Top 149 Executive Secretaries and Executive Administrative Assistants Jobs in Springfield, MA

Administrative Assistant
Tapestry —Springfield, MA
- $24.52 an hour
- Full-time
- Hybrid work
- Computer literacy
- Writing skills
- Research
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant (Bilingual: Vietnamese & English)
CodeBlue Managed Services —Enfield, CT
- $50,000,000 - $65,000,000 a year
- Full-time
- English
- Mid-level
- Office
- Relocation assistance
- Health insurance
Quick Apply
Legal Receptionist/Admin Asst (1 year exp required)
Attorney Michael Hooker —Northampton, MA
- $21 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick Apply
Administrative Assistant
Hancock Survey Associates, Inc. —Palmer, MA
- $24 - $27 an hour
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Maintenance
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
The City of Hartford —Hartford, CT
- $41,659.80 - $68,504.28 a year
- Weekends as needed
- Background check
- Microsoft Excel
- Writing skills
12d
Facilities Administrative Assistant
The Human Connection —Whately, MA
- From $18 an hour
- Part-time
- Word processing
- Computer literacy
- Office
Quick Apply
3d
Front Desk Receptionist & Financial Planning Assistant
Vaylark Financial Services —Hartford, CT
- $20 - $24 an hour
- Part-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
Receptionist
Uline —Hartford, CT
- $19 - $26 an hour
- Full-time
- Microsoft Excel
- Pass drug screening
- Office
- Paid holidays
- Health insurance
District Office Administrative Assistant
West Springfield Public Schools —West Springfield, MA
- $50,000 - $58,000 a year
- Full-time
- School experience
- Office
- Mentoring
Administrative Assistant
Generator Supercenter of Western Mass —West Springfield, MA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Executive Assistant to the Building Commissioner
City of Springfield —Springfield, MA
- $1,101.74 - $1,432.80 a week
- Full-time
- 7 years
- Research
- Office
3d
General Receptionist
Powers Law Group —West Springfield, MA
- $22 - $27 an hour
- Full-time
- Customer service
- Administrative experience
- US work authorization
- Health insurance
- 401(k)
Quick Apply
1d
Receptionist
Arbors at Chicopee —Chicopee, MA
- Part-time
- 16+ years old
- Communication skills
- Entry level
Quick Apply
5d
Executive Assistant for the Office of the President and the Office of Trustees
Springfield College —Springfield, MA
- $60,000 - $70,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Disability insurance
- Health insurance
Executive Assistant to the Building Commissioner
City of Springfield, MA —Springfield, MA
- $57,290.48 - $74,505.60 a year
- Full-time
- 7 years
- Writing skills
- Research
- Paid holidays
- Disability insurance
3d
Executive Administrative Assistant
Mental Health Association - Western MA —Chicopee, MA
- $22 - $24 an hour
- Full-time
- Computer literacy
- Research
- Mid-level
- Disability insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant - Library
Town of Manchester —Manchester, CT
- $65,000 - $75,000 a year
- 5 years
- Writing skills
- Mid-level
- Paid parental leave
- Paid holidays
Quick Apply
9d
Administrative Assistant-Dispatcher
National Ambulance —Springfield, MA
- Part-time
- 18 years or older
- Writing skills
- No experience needed
Administrative Assistant
HCS Head Start, Inc. —Springfield, MA
- From $23.75 an hour
- Full-time
- Mid-level
- 2 years
- 403(b) matching
- Paid holidays
Quick Apply
4d
Engineering Administrative Assistant
Dennis Group —Springfield, MA
- $60,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Travel
- Profit sharing
- Disability insurance

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Administrative Assistant

Tapestry -
Springfield, MA

Quick Apply

Job Details

Full-time
$24.52 an hour

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance

Qualifications

Meeting minutes
Correspondence management
Writing skills
Executive administrative support
Research
Administrative experience
High school diploma or GED
Driver's License
Microsoft Teams
Clerical experience
Microsoft 365 proficiency
Office experience

Full Job Description

Tapestry Health provides vital, effective, and inclusive sexual and reproductive health and community health services that support optimal well-being and vibrant communities.
We envision a world in which health and wellness is a human right, accessible to all, and free from social and structural inequities.

