Top 15 Executive Secretaries and Executive Administrative Assistants Jobs in Waterloo, IA

Project Coordinator
Robert Half —Cedar Falls, IA
- Contract
- Office
- Administrative experience
- US work authorization
- Disability insurance
- Dental insurance
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Administrative Assistant
Carl A. Nelson & Co. —Cedar Falls, IA
- $20 - $25 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Health savings account
- Health insurance
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Payment Department Assistant
A Path to Success —Cedar Falls, IA
- Full-time
- Background check
- Office
- Data entry
- Paid training
- AD&D insurance
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7d
Secretary I-Southdale
Cedar Falls Community Schools —Cedar Falls, IA
- Full-time
- Microsoft Excel
- Office
- School
Entry-Level Administrative Assistant
Maloney Property Maintenance LLC —Waterloo, IA
- $35,000 - $45,000 a year
- Full-time
- Office
- Microsoft Office
- Administrative experience
- Paid time off
- Opportunities for advancement
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Administrative Assistant STE
Hawkeye Metal Spinning —Jesup, IA
- Microsoft Outlook
- Inventory management
- ERP systems
- Wellness program
- Health savings account
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Legal Assistant / Administrative Assistant
Nelson & Toenjes PLLC —Shell Rock, IA
- Full-time
- Microsoft Word
- Organizational skills
- In-person
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8d
Legal Assistant/Administrative Assistant
The Sayer Law Group —Waterloo, IA
- $12.00 - $13.50 an hour
- Full-time
- Writing skills
- Microsoft Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Seasonal, Operations Administrative Assistant (Part Time)
H&R Block —Waterloo, IA
- Full-time
- Research
- Office
- Windows
Receptionist
NE Iowa Synod ELCA —Waverly, IA
- $18 - $20 an hour
- Part-time
- Background check
- Office
- Microsoft Office
- Health insurance
- 401(k)
Quick Apply
9d
Front Desk Receptionist (Suburban Studios Waterloo)
Open Door Hospitality —Waterloo, IA
- $12 - $13 an hour
- Part-time
- Bilingual
- Google Workspace
- Computer literacy
- Employee discount
- Flexible schedule
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8d
Bilingual Administrative Assistant
fdm roofing construction llc —Waterloo, IA
- Full-time
- Spanish
- English
- Computer skills
Quick Apply
6d
Airport Part-Time Office Assistant
City of Independence —Independence, IA
- $16 - $19 an hour
- Part-time
- Google Workspace
- Computer literacy
- Basic math
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Project Coordinator

Robert Half -
Cedar Falls, IA

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Job Details

Temp-to-hire | Contract

Benefits

Disability insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Administrative experience

Full Job Description

We are looking for a highly organized Project Coordinator to join a collaborative team in Cedar Falls, Iowa. This contract position with the potential to become permanent supports architects and project managers through a blend of project coordination, office administration, and basic accounting assistance in a fully onsite setting. The role is well suited for someone who enjoys keeping projects organized, communicating across teams, and managing a steady flow of documents, meetings, and operational tasks. This opportunity offers strong visibility within the organization and the chance to grow in a collaborative, team-focused environment.

Responsibilities:

Coordinate daily activities for architects and project managers to help keep deadlines, deliverables, and communications on track.
Organize bid-phase support by preparing materials, maintaining documentation, and assisting with project-related administrative needs.
Draft and assemble contracts, meeting packets, and other project documents with a high level of accuracy and consistency.
Arrange meetings, record key discussion points, and follow up on action items to support progress across active projects.
Serve as the front office point of contact by welcoming visitors and helping maintain a positive onsite experience.
Provide back-office assistance through data entry and record updates related to invoices, employee expenses, and credit card reconciliations.
Maintain orderly digital and physical files using office software and shared document platforms to improve accessibility and tracking.
Partner with internal team members on a variety of coordination and administrative tasks that support overall office efficiency.
At least 1 year of experience in project coordination, administrative support, or a related office-based role.
Strong organizational skills with the ability to manage multiple priorities and maintain close attention to detail.
Working knowledge of basic accounting processes, including data entry tied to invoices and expense documentation.
Confidence using Microsoft Office applications, with the ability to learn shared systems and document management tools quickly.
Clear communication skills and a detail-focused approach when interacting with team members and onsite visitors.
Self-directed work style with the initiative to anticipate needs and follow through on responsibilities.
Ability to work effectively in a fast-paced, team-oriented environment.
Experience with tools such as SharePoint, Adobe Acrobat, Bluebeam, or Deltek Ajera is helpful but not required.

Technology Doesn't Change the World, People Do. ®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .

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Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Waterloo, IA

Project Coordinator

Administrative Assistant

Payment Department Assistant

Secretary I-Southdale

Entry-Level Administrative Assistant

Administrative Assistant STE

Legal Assistant / Administrative Assistant

Legal Assistant/Administrative Assistant

Seasonal, Operations Administrative Assistant (Part Time)

Receptionist

Front Desk Receptionist (Suburban Studios Waterloo)

Bilingual Administrative Assistant

Airport Part-Time Office Assistant

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