a team;
- Ability to understand and follow oral and written instructions and read and interpret various materials pertaining to the responsibilities of the job;
- Good organization skills, the ability to organize and maintain filing systems, and ability to maintain confidentiality concerning client records and operations;
- Ability to react calmly and professionally in emergency or stressful situations;
- Knowledge of basic principles of recordkeeping and report preparation;
- Work effectively as part of a team in support of the Head Start philosophy of shared authority and decision-making;
- Respond to common inquiries or complaints from clients, committees, regulatory agencies, or members of the business or general community;
_ CERTIFICATES, LICENSES, REGISTRATIONS _
Nevada Clearance Memo, TB Test Results, CPR & First Aid, Valid Nevada Driver’s License, and CHW certificate.
_ EDUCATION AND EXPERIENCE _
Graduation from high school or related field and/or two years of related experience and/or training in working with families or children in meeting social service needs in the Non-Profit, Public Sector, or Community Program; preferably a Head Start or related program.
_ KNOWLEDGE OF _
Health and Mental Health disorders, disabilities and their recognition. Federal and state guidelines for interacting with children with varying needs; Head Start Performance Standards and philosophy (maybe learned on job); Information system applications such as MS Word, Excel, and Child Plus.net.
PHYSICAL DEMANDS
Requires the ability to exert some physical effort, such as walking, standing, and light lifting; minimal dexterity in the use of fingers, limbs, and body in the operation of the office equipment; may require extended periods of time at a computer keyboard; requires the ability to occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include distance vision, peripheral vision, and depth perception.
_ WORK ENVIRONMENT _
Normal office environment.
*Community Services Agency is an Equal Employment Opportunity Employer.
Job Type: Full-time
Pay: $18.76 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Application Question(s):
- Why do you feel you are a good fit for this position?
Experience:
- Health: 1 year (Preferred)
Work Location: In person