Job Purpose: Under the supervision of the Executive Project Manager, the Administrative Assistant provides administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence and meeting minutes, receiving visitors, arranging calls, and scheduling meetings.

Duties & Responsibilities:

Manages front desk, greeting all visitors.

Answers all phone calls to the regional office, directing them to the appropriate department.

Answers all general email inquiries, assisting with requests.

Provide administrative support for Executive Project Manager and Senior Leadership, including but not limited to:

o Maintain schedules, including scheduling meetings as required.

o Assist with communication and documentation regarding status of projects.

o Attend meetings and take notes as directed.

o Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

o Maintain polite and professional communication via phone or email.

o Maintain contact lists.

Communicates with vendors to maintain daily operational needs of the office, including health and safety standards.

Orders office supplies and makes other purchases for office staff as needed.

Assists with tracking and payment of invoices, and coordinates signatures and execution of contracts.

Distributes mail and packages.

Takes meeting minutes and circulates agendas for meetings.

Organizes and updates various data, materials, and records.

Creates and distributes a monthly internal newsletter for staff and Board of Directors.

Maintains customer confidence and protects operations by keeping information confidential.

Holds a full-time administrator position for Tapestry Health’s online training system, Relias. Onboards new staff to the platform, makes updates and changes to policies and trainings as needed, performs troubleshooting, and records all external training completions/certifications.

Creates ID badges for all new employees.

Assists Human Resources and the Policy Review team with various tasks, including organizing, formatting, updating, and filing all agency policies and protocols.

Assist Development and Communications departments with various tasks, including donation data entry, proofreading, and others as needed.

Assists with the development and distribution of other program communications, including all-agency events, trainings, holiday closings, meetings, etc.

Performs other various administrative tasks that facilitate the CEO’s ability to effectively lead the agency.

Other duties as assigned.

Qualifications:

High School diploma required; Associate’s or Bachelor’s degree preferred.

One year of administrative/office experience required, two years preferred.

Excellent writing and verbal communication skills.

Computer proficiency in all Microsoft 365 applications.

Ability to problem-solve and complete assigned tasks by due dates.

Ability to structure and organize job responsibilities with minimal supervision.

Ability to thrive in a fast-paced environment and manage multiple projects simultaneously.

Ability to travel within the region as necessary.

Valid driver’s license and access to reliable transportation.

Commitment to Tapestry Health's mission and values.

Working Conditions:

Primarily sedentary work.

Based at Tapestry Health’s Regional Office in Springfield, MA, but some travel to other sites required. Travel constitutes up to 10% of the position.

Hybrid work options available.

Physical Requirements:

Ability to remain in a stationary position for extended periods while performing work at a desk. Ability to enter data into a computer with repetitive hand and wrist motions.

Ability to communicate effectively via phone, email, and video conferencing.

Ability to occasionally lift and carry up to 25 pounds, such as office supplies or small packages.

Ability to navigate an office setting to attend meetings and access documents and equipment.

Ability to maintain focus and perform work in a standard office setting with typical noise levels.

Direct Reports:

None

Job Type: Full-time

Pay: $24.52 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Springfield, MA

Administrative Assistant

Executive Assistant (Bilingual: Vietnamese & English)

Legal Receptionist/Admin Asst (1 year exp required)

Administrative Assistant

Administrative Assistant

Facilities Administrative Assistant

Front Desk Receptionist & Financial Planning Assistant

Receptionist

District Office Administrative Assistant

Administrative Assistant

Executive Assistant to the Building Commissioner

General Receptionist

Receptionist

Executive Assistant for the Office of the President and the Office of Trustees

Executive Assistant to the Building Commissioner

Executive Administrative Assistant

Administrative Assistant - Library

Administrative Assistant-Dispatcher

Administrative Assistant

Engineering Administrative Assistant

I want to receive the latest job alert for Executive Secretaries and Executive Administrative Assistants in Springfield, MA

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