Top 13 Executive Secretaries and Executive Administrative Assistants Jobs in Wenatchee, WA

Executive Assistant
Young Mens Christian Association of Wenatchee —Wenatchee, WA
- $25 - $30 an hour
- Full-time
- Customer service
- Computer literacy
- Mid-level
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11d
Receptionist "Night Audit"
Enzian Inc —Leavenworth, WA
- $18 - $20 an hour
- Weekends as needed
- Microsoft Outlook
- Computer literacy
- Hotel
- Health insurance
- Paid time off
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Receptionist
Current —Wenatchee, WA
- $21 - $23 an hour
- Full-time
- Microsoft Excel
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Event Coordinator/Administrative Assistant
NCW Event Rentals —East Wenatchee, WA
- From $20 an hour
- Part-time
- Pass drug screening
- High school diploma or GED
- US work authorization
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5d
Office Assistant
H Design —Wenatchee, WA
- $17 - $18 an hour
- Part-time
- Bilingual
- Office
- Data entry
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5d
Administrative Coordinator (Temporary)
ENTERPRISE FOR PROGRESS IN THE COMMUNITY —East Wenatchee, WA
- $20 - $23 an hour
- Full-time
- Background check
- Spanish
- CPR Certification
- Paid holidays
9d
Operations Assistant (Full-Time, Thursday-Monday, Afternoon and Evenings)
Andreas Keller Restaurant —Leavenworth, WA
- $30 - $40 an hour
- Full-time
- Customer service
- Restaurant management
- English
- Health insurance
- Dental insurance
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5d
Substitute - Para-Secretary 26/27
Wenatchee Public Schools —Wenatchee, WA
- From $19.99 an hour
- Call employer
- Background check
- CPR Certification
- High school diploma or GED
Quick Apply
GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)
MEC Energy Services, LLC —United States
- Full-time
- Background check
- Microsoft Excel
- Word processing
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Executive Secretaries and Executive Administrative Assistants jobs near Wenatchee, WA

Executive Assistant

Young Mens Christian Association of Wenatchee
Wenatchee, WA

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Job Details

Full-time
$25 - $30 an hour
11 days ago

Qualifications

Computer operation
Staff supervision
Team supervision
Volunteer management
Task prioritization
Public relations
Managing business operations budgets
Marketing
Stakeholder relationship building
Organizational budget management

Full Job Description

KEY RESPONSIBILITIES:

Essential Functions

Executive and Administrative Support

Serve as a dedicated strategic and administrative partner to the Senior Director of Engagement & Services, supporting program operations, department priorities, special projects, and key initiatives that advance association goals and program impact.
Demonstrate exceptional time management and organizational skills by prioritizing competing demands, managing multiple projects, coordinating schedules and deadlines, and supporting the effective execution of program and departmental initiatives.
Communicate clearly and collaborate effectively with the Senior Director of Engagement & Services, department leaders, administrative team, and internal stakeholders to ensure alignment, coordination, and successful implementation of priorities.

Communication, Reporting, and Information Management

Perform and oversee accurate data entry, reporting, recordkeeping, and basic analysis to support program evaluation, decision-making, compliance tracking, and operational planning.
Create, edit, proofread, and format professional communications, reports, presentations, meeting materials, program documents, and other resources using Microsoft Office applications.
Maintain organized electronic and physical files, training records, reports, and confidential information to ensure accuracy, accessibility, and compliance with organizational, licensing, and regulatory requirements.

Program Coordination and Process Improvement

Evaluate training resources, systems, and administrative processes to identify opportunities for improvement and support the development and coordination of program-related training initiatives.
Assess and recommend improvements to procedures and practices to enhance consistency, efficiency, communication, and program quality across departments.
Manage and support program-related special projects, initiatives, and cross-functional efforts, ensuring timely follow-through, coordination with stakeholders, and completion of assigned tasks.

Customer Service, Relationships, and Staff Engagement

Provide exceptional customer service and serve as a professional representative of the programs division in interactions with staff, members, volunteers, and community partners.
Build and maintain strong working relationships across program areas to support collaboration, communication, alignment of services, and a positive staff experience.
Support the development and coordination of staff recognition programs, team-building activities, engagement initiatives, recognition events, and wellness programs in alignment with organizational values.

Other Position Functions:

Maintain strict confidentiality of sensitive organizational, employee, and program-related information, exercising sound judgment and discretion.
Foster and sustain collaborative relationships with community organizations and partners in support of program operations and initiatives.
Attend and actively participate in program leadership, staff meetings, trainings, and special events; assist with preparation of materials and follow-up on key action items as needed.
Respond promptly, calmly, and appropriately to emergency situations in accordance with organizational policies and procedures.
Demonstrate strong time management and prioritization skills, independently managing workload while supporting the evolving needs of the programs division.
Perform other duties as assigned to support program operations, leadership priorities, and organizational goals.

Work Environment and Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
The employee frequently is required to sit and reach, and must be able to move around the work environment.
The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
The noise level in the work environment is usually moderate.

QUALIFICATIONS:

Bachelor's degree in related field preferred or equivalent combination of education and experience.
Ability to direct assigned operations including supervision of staff, development and monitoring of budgets, marketing and public relations, program development, and volunteer development.
Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
Excellent personal computer skills and experience with standard business software.

POSITION SUMMARY:

The Executive Assistant provides high-level administrative, operational, and project support to the Senior Director of Engagement & Services and the programs division. This position serves as a trusted partner in coordinating schedules, communications, reports, meetings, special projects, and department priorities while maintaining a high level of professionalism, organization, confidentiality, and follow-through. The Executive Assistant helps ensure timely communication, accurate information management, and smooth day-to-day operations that support staff, programs, members, and organizational goals.

EQUAL OPPURTUNITY EMPLOYER:

The Wenatchee Valley YMCA is an Equal Opportunity Employer. The Wenatchee Valley YMCA does not discriminate on the basis of race, creed, religion, color, gender, marital status, age, national origin, or disability, gender (including pregnancy), sexual orientation, gender identity or expression, genetic information, sensory, mental, or physical disability, veteran or military status, religion, the use of a trained dog guide or service animal by a disabled person or other status protected by applicable local, state or federal law.

This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. This job description does not constitute a contract of employment, and the Wenatchee Valley YMCA may exercise its employment-at-will rights at any time.

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Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Wenatchee, WA

Executive Assistant

Receptionist "Night Audit"

Receptionist

Event Coordinator/Administrative Assistant

Office Assistant

Administrative Coordinator (Temporary)

Operations Assistant (Full-Time, Thursday-Monday, Afternoon and Evenings)

Substitute - Para-Secretary 26/27

GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)

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