Top 17 Executive Secretaries and Executive Administrative Assistants Jobs in Yuma, AZ

Secretary / Administrative Assistant (5631)
Three Saints Bay, LLC —Yuma, AZ
- $23.82 an hour
- Monday to Friday
- Background check
- Word processing
- ERP systems
Quick Apply
Administrative Assistant IV
Arizona Western College —Yuma, AZ
- $21.81 - $23.12 an hour
- Full-time
- Mid-level
- High school diploma or GED
- University
- Paid holidays
- Dental insurance
Administrative Assistant JR
Avening Management and Technical Services —Yuma, AZ
- Full-time
- Word processing
- Office
- High school diploma or GED
High School Receptionist
Harvest Preparatory Academy —Yuma, AZ
- From $15.15 an hour
- Full-time
- High school
- Computer literacy
- Writing skills
Quick Apply
5d
Administrative Assistant to the Associate Dean of Allied Health Programs (Grant-Funded)
Arizona Western College —Yuma, AZ
- $21.81 - $23.11 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Dental insurance
7h
Human Resources Administrative Assistant
Cocopah Indian Tribe —Somerton, AZ
- $31,064 a year
- Full-time
- 18 years or older
- Microsoft Excel
- Inventory management
2d
ADMINISTRATIVE ASSISTANT II
State of Arizona —Yuma, AZ
- $36,000 a year
- Full-time
- Current TB test
- Writing skills
- Pass drug screening
- Wellness program
- Paid parental leave
12d
Executive Assistant
Houston's Yuma Furniture and Ashley Yuma —Yuma, AZ
- $43,000 - $50,000 a year
- Full-time
- Mid-level
- Travel
- In-person
Quick Apply
5d
Front Desk Receptionist
Garcia, Kinsey, Luger & Villarreal, P.L.C. —Yuma, AZ
- $15.15 an hour
- 8 hour shift
- Spanish
- Customer service
- Writing skills
- Paid time off
Quick Apply
4d
Lead Secretary
Somerton Elementary School District 11 —San Luis, AZ
- $16.24 an hour
- 8 hour shift
- Computer literacy
- English
- Mid-level
8d
Lead Secretary, Adult Education Program
Somerton Elementary School District 11 —Somerton, AZ
- $16.24 an hour
- 8 hour shift
- School experience
- Computer literacy
- English
- Health insurance
Executive Assistant (Venture Capital Firm)
Boldly —United States
- $30 an hour
- Full-time
- Remote
- Background check
- Google Workspace
- 7 years
- Paid parental leave
- Paid holidays
6d

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Secretary / Administrative Assistant (5631)

Three Saints Bay, LLC -
Yuma, AZ

Quick Apply

Job Details

$23.82 an hour

Qualifications

High school diploma or GED

Full Job Description

Ghostrock, a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a Secretary / Administrative Assistant in Yuma, AZ.

POSITION RESPONSIBILITIES:

Perform office-related duties including operating office equipment, filing documents, word processing, sorting /distributing mail daily, and performing reception duties.
Handle, and safeguard classified materials up to the SECRET level, to include the sorting and distribution of classified mail, in accordance with (IAW) DOD Manual 5200.01.
Perform access control duties, including the opening and closing of cipher locks for rooms containing classified information up to the SECRET level, when authorized.
Assist with Safe Custodian duties for locking up and maintaining classified documents temporarily when required IAW DOD Manual 5200.01.
Screen phone calls, incoming correspondence and visitors. Provide telephone coverage Monday through Friday from 0800-1600 local time for each performance site
Make complete arrangements for meetings and events. Ensure that agendas, security clearances, briefing materials, and visual aids are prepared and in place.
Update telephone lists and coordinate base office relocation for Government employees via ServiceNow.
Assist with building representative duties relating to facility maintenance (e.g., putting in or calling in trouble calls for the respective buildings). Assist with safety building representative duties and building fire warden duties relating to safety measures for the respective buildings.
Provide data entry support for reports, charts, and metrics.
Provide the Government a monthly progress, status and management report to include progress of work, and the status of the program assigned tasking and notification of existing or potential problem areas.
Provide a monthly financial report that addresses the status of funding on the Task Order to include total funding provided, labor funding expended, Other Direct Costs (ODCs) billed.
Provide the Government with a personnel roster of all personnel
Submit a report describing the company’s organization, assignment of functions, duties and responsibilities, management procedures and policies, and reporting requirements for the conduct of contractually imposed tasks projects or programs.
Notify the Government when contractors enter onto or separate from the Task Order.
Track and report the completion status of their mandatory training
Correspondence Support:
Proofread, format, and edit official correspondence documents IAW SECNAV M-5216.5.
Prepare documents, minutes, and action item tracking in support of meetings and video/teleconferences.
Collect information from the files or staff for routine inquiries on office programs or periodic reports and refer non-routine requests to appropriate staff members.
Timekeeping Support:
Provide data entry and review of Government employee timekeeping information in Navy Enterprise Resource Planning (ERP) system IAW NSWCCORDIVINST 12600.2A. 5.2.4
Travel Support:
Make travel arrangements to include making reservations, preparing travel authorizations, assisting with travel claims, and reviewing all travel documentation IAW DoDI 5154.31, Volume 3 and the Joint Forces Travel Regulation.
Assist, coordinate and send security clearance along with other pertinent documentation to Government personnel for Defense Information System for Security. Ensure the accuracy and completeness of all submitted information.
Shipping/Supply Support:
Input shipping data into Navy ERP and ensure items for shipment are wrapped/packaged IAW NSWCCORDIVINST 7322.1A.
Gather and organize supply requests from designated personnel or departments, ensuring all required information is complete and accurate, and submit the complied orders to the Government for review and processing.
Records Management:
Maintain recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans.
Complete records management tasks IAW SECNAVINST 5210.8F, including labeling folders, files, and cabinets.
Submit an Accident Incident Report to the Government for any unusual or non-routine incidents

POSITION REQUIREMENTS:

High School Diploma
Secret Security Clearance Eligible
At least 1 year of relevant experience

Compensation: $23.82/hr

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Quick Apply

Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Yuma, AZ

Secretary / Administrative Assistant (5631)

Administrative Assistant IV

Administrative Assistant JR

High School Receptionist

Administrative Assistant to the Associate Dean of Allied Health Programs (Grant-Funded)

Human Resources Administrative Assistant

ADMINISTRATIVE ASSISTANT II

Executive Assistant

Front Desk Receptionist

Lead Secretary

Lead Secretary, Adult Education Program

Executive Assistant (Venture Capital Firm)

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